Forum Discussion
Meetings set up with teams email not showing on calendar
Hi, we are on coronavirus lockdown and have quickly moved to Teams last week. We are using the channels to set up meetings as live events are not enabled. However the meetings are not showing on the students calendar. I tried copying the channel email and sending the meeting invite through that but it doesn't work on my account at all although this option seems to have worked for some teachers. The weird thing is I am the one who set everyone's teams. Any ideas ?
I am having the same problem, but here's something interesting: Some of my meetings show up on ALL devices, but I have a group of invites that won't show up on my Mac. All invites show up on my iPhone 11 Pro (iOS 14.4) and my husband's Mac (Catalina), but only certain invites show up on my Mac (Big Sur). I assumed it was a Big Sur problem, and since the problem seems localized to a single meeting organizer, I'm guessing it has to do with how they send the invite, but I don't understand why only my Mac has the problem.
Ahh that's an interesting observation, thank you for sharing this. I am starting to get an impression that MS Teams is perhaps doing something different in the way invites are sent. I am also inclined to think if it relates to the way MS is developing apps. What I am referring here is apps in the Microsoft Store, apps in mobile, apps in Apple store etc.. This is based on purely my personal experiences.
Anyway, coming back to original observation on Big Sur, if I were you, I will uninstall teams, restart the Mac and install Teams again to see if this helps.
Thanks,
Chetan
We have similar problems when we schedule meetings from Teams calendar.
Scheduled meetings with classes (students) are showing in everybody's calendar and invites are sent automatically to all members and owners in the MS Teams group, who are in that channel. and we don't need to list the members.
Scheduled meetings with staff members only are not showing in anybody's calendar except the person who creates the meeting and invites are not sending to them either.
Do manual list is pointless when you have 50+ members ... that why MS teams groups were working. It was all ok during the first lockdown, but now we are struggling with these unknown meetings.
Senfer Thank you so much for your post. It brought a smile on my face that someone else if having the same issue. In my case I used to see the meetings in the calendar and lately they have disappeared. I am talking about Android App of MS Teams. You post gave me an encouragement and I used the basic suggestion gave by a great software organization few years back, which is to restart. I uninstalled and installed back the app and could not believe my eyes as all meetings appeared back in the calendar.
Once again, thank you so much for taking out time and posting this question.
Thanks,
Chetan
I'm having the same issue. Just realized that the recurring meeting I scheduled was sent and appears on all of the attendee's calendars, but isn't appearing on mine. When I attempt to forward my own invite back to my email, it still won't allow me to accept or add to my calendar because I'm the organizer. I unfortunately think I'm going to have to message my attendees and ask that they delete the invite and replace with a new one. VERY strange and frustrating. Senfer
AGodbolt Senfer, just tried it myself.
Went to the Calendar inside the Teams app, created a new weekly reoccurring meeting with 1 person (external) added. Saved it and it was visible in Teams.
Checked outlook, and it was visible as well.
Can you let me know the setup you are using for Outlook, is your mailbox hosted in Office365 or on-prem?Mitchell Bakker Hey Mitchell, thanks for the response. We're through 365. Just so we're clear, this was absolutely a one off, not the norm. I set up meetings both originating in Teams and originating in Outlook all the time and I've had no problem. It's just this one occurrence, which I do think I created within the Teams calendar, that had this error. All of my attendees received and accepted, and they even provided the screenshot showing that I was also on the meeting (which...I created it so...I had to be) but...it just wouldn't show on my calendar which meant I couldn't add new members nor edit the meeting.
In the end, I had to ask that everyone decline and delete the old invite and I created a new one with no problem. Hopefully what causes the issue can be found and resolved though I understand through my work in software that these types of potentially extremely rare bugs can be very hard to nail down due to all the variables.
Thanks again for the time taken to reply!
Senfer Both messages above get the job done for you.
Want to add another way, that is via the Teams client, Calendar tab. From here you are able to schedule the meetings as well.
Here you can add the attendees you want to join this meeting (can be a list with the persons) or you can add them by name.
There is also an option to add the scheduled meeting to the channel, so you have both; a channel post with the meeting and the invites send to the attendees 🙂
Can you let us know if this helped you? 🙂
For now,
With regards and Stay Healthy,
Mitchell Bakker
Mitchell Bakker I am neither able to schedule on client app nor on portal After creating meeting I could able to send invitation link but when after closing tab of invitation link does't show me in either of app, now how could I schedule event? Please help.
I'm have a similar problem. in the 'meetings' tab only 'start meeting' and schedule meeting' show up. once I schedule the meeting the list of scheduled meeting do not show up.
Good advice but this did not help me. I have created a recurring meeting using the calendar in the Teams app on the MacOS platform. The meeting invitation did get sent via email as expected but the meeting does not appear in my own calendar nor. to the best I can tell, on that of the invitees.
I would think that this would be a basic and easily handled function... If I create a meeting in the calendar section of teams it should put it on the calendar, right? That doesn't happen here.
I think my problem is the same, once the meeting is scheduled it does not show in the Teams application, the only thing appearing in the application is 'start a meeting' and 'schedule a meeting'.
The start the meeting I've scheduled I have to go to the email I've sent and join using the link in the email.
Hi Senfer,
While you are scheduling the Microsoft Teams Meeting would recommend you to schedule the meeting from your Email Application and send it to the users. There has been some on-going issues which we are seeing with Microsoft Teams In-build Meeting Invite which is not getting replicated or send to all the users. Hence a request to schedule the meeting from your Email Application.
The meeting always has a option to be included in a specific channel while scheduling the meeting from Outlook. So you can also include the channel while scheduling the meeting from Outlook and the meeting would reflect in the channel too.With Regards,
Satish U
How can I add Teams Channel when I create meeting from Outlook ?
If I create first from Teams, I cannot edit participants in Outlook.
Hi Senfer - are yo also inviting everyone when creating the meetings? Scheduling to a channel allows everyone to join but does not automatically add the events to calendars.
