Forum Discussion

Brass Contributor

Aug 10, 2020

Solved

Create "Anyone With the Link" for sharing Teams File

Dear Community,

A particular Team needs to share some of it's files widely - outside of the Organization, to a large number of people. These external people are not Guests of the Team. How can I allow this Team to create "Anyone with the Link" sharing for their files?

Many Thanks

files

microsoft teams

Settings

5 Replies

Kathleen O'Neill
Brass Contributor
Aug 10, 2020
I figured it out! I went to the SharePoint Admin Center, and on the Active Sites page, chose the Teams site (blue check mark). At the top, I chose Sharing, and changed the External Sharing setting to "Anyone".

Back in Teams, when I viewed the Team's Files on Sharepoint, I was able to create the "Anyone" link.
- ScottS416
  Copper Contributor
  Feb 09, 2022
  Quick update if you're using the newer SharePoint Admin center...
  on the Active Sites page, there is a dropdown filter in the top right of the screen (to the right of the search field). The default for me was "Classic Sites" - which includes my root site. Changing your sharing settings here does nothing for subsites created in teams. Change "Classic Sites" to "Sites connected to Teams". Then, select the site you want to adjust (blue checkmark) and click the Sharing button.
- LRasmussen1805
  Copper Contributor
  Nov 03, 2020
  I've managed to change settings so the 'anyone with this link' works in general and standard channels, but this does not show in private channels... Any ideas please?
  - Kurt__W
    Copper Contributor
    Apr 06, 2021
    Private Channels are their own SharePoint site.
    https://docs.microsoft.com/en-us/microsoftteams/private-channels
adam deltinger
MVP
Aug 10, 2020
This is an upcoming feature in Teams, although already possible if you click “open in SharePoint” and click Share on a file from inside SharePoint.
Also this depends if the organization allows anonymous sharing.

Adam

Resources

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Dear Community,

Many Thanks

","body@stringLength":"331","rawBody":"

Dear Community,

Many Thanks

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These external people are not Guests of the Team....","replies":{"__typename":"MessageConnection","edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxMHwxMzI6MHxpbnQsMTU3NzQ5MSwxNTc3NDkx","node":{"__ref":"AcceptedSolutionMessage:message:1577491"}},{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxMHwxMzI6MHxpbnQsMTU3NzQ5MSwxNTc3NDU2","node":{"__ref":"ForumReplyMessage:message:1577456"}}],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Conversation:conversation:1577441":{"__typename":"Conversation","id":"conversation:1577441","solved":true,"topic":{"__ref":"ForumTopicMessage:message:1577441"},"lastPostingActivityTime":"2022-02-09T11:46:17.612-08:00","lastPostTime":"2022-02-09T11:46:17.612-08:00","unreadReplyCount":5,"isSubscribed":false},"ModerationData:moderation_data:1577441":{"__typename":"ModerationData","id":"moderation_data:1577441","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:1577441_1":{"__typename":"Revision","id":"revision:1577441_1","lastEditTime":"2020-08-09T23:53:28.656-07:00"},"CachedAsset:theme:customTheme1-1746564015560":{"__typename":"CachedAsset","id":"theme:customTheme1-1746564015560","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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Create \"Anyone With the Link\" for sharing Teams File","moderationData":{"__ref":"ModerationData:moderation_data:1577491"},"body":"

I figured it out! I went to the SharePoint Admin Center, and on the Active Sites page, chose the Teams site (blue check mark). At the top, I chose Sharing, and changed the External Sharing setting to \"Anyone\".

Back in Teams, when I viewed the Team's Files on Sharepoint, I was able to create the \"Anyone\" link.

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Quick update if you're using the newer SharePoint Admin center...

on the Active Sites page, there is a dropdown filter in the top right of the screen (to the right of the search field). The default for me was \"Classic Sites\" - which includes my root site. Changing your sharing settings here does nothing for subsites created in teams. Change \"Classic Sites\" to \"Sites connected to Teams\". Then, select the site you want to adjust (blue checkmark) and click the Sharing button.

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I've managed to change settings so the 'anyone with this link' works in general and standard channels, but this does not show in private channels... Any ideas please?

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"168","kudosSumWeight":0,"postTime":"2020-11-03T07:41:14.162-08:00","lastPublishTime":"2020-11-03T07:41:14.162-08:00","metrics":{"__typename":"MessageMetrics","views":32845},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:MicrosoftTeams/category:products-services/category:communities/community:gxcuf89792board:MicrosoftTeams/message:1577441/message:1849742","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwxfDEzMjowfGludCwyMjU3NTI3LDIyNTc1Mjc","node":{"__ref":"ForumReplyMessage:message:2257527"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:2257527":{"__typename":"ModerationData","id":"moderation_data:2257527","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2257527":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1018421"},"id":"message:2257527","revisionNum":1,"uid":2257527,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"parent":{"__ref":"ForumReplyMessage:message:1849742"},"conversation":{"__ref":"Conversation:conversation:1577441"},"subject":"Re: Create \"Anyone With the Link\" for sharing Teams File","moderationData":{"__ref":"ModerationData:moderation_data:2257527"},"body":"Private Channels are their own SharePoint site.
https://docs.microsoft.com/en-us/microsoftteams/private-channels

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Also this depends if the organization allows anonymous sharing.

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