Forum Discussion
Office 365 Basics
Hey Florian Maaß,
Don't worry about coming off as a fool, we all started our journey in O365 at some point, and it is a new and confusing world when you come from the rigid structure of on-prem where your applications are much more subscribed.
Suddenly you are in the cloud and there are so many shiny things, and options to play with.
To answer your question, group/company storage is setup and intended to be used in SharePoint. You can either create a document library in there directly, or what I would do in your case is go with a Team. Teams by default create with a files section, that is actually just a document library under the covers. This would give all your users an application they can use to chat, communicate, and share files easily.
OneDrive can be used to do this with 10 users, you would just have to create a folder in one persons onedrive and share permissions out. But onedrive is tied to the user. Say you do this in yours, then you win the lottery and leave, well then the company files by default go with your account when its removed.
As such SharePoint (and by extension Microsoft teams) would be the recommended option here as it is shared group storage, it is tied to the tenant (not a user), and it really does have the best level of controls, permissions, and sharing options.
Hope this helps!
Adam
Hey Adam Ochs,
thank you so much for the quick and detailes reply.
That already helped me a lot.
I got an idea where to look and start now.
Do you have any recommendations for help documentations or tutorials on how to set this up properly?
I haven't managed to find something yet.
Thanks again!
Flo
Hey Florian Maaß,
This guide is great is you are going to try teams, and like i said I am a huge fan of theres. Think of Skype on steorids (in a good way). It does chat, video, screenshare, plus some additional great collaboration options such as the file sharing you were looking for.
https://docs.microsoft.com/en-us/microsoftteams/microsoft-teams
Just start on the getting started section of that doc, and it will guide you through what you need to know.
If you just want to stay simple for now, and tackle teams later, this doc will walk you through setting up a document library in Office 365.
Goodluck, if you start getting into it and have any questions, just come back here or shoot me a PM and I will be happy to help!
Adam
Hey,
this is great. Thanks again.
I will work my way through those guides. Right now I'm feeling like it might be a good idea to stay simple for now to get it started and then switch over to teams once I fully understand whats happenning in O365.
Also thank you for the offer of help in the future. I might come back to that! :-)
Cheers,
Flo
- If you are knowing you are going to be splitting folders / permissions up. You need to design your Teams around that. Don't create one Team and expect to split permissions, you will want to design multiple Teams around the permission group of Files. So say you have an HR Folder usually. You would want an HR Team and so on. So think top level files and and folders would be multiple Teams.
You can use a SharePoint document library and have custom permissions per folder but Teams has been the go to since you also get all the other collaboration surrounding your file spaces / Teams. You can also restrict folder access inside of Teams to non owners but it could get a bit confusing if you go in and start messing around with sub permissions on a Team, the idea is that if your in a Team you should have access to everything in that Team.
