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How can I bulk invite the team to a meeting?
Hey there,
I created a channel and invited 10 people to join. How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.
Any ideas?
thanks,
Diddy
- That's fair enough - and I 100% agree with you - but the initial question to this particularly thread was - How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.
The answer is to create a Team built of an Office 365 group created in Outlook. If they havent done this, then one will need to be created, any content moved and the legacy Team deleted.
Apologies - not being short, just that there is a solution to what they want. I know that 99% of Teams are created through Teams. I may investigate to see if there is any setting that can just enable this for an Office 365 group created via Teams
Best, Chris
This is now fixed in new Teams: When you create a new Channel meeting (from the top right icon in the chat - schedule meeting) there is an option to send personal invites
- I can't believe that this hasn't been readjusted yet. I already voted, thanks for creating it @Par.
- The workaround I follow is
1. Schedule the meeting and send only to one participant
2. Go to Outlook calendar then forward this meeting to all the Participants by copy paste attendees from previous meeting, CTRL+C and CRTL+V as easy as that.
But still this is just a workaround until MS fixes this basic issue This is fairly confusing. What is described also does not work for me. I'm the only one to get an invite. I don't know where the team was created, and if for this to work that has to be from inside of Outlook, then it's a pretty ridiculous flaw.
Is there any secret weird MS way to be able to paste a list of names into the invite from within Teams? I can paste one name at a time (and then have to answer whether the person that Teams thinks I'm looking for is correct), but if I could paste multiple ones, then the problem would be if not solved, at least less severe.In Outlook you can, with the names or email addresses delimited by semicolons.
TEAMS is 100 years backward when it comes to basics such a inviting a TEMAS group! mandel2019
- yes
Late to the party but I'll add to what others have said. Firstly this is very frustrating and I know MS is pushing users to stay in MS Teams but the facts is in most large companies email is still king.
1. A while back all this worked
2. Then MS decided to make the default to hide new groups created from MS Teams from Outlook. This has more impacts that just hiding. It impacts everything people here are commenting on. The important items.
The 2 options that work:
1. If it is a team already created then you will need to get your Excchange Admin to run the following powershell script to unhide it and make all the good things work again.
Set-UnifiedGroup -Identity “Your team name goes here” -HiddenFromExchangeClientsEnabled:$FalseIMPORTANT: The updates can take from minutes to hours (as in a few coffees)
2. Ask your users if they will be needing this functionality. if they do then create the group from Outlook desktop or Outlook web.
2.1 Now go and create a new team and select to create from an existing O365 group
Magic - everything will now work as expected. From MS Teams you can go to any channel and create an invite. In the attendees simply type the group name and it will be available. You can also send emails, forward emails etc to this group name.
Final tip: How do I get the group email?
From your team open it in SharePoint. In SharePoint click the Team name and from there you can see the email address and even all the emails.Please vote for this suggestion to get notifications in Teams when a channel meeting is scheduled: Channel Meetings Notifications – Microsoft Teams UserVoice
- To schedule a meeting, open Outlook and switch to the calendar view. Click New Teams Meeting at the top of the view. Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time, and end time.
- ThereseSolimeno
Microsoft
Lewis-H AsisGupta Diddy974 You'll want to create a meeting in the channel and invite the whole channel. https://support.microsoft.com/en-us/office/tip-meet-in-a-channel-519ad2a0-9b74-49bb-97ee-0d4c4494a7c5#:~:text=Create%20a%20meeting%20in%20a%20channel.%201%20Select,meeting%27s%20visible%20to%20everyone%20in%20the%20team.%20
Diddy974 I agree with the solution ChrisHoardMVP proposed. I was taken aback a bit when it was stated that this does not work (no need to add attendees) since it has always been my experience that that is the way Teams work. So I tested it to make sure I did not imagine things and it works perfectly. If you do not specify any attendees when you schedule a meeting from Teams all the members of the team will get a meeting invite. Obviously it must be a Channel meeting i.e. there must be a valid entry in the Channel input.
This doesn't seem to be working for me.
When I add a channel, it only sends formal invite to me. It posts to the channel but does not formally invite (or appear in) outlook calendars for other members of the channel/team.
My steps:
Create meeting in teams, populate Channel and leave all other required/optional attendee fields blank.
The only team member that gets formally invited this way is me!?
karim7x Did you created the Office 365 Group in Outlook first and after that made it a team? If not you won't get the emails.
Hi Diddy974 , a bit late to the show, but I have used this version:
https://medium.com/@doolatunde/send-bulk-guest-teams-invite-with-powershell-7f094f00af2d
Especially if you have a large team and you want them to get a notification, and you don't have a O365 group in Outlook yet.Powershell and csv 🙂
