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JohnHolzman's avatar
JohnHolzman
Brass Contributor
Nov 02, 2022
Solved

Inviting Specific People to Channel Meetings (NOT the whole Team)

Hi.  I've spent quite a while on various forums looking for a definitive conversation on this, and can't find one.  (Or, at least not one I like!)  So...

 

Is there any way to invite only a specific set of required and optional people to a Channel Meeting?

 

That is, I want to create and manage the meeting invitation in a standard Channel (because I want the inevitable intra-meeting Chat to reside in the Channel); and I want to invite a working group of people (i.e., the group engaged on the specific meeting topic); and I don't mind if everyone in the Team can or does see that the meeting exists; and indeed I want the meeting results to be visible/accessible to everyone in the Team.  BUT I really don't want the meeting invitation and tentative calendar entry to go out to all Team Members.   Put one more way, simply: I have lots of Teams with dozens or hundreds of members, and within those Teams we often need to schedule and manage meetings that only require a subset of the Membership to attend. 

 

This ability seems so obviously useful to me.  Without it, we either (a) use Channel Meetings as designed -- which means we accept the nuisance of inviting many not-particularly-interested people to a meeting, which is noisy and irksome; or (b) use Outlook to schedule (private) Teams meetings -- which forces valuable conversations and records (meeting chat, recordings and posted files) to naturally live outside the relevant Channel, which is horrible when we're trying to break users of a nasty Chat addiction and instead drive all related work inside its designated Channel.

 

So... Is this feature being considered?  Scheduled for delivery?  Surely I'm far, far from alone in wanting this capability?

 

thanks

jh

49 Replies

  • This is very annoying, at least give us a checkbox to prevent this or simply auto add the team into the required pre enter. This under the hood invite is bad, I might want to schedul a meeting with only a few member and keep the discussion trace into a channel without having the whole team invited. 

     

    This is very dumb.

  • GussyJG's avatar
    GussyJG
    Brass Contributor
    Agree 100%. I invite specific people in the meeting and everyone gets the calendar invite from the Channel. Makes no sense
  • tedatimagetrend's avatar
    tedatimagetrend
    Copper Contributor
    Here's a link to a request for this change to vote on: https://feedbackportal.microsoft.com/feedback/idea/ae9d65c4-90af-ec11-a81c-0022485066fe
  • wega-pgr's avatar
    wega-pgr
    Copper Contributor
    Anyone found a solution to unsubscribe for the automatic invitations? Setting is off for the group
    • Josu_Lekaroz's avatar
      Josu_Lekaroz
      Brass Contributor

      StaceeFrane 

       

      In my opinion this answer is not the best response as it suggests to request as a new feature what I understand is the normal behaviour as explained in subsequent answers.
      The behaviour reported by JohnHolzman is the expected behaviour. You just have to make sure that the Microsoft 365 Group associated to the problematic Teams team has a particular setting turned off. Specifically the setting "Send copies of team email and events to team member inboxes" as shown in the picture below:

       

       

      Once you or your systems admin turn that opcion off for the affected team, only invited users will get invites in that team's channel meetings.

      I hope this helps

      Josu

       

      • pmarsh508's avatar
        pmarsh508
        Copper Contributor

        Josu_Lekaroz 

         

        I'm looking for a solution to this as well.  I checked out the setting in admin and that feature you mentioned is unchecked but all members are still receiving meeting invites.

    • asdrolias's avatar
      asdrolias
      Copper Contributor

      StaceeFraneDo you know if this feature request has been dropped? This is hugely limiting the functionality of channels. 

    • PatrickK7's avatar
      PatrickK7
      Copper Contributor
      Not sure why this is best response. Feedback was given, voted on and then removed (it now leads to a 404). So it seems we're back to square one on this?

      This issue is impacting my department's need to use Team channels effectively. Do you know when it will be addressed?
      • PatrickK7's avatar
        PatrickK7
        Copper Contributor
        I found the following related feedback: https://feedbackportal.microsoft.com/feedback/idea/f8013a70-f107-ed11-a81b-6045bd7d68ae
        Hopefully this one doesn't 404 - please vote on it everyone!
  • SharonFry's avatar
    SharonFry
    Brass Contributor

    YES, thank you for asking the question and describing the use case perfectly!

    It's been a while since I've created a Channel Meeting but it is definitely a CHANGE in the behavior for Channel Meetings for all team members to be receiving an email invitation. If I wanted that to happen, I would invite [TeamName] as a Group. I see that the [TeamName] is also showing up as the Organizer.

    Previously, the email invitation would only go to people listed as Required or Optional, internal or external, from me as the Organizer. Channel Meetings could only be created from the Channel or from the Teams Calendar, and not from Outlook. It would only appear on the calendars of invitees just like any other meeting, and it would be available in the Posts tab of the Channel.

    Microsoft, please fix this!

  • missfliss's avatar
    missfliss
    Brass Contributor

    JohnHolzman agree completely this has to be a core function of MS Teams.  We should be able to set meetings within MS Teams channel calendars that you can designate:
    1) either the whole group of people in the channel to attend, or

    2) a subset of that channel's membership to attend.  I'd love to hear the response to this one too!

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