Forum Discussion

Iron Contributor

Sep 18, 2017

Solved

New App Launcher and privacy

THe new app launcher looks great, but has anyone thought about the following scenario. You are presenting to an audience or working with a group of people or IT tech support. You go into office 3...

compliance

office 365

security

Katie Kivett
Sep 22, 2017
Thanks all for the feedback and discussion. If there are documents that you do not want to show in your recent documents section in the new Office 365 app launcher, you can go to www.office.com and use the "remove from list" action on a document that is in your Recent online documents, and it will also remove the document from the app launcher document section, as the services are integrated.

We also released a blog article today that includes a more in-depth video on the new experiences of www.office.com and the Office 365 app launcher that you may be interested in:

https://blogs.office.com/en-us/2017/09/22/new-office-365-app-launcher-and-office-com-help-you-be-more-productive-on-the-web/

Dean_Gross

Silver Contributor

Dec 08, 2017

I'm familiar with confidential content, but not confidential file names. Can you give me some real world examples of when this would be an actual security or compliance violation?

Geoffrey Bronner

Iron Contributor

Dec 11, 2017

Currently I am running a job search and there are internal candidates which is considered confidential information. Their application materials include last name and first initial in the file names.

So when I did a class on Office 365 last week did I use my own account? No I did not.

Katie Kivett
Microsoft
Feb 18, 2018
Did the ability to remove these documents, with confidential information in the file name, from your MRU in Office.com not workaround the issue for you?
- Geoffrey Bronner
  Iron Contributor
  Feb 20, 2018
  The ability to pin and remove is good, yes. It requires intentional action which won't always happen. I find I tend to use that just to get a file I no longer care about to go away and stop taking up space in the menu.
  - Bill Blais
    Iron Contributor
    Feb 20, 2018
    Katie Kivett - I agree with Geoffrey Bronner, relying on manual removal is not the way to go. Again, I have to ask why this is seen as such a necessary feature? Even pushing it off the initial view, a la the 'All Apps' link sliding out the full list, would answer this problem (and presumably be a relatively easy add). Less initial clutter is so much more helpful to our users in the real world.
Dean_Gross
Silver Contributor
Dec 11, 2017
Thanks for sharing, that is a great example that I had not considered.