Forum Discussion
how could i add digital signature to Forms?
Not with Forms alone at this time.
However it's possible that you could use Microsoft Flow to take the response, have an email sent the submitter with the details for approval (the verification would be that they have used their registration email to confirm what they have submitted), which will then trigger an email to you with the response.
You could also have the response stored in SharePoint, or as a document, etc (I have set something similar up in my company).
It's a workaround and the UserVoice idea below is a good one for proper functionality.
Cheers
Damien
There's two ways that could work depending on how strict the digital signature needs to be (e.g. for legal compliance you will need a secure Connector).
Option 1. Using approvals to get sign off
Here's a scenario you could apply:
a. The user fills in the form and submits it. Their email address is automatically recorded (if the form is for use within the orgnsation) OR they can nominate an email address.
b. A copy of the form details submitted by the user is sent to the users nominated email.
c. User can review the info they have provided and click Approve to finalise the process.
d. You will receive an email with the final approval and form details.
Here's one I've made for my workplace
The only catch with this is that someone can impersonate another person if they are providing the email address.
If this is internal to Microsoft (or your clients organisation), this should not be an issue as the submitters email is recorded and the email can be automatically sent to their email address.
Option 2. Use DocuSign or Adobe Sign for a secure digital signature
You can use Flow to trigger a process for the submitter to digitally sign off on the form details. Using a similar flow above, you'd need to use the DocuSign or Adobe Sign Connectors and configure it to execute this process.
Note that the two Connectors are not free and will require some form of licensing.
I hope that makes sense and helps!
Cheers
Damien
Hi Damien,
the option 1 in your post explain exactelly what i need to do with my form (send courses options to choose and obtain an approval to confirm).
I try to follow you wiki but i think it miss some details and i don't succed in making it working.
Can you send detailled pictures of each step?
kind regards.
Fredo
FredoCro Any luck? I'm not seeing a way to add dynamic content respondent's email in the "Create and wait for an approval" connector
Hello FredoCro
What have you gotten stuck on? We can explore how to address any issues together.
Cheers
Damien
Hello Damien_Rosario
sorry for delay easter holiday and containement!
I made a test form with 4 questions:
what is your email address?
meal at school?
nursery at school?
swimming pool ok?
I think the problem is when I create item in sharepoint or get response details
when I want to save my automate I get an error
thanks for your help
kind regards
Fredo
here is what I got:
Hello FredoCro
Hope you are well and I think we can all appreciate the difficulties in the isolation we're experiencing so no worries at all.
You have a number of minor issues in the flow which is stopping it at a number of points, but the biggest question first is: Are the emails going externally to Gmail, Hotmail and other accounts?
If Yes, then you cannot use Start and wait for an approval as this is only for internal users in your organisation.
There is another option called Send email with options which allows you to set your own values (e.g. Approve, reject) that the user can choose, however it's notoriously buggy right now and Microsoft need to fix this asap as it doesn't work (we can discuss this depending on your answer to the above question).
Anyway the answer to the question will help shape the answer we will explore.
Cheers
Damien
