Forum Discussion
Microsoft to Introduce Auto-Expiration for Teams Meeting Recordings
What if the file is moved to a new location? Let's say a video archive library located on a SharePoint site? Will it prevent it from being expired?
UP That was actually a question to TonyRedmond 😉
Deleted Just read the following from https://docs.microsoft.com/en-us/microsoftteams/cloud-recording#auto-expiration-of-teams-meeting-recordings:
What happens if I copy or move the TMR to a different location or site?
The date is only retained for a moved TMR file. A copied file will not have the expiration date, just like a re-uploaded TMR.
We got a message on Jan 31st that the default expiration has changed from 60 days to 120 days, but the documentation hasn't been updated since Jan 25th, so it still says 60 days.
- That's true. 120 days is the new default expiration period, chosen to give people extra time before Teams removes video recordings. The documentation update will likely arrive before the capability rolls out in late March (see MC274188, published January 31). The delay is because Microsoft is very careful when introducing new features that remove user data...
- I believe that the expiration date is stamped in the file properties when the TMR is created, so moving it to a new library won't do anything to stop auto-expiration. If you don't want recordings to expire either a) remove the expiration date or b) assign a retention label.
TonyRedmond, Deleted, - You're right Tony. Moving a recording will also move the auto-expire setting. But copying a file to a different location will remove auto-expire, as will downloading and uploading the recording. There will also be user-level settings that allow a recording owner or meeting organiser to change the expiry for a specific recording. You will be able to choose from 14, 30 or 60 days, set a specific expiry date or set it to not expire at all.
Reference: A messy FAQ - https://docs.microsoft.com/en-us/microsoftteams/cloud-recording#frequently-asked-questions
- The expiration is a per-file setting. It stays with a file as long as it is not removed from the file (for instance, by the owner removing the expiration date). When you copy a file, you create a new file, so logically that file doesn't inherit the expiration date. If you move a file, it's the same file so it does.
- Thanks Tony! In general I appreciate the feature - indeed, most of the recordings are used just shortly after the meeting. At the same time, it's possible that the user may want some recording to stay longer, e.g. in case of a recorded training session. It appears that we'll have to teach the users how to deal with retention labels...
- Knowing how to use retention labels is an excellent habit for users to acquire...
