Forum Discussion
Expected behaviour when sharing files in a meeting with external users
mikkele Hello again, the MS docs article has now been corrected as it was incorrect. Here is the updated information https://docs.microsoft.com/en-us/microsoftteams/teams-security-guide#participant-types
Perhaps it will be easier for you to understand the sharing behavior now that you know that the user types are different (i.e. anonymous, guests and federated are separate things hence the different sharing experience).
ChrisWebb noticed a reply from you on a similar topic. was wondering if you could share your thoughts on this one?
- May 11, 2021
mikkele Noticed you asked a similar question in February and I have updated that post as well Why is file sharing not available in chat between external users (federation)? - Microsoft Tech Community
- mikkeleMay 14, 2021Iron Contributor
ChristianJBergstrom thanks for your input again and not giving up 🙂
would you mind being more precise as what you need to get an answer for?
If sharing files in a Teams meeting with external (not guests) is supposed to work.
The use case is pretty common actually. You organise a meeting and invite some internal users and some external users. You then share a file in the chat and would like that everyone can access the file
At this point it seems that the answer is that external users cannot access the file that has been shared.
And.. when it comes to meetings and sharing files this piece explains it pretty good
How to Share Files in Teams Meetings - It's Different to Outlook - Office 365 for IT Pros (office365...
After the meeting is created, any tenant user can upload files to the Files section of the Teams meeting workspace. Invitees outside the organization can’t share files in this way. However, they can share links to documents through chat after the meeting starts (they’ll have to make sure that the links grant access to meeting participants).
This kinda confirms that tenant users can access files shared in the chat (he calls it meeting workspace) but external users not
I think this is the most comprehensive article for guest sharing reference
Microsoft 365 guest sharing settings reference | Microsoft Docs
This is about Guest access, completely different use case. Guests have an account in the inviting tenant and have access to tenant resources
Noticed you asked a similar question in February
That one is not about Teams meeting thought. I replied now to that thread and disagree
- May 14, 2021Hi, can we then agree that the article from Tony settles it when it comes to meetings?