Forum Discussion
Create a SharePoint document library for each Teams Channel (instead of a folder)
When creating a new Team, a SharePoint Online Team Site is created with a single document library. When a new channel is created within the team, a corresponding folder is created within the document...
Thanks Adam.
I think this would be a great feature - for each new channel, create either a new folder or new document library.
There are manual workarounds as you suggest, but this requires ongoing training and governance, and ultimately leads to inconsistent business practices.
Given each Team has a dedicated SharePoint Team site, it seems odd to use a single document library and rely on folders for organising files. Perhaps not for small use cases with few documents, but for larger projects involving thousands of documents this feels like a big step backwards.
Ideally you’d have an option to cover both scenarios.
I dont normally recommend using the default document library for formal team document management. Reason being is all files uploaded or images shared in the channel are just dumped in their respective folder, which leads to a mess.
I have been recommending that migrated files are stored in other document libraries.
Word of caution on meta data based tagging, users are used to folders and can find information this way. Search is good enough that it can find files in most cases. I would only look to use meat data tagging where there is a specific use case that is not working in folders and only to supplement the folders unless very structured data.
I have been recommending that migrated files are stored in other document libraries.
Word of caution on meta data based tagging, users are used to folders and can find information this way. Search is good enough that it can find files in most cases. I would only look to use meat data tagging where there is a specific use case that is not working in folders and only to supplement the folders unless very structured data.