Forms Quiz and collecting names outside my organisation

Question

I'm new to Forms and struggling with a couple of things - have tried searching help function to no avail.

I created a Forms Quiz to accompany some training I ran and need to send the Quiz to the training attendees - I need to collect their names to be able to confirm who completed the quiz and what their score is? Can I only do this within my organisation? Currently I have a clunky fix with Q1 being free text and which asks the user to enter their name (0 points).

I also wanted to to test on a poster & so people can find 10 things wrong with it - the question suggested I can upload a file im

Thanks for any help

robelliott · Answer

sakindele&nbsp;no because you've changed the form to an anonymous form so it's stripped out the name and email data that was there. I would have created a copy of the form, and in the copy changed the settings to anyone can respond and sent out the link to that form to people outside the organisation, but left the original form as it was for internal people to complete.&nbsp;RobLos GallardosIntranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

robelliott · Answer

sakindele&nbsp; because the form is now anonymous you won't be able to contact them unless you've saved the responses somewhere other than the excel file behind the form. That is why it is good practice - and something we always do at my company - to use a flow in Power Automate to save each form response automatically as it comes in to a list in SharePoint. Not only for audit reasons but it gives a backup in case issues like your happen.&nbsp;RobLos GallardosIntranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

robelliott · Answer

01Suki&nbsp;you can only get the names of who has responded for people in your organisation. Forms knows who they are but has no way of knowing who external people are. So you do need to ask them for their name or email address in one of the questions.The file upload facility is only available to people in the organisation. For security reasons, that is to prevent malicious/malware documents being uploaded, Microsoft have not implemented the upload functionality for people outside the organisation.&nbsp;RobLos GallardosIntranet, SharePoint, Website and Power Platform Manager (and classic 1967 Morris Traveller driver)

sakindele · Answer

RobElliott&nbsp;I created a survey for people within my organization and the names/emails of respondents was pulling in fine. I then changed it to allowing people outside of my organization to submit, but noticed that I am no longer getting the names/emails or respondents. Any way to go back and get this information?&nbsp;

sakindele · Answer

Good to know, thank you. And to confirm, would there also be no way of contacting the people, without my being provided their information?

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Forms Quiz and collecting names outside my organisation

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