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CParker1986's avatar
CParker1986
Copper Contributor
Oct 03, 2025

How to organise Posts within channels

Hi,

Hoping that someone could share some thoughts and/or advice in relation to a scenario we're trying to find a solution for.

We have a channel, in which we use Posts to share information, which can be grouped into two or three themes, with channel members. For clarity, please refer to the below pic for what I mean when referring to Posts (as distinct/different functionality from chats).


What we'd like to do is mark the posts, with the respective theme, and be able to filter the theme so that users don't need to scroll through the whole list to manually find posts related to the theme they'd like to see.

Some other considerations:

  • we like the idea of using a consolidated channel for multiple themes, so that there are less different channels etc that users need to navigate/keep across
  • all channel members need to have access all posts (not any specific subset of members/users)
  • if there was a way to have multiple "Posts" tabs, this would work for us to be able to share the themed posts to a centralised posts space, as then users could access the separate Posts tab for specific themes as/if required
  • we're trying to find the least "clunky" solution/approach to achieve an ease of grouping/finding posts related to a specific theme

 

Thanks in advance for your time and thoughts : -)

 

Cam.

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3 Replies

  • sophieturner's avatar
    sophieturner
    Copper Contributor
    Oct 06, 2025

    Hi Cam, a simple way is to tag each post with a short label, such as [Menu] or [Ops], so users can filter or search by theme. You can also pin a single “Theme Index” post that lists all themed posts with quick links. I use a similar structure for organizing updates. See https://dbrosmenu.com/ for an example of a clean, centralized layout.

  • JordanT86's avatar
    JordanT86
    Copper Contributor
    Oct 06, 2025

    Here are a couple of quick options I can think of:

    1:

    • Add a consistent hashtag (e.g., #ThemeA, #ThemeB) at the beginning or end of each post.
    • Users can then use the search bar in the channel to filter posts by hashtag.

    2:

    • Create a OneNote notebook or SharePoint page with sections/pages for each theme.
    • Link to the relevant section/page in each post.
    • Optionally pin the notebook/page in the channel tabs.

     

  • Chris_Laycock's avatar
    Chris_Laycock
    Brass Contributor
    Oct 05, 2025

    CParker1986​ - I understand your issue.  A couple of suggestions I offer my users...

    1. Utilise the [Announcement] feature for a Channel Post, and utilise a common set of image banners to upload. This provides a consistent VISUAL cue to the scrollers within a channel.

    2. Come to an agreement on a consistent prefix for every Channel Post's Subject Line.  This allows you to expand out the Channel Panel (top right corner) and Search the channel for that prefixed word.  [CTRL][F] works to, but the expanded Channel Panel is gold.

    Oh how we'd love Viva Engage's Topics or Hashtags in Posts? BUT - I suppose that is what stands the two communication Loops apart.  Adding a Viva Engage Topic as a Channel TAB could be an innovative solution?

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