Forum Discussion

TonyRedmond's avatar
TonyRedmond
MVP
Aug 03, 2021

Microsoft to Introduce Auto-Expiration for Teams Meeting Recordings

 

In September 2021, Microsoft will introduce a new auto-expiration feature for Teams meeting recordings stored in OneDrive for Business and SharePoint Online. By default, recordings will be moved to the recycle bin 60 days after creation (30 days for users with Office 365 A1 licenses). Tenants can control the default expiration period using Teams meeting policies while users can override expiration for individual files. And if you use retention policies to control Teams meeting recordings, their instructions take precedence over auto-expiration.

https://office365itpros.com/2021/08/03/microsoft-to-introduce-auto-expiration-for-teams-meeting-recordings/

microsoft teams
  • TonyRedmond's avatar
    TonyRedmond
    MVP
    Aug 16, 2021
    Microsoft's documentation for the Set-CsTeamsMeetingPolicy cmdlet says that the maximum expiration period is 99,999 days. It's not. The safe value is more like 9,999. If you go above this horrible things happen, like the Teams Admin Center having problems.
  • Von Zantua's avatar
    Von Zantua
    Copper Contributor
    Apr 05, 2022
    What's the latest on this topic? I set 99999 in Teams admin center but shows as 60 thru Powershell. Which is the true value?
    • Deleted's avatar
      Deleted
      Aug 10, 2021

      What if the file is moved to a new location? Let's say a video archive library located on a SharePoint site? Will it prevent it from being expired?

      UP That was actually a question to TonyRedmond  😉

      • TonyRedmond's avatar
        TonyRedmond
        MVP
        Aug 10, 2021
        I believe that the expiration date is stamped in the file properties when the TMR is created, so moving it to a new library won't do anything to stop auto-expiration. If you don't want recordings to expire either a) remove the expiration date or b) assign a retention label.
  • Little_Joe's avatar
    Little_Joe
    Bronze Contributor
    Sep 01, 2021
    That is a demanded feature.... As record meeting in Microsoft Stream cannot be download by other attendees.
    • ChristianJBergstrom's avatar
      ChristianJBergstrom
      MVP
      Sep 10, 2021

      BrandonC28 No, it's not possible to set with PS yet either (but you can see it there). Best to follow Message center for updates. This was posted about 10 days ago.

       

      "Modification of the default value is not yet possible, but we will update this message center post when you are able to modify it. We will provide instructions on how to modify the setting in PowerShell or the Teams Admin Center at that time. You will be able to modify the setting before the feature goes live."

  • MVCuser's avatar
    MVCuser
    Brass Contributor
    Nov 02, 2021
    Hi Tony.
    i was wondering if there is a similar thing for posts? If i want posts in a certain post to expire after a week from creation for example. I know things can be done with Policies, but not practical when duration changes depending on the post (sometimes it might be 1 week sometimes 2 and it is all within the same channel)
    thank you
    • TonyRedmond's avatar
      TonyRedmond
      MVP
      Nov 02, 2021
      Retention policies are the only tool available to remove posts from chats and channel conversations automatically.
      • MVC_User's avatar
        MVC_User
        Copper Contributor
        Nov 03, 2021

        TonyRedmond thank you for getting back to me.
        Do you know if it is possible to select channels within a team? 

        i tried to set up a policy yesterday for a specific channel (not the General one) within a Team, and the only option that i have is the main team, i tried copying the channel address from "Get email address" and pasting that on the look up while setting up the policy but it did not work.

        is that a general thing or am i doing something wrong?

        thank you again

         

  • JasonPearce's avatar
    JasonPearce
    Copper Contributor
    Apr 11, 2022
    If a user removed the Expiration Date and later decides they want to re-add an Expiration Date, how do they do so?
    • sd adm's avatar
      sd adm
      Iron Contributor
      Apr 11, 2022
      They just edit it in the details. Change it from "No Expiration" to the date they want.
      • JasonPearce's avatar
        JasonPearce
        Copper Contributor
        Apr 11, 2022

        sd adm Thank you, but I don't see Expiration as a field to edit after a user changed it to No Expiration Date. My presumption is that once they mark it as No Expiration Date, it no longer shows up to be edited.

  • Thor01's avatar
    Thor01
    Copper Contributor
    Apr 25, 2022
    Users have started reporting that when you move a TMR, for example from OneDrive to SharePoint, the date picker for meeting expiration disappears. I have tested this and it does disappear, however if you move it back to OneDrive it reappears with the date sill set. This could prevent dates from being extended and TMRs being deleted. Will report this.
    The guidance is still saying 120 days in some places, however admin centre default shows 60 and the dates being set are still only 60 days.
    • TonyRedmond's avatar
      TonyRedmond
      MVP
      Apr 25, 2022
      I believe that losing the ability to set an expiration date when moving out of OneDrive to SharePoint is expected. When you move a file to a SharePoint site, it becomes a shared resource and is under the control of whatever retention policy applies to the site. If you want to set a specific retention period for a recording, you can use a retention label. As to the 120/60 days thing, I think this is just the GUI struggling to catch up with a decision to move the default retention period out to 120 days from 60 (the original value).
      • sd adm's avatar
        sd adm
        Iron Contributor
        Apr 25, 2022
        We aren't moving recordings between ODB & SPO, and we still "lost" the expiration.

        The field was definitely there when we tested on 3/15 (both with a user who was seeing the expiration happening early per incident TM341040 and one who was waiting for change MC274188 to be applied on 03/25).

        It's only on 04/11 that we noticed the expiration had completely disappeared (I got a heads up in the AM from JasonPearce's post, and that afternoon a user contacted our internal helpdesk).
  • Von Zantua's avatar
    Von Zantua
    Copper Contributor
    May 13, 2022

    TonyRedmond, I'm working on the communication that will go out to our users. Who will be sender when the owner gets the email about the recording has expired?

    • sd adm's avatar
      sd adm
      Iron Contributor
      May 20, 2022

      Von Zantua , 

      In March, under incident TM341040 (“The Microsoft Team's Call Recording Auto -Expiration feature deployed at an earlier date than previously communicated via MC274188.) mine came from no-reply@sharepointonline.com

      I assume the ones correctly implemented under MC274188 will also come from no-reply@sharepointonline.com

      P.S. That screenshot is a non-channel meeting, stored in ODB.  Even though channel meetings are in SharePoint instead of ODB, they will probably have the same sender, since ODB is kind of just a personal SharePoint.

  • JithinR2380's avatar
    JithinR2380
    Copper Contributor
    Jan 31, 2024
    Is there way to take out the "remove expiration" option for the TMRs using a meeting policy? At our organization, management is worried that users who use "Remove expiration" on videos would be in for a surprise when retention policies inevitably delete the recordings.