Forum Discussion

Matt McNabb's avatar
Matt McNabb
Iron Contributor
May 30, 2017

Users Without Sharepoint License Available in People Picker

I recently noticed a behavior in the "People Picker" in Onedrive and Sharepoint Online that's kind of an issue. When a user attempts to share a file or folder and searches for users to share with, we are seeing results for users that do not have a Sharepoint license. These are users who only have an Exchange Online license and who we do not have any intention of sharing with. These users do not have a Sharepoint profile, and do not show up in a people search.

 

This did not happen in the past, and I'm unable to tell for certain when it began happening. Does anyone else have the same experience, and do you know why this might be happening? Is it possible to prevent this?

 

Thanks!

office 365
onedrive
sharepoint
  • TobiasAT's avatar
    TobiasAT
    Steel Contributor
    May 31, 2017

    I had the same issue in the past and found the answer in the topic at https://techcommunity.microsoft.com/t5/Office-365/Sharepoint-Online-users-access-without-licenses/td-p/14817.

     

    For internal users, you can ask Microsoft (via a support ticket) to either enforce or not enforce the license requirement for SharePoint Online.

    Microsoft has also recently changed a related issue: if you have licensing enforced, those user accounts will no longer appear in the People Picker.

     

    I think your current tenant setting is to not enforce the license requirement for SharePoint Online. 

      • TobiasAT's avatar
        TobiasAT
        Steel Contributor
        May 31, 2017

        In February I had a MS case. The engineer answered me the question why internal users without a SharePoint Online Plan are able to access sites MS does not validate the SPO license, in the current state. Users can access SharePoint Online without a SPO Plan, nevertheless the company is responsible to license the users. A SPO Plan is always required for OneDrive for Business. 

         

        The short remark of the case:

        Regarding your concern around accessing the SharePoint Online environment without a SPO license. Yes, you can provide users part of your Office 365 tenant and without an SPO license access to your SharePoint Online environment.

         

        After that I found the mentioned topic, and as Kelly wrote in the linked topic it's an unofficial notification. 

         

        Microsoft could simply flip a switch without notifying anyone (the switch to not enforce it was implemented with no notification).

         

         

  • jcgonzalezmartin's avatar
    jcgonzalezmartin
    MVP
    May 30, 2017
    AFAIK, people picker does not check if the user has or not a SPO license...if simply checks if the user is in the O365 AD or it's just simply a user you can share information with because your tenant and site collection are configured in that way
    • Matt McNabb's avatar
      Matt McNabb
      Iron Contributor
      May 30, 2017
      Thanks, I thought that would be the answer. I'm certain it didn't work this way in the past - I'm guessing this behavior changed as the sharing controls in Sharepoint evolved? Anyway, it's a user experience issue that we're going to have to try to work around.
      • Dean_Gross's avatar
        Dean_Gross
        Silver Contributor
        May 30, 2017

        I remember it working this way for several years. I remember having issues when users without licenses would get invited to a site.

Resources