Forum Discussion

Tripartio's avatar
Tripartio
Iron Contributor
Mar 06, 2020
Solved

Create permanent video meeting link in Microsoft Teams

I schedule many videoconferences with people outside my organization (some of them repeated) and the way I do it now is to create a Teams meeting link from my Outlook invitation and then send this to...
meetings
microsoft teams
Video
  • Tripartio's avatar
    Tripartio
    Feb 09, 2021

    You could ask HubSpot to add functionality to automatically generate Microsoft Teams links using the API: https://docs.microsoft.com/en-ca/graph/teams-concept-overview. There are specific commands that can generate new meeting links each time you need them: https://docs.microsoft.com/en-ca/graph/api/application-post-onlinemeetings?view=graph-rest-1.0&tabs=http

    You might find them surprisingly responsive, since Covid-19 has boosted Microsoft Teams to be one of the leading online meeting solutions.

    Actually, my original use case was similar: I used x.ai to schedule meetings and I was frustrated by the lack of permanent links. But then x.ai added Microsoft Teams link generation, and my most pressing issue is actually solved now. That said, I believe there is still a need for regular users like us to be able to provide a permanent teams link.

andreasringqvist's avatar
andreasringqvist
Copper Contributor
Apr 16, 2020

I'm in a similar position and a bit unsure what to do. 

I'm holding virtual agile stand up meetings each day with my team an in addition we have sprint plannings and retrospectives. Until now we have been using a single channel for all the meetings and i have copied the link from previous meeting invitations. I only invite persons within my company and the meetings aren't above 10 persons, so if someone is in the wrong meeting it's very easy to notice and challenge them.

 

The merit of this is that when there is a meeting I just open Teams and choose the "Agile meeting" from my favourites. I dont have to go through outlook each time. I minor hassle, but still... Also if someone that isn't invited feel the need to join they know where to find us.

The drawback i'm aware of is that it's a bit fiddly to create new meetings, the "create teams meeting" in outlook is very handy.

 

Difference here from OP is that i don't mind the history beeing availiable as it's more or less the same persons beeing invited each time.

 

Is there any risks/problems that I'm not aware of that I should factor in to the decision to either reuse or create new channels? 

 

Resources