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Ollie's avatar
Ollie
Brass Contributor
Jan 21, 2026

Central Forms repository

Hi,

 

I want to create forms to be used company wide.
We have locked Forms licensing down so that all staff cannot create forms, we want all data to be stored centrally and this way we know where all data is. 

If I create a Form, it creates it under my account. I if leave the organisation, this may be lost.
What is the best way to create corporately used forms centrally?, i.e. not under an individual user account

Thank you for your time,

Ollie

 

Azure AD
collaboration
forms
microsoft forms
security

1 Reply

  • Rob_Elliott's avatar
    Rob_Elliott
    Silver Contributor
    Jan 22, 2026

    Best practice is to create a M365 group and add those of your staff who are allowed to create & edit forms. Then from the Forms home screen select the 3 dots and move each of your forms to the group. That way, when you win the lottery or get hit by the number 12 bus from Dulwich your colleagues can still edit the forms.

    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User.
    Principal Consultant, Power Platform, WSP Global (and classic 1967 Morris Traveller driver)

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