Forum Discussion
How to share calendar from Shared mailbox to mobile app
Hi,
In our organization, we have the following requirement: to create three calendars within a shared mailbox and make them visible to members on both PC and the mobile app.
On the PC, they are visible, but not on the Outlook app. On the app, we can only see the main shared mailbox calendar, not the three additional ones.
The goal is to visually distinguish the three types of appointments on the app. We tried using categories (tags), but the colors have to be reset for each member.
Any suggestions?
Thanks
1 Reply
The behavior fits Outlook mobile’s sharing model: adding a shared mailbox exposes its main calendar, while additional calendar folders need to be shared and accepted separately. Mailbox membership may not add secondary calendars to mobile.
In Outlook on the web, open the shared mailbox, go to Calendar, select each additional calendar, then open Sharing and permissions. Add each member with Can edit or the minimum required view permission. Each person should accept the invitations in Outlook on the web or Outlook mobile. In mobile, open Calendar, tap the plus button, choose Add a shared calendar, and search for the mailbox or calendar. Restart Outlook if an accepted calendar remains missing.
For visual separation, each member can choose a different display color from the calendar gear menu. Microsoft does not document a tenant-wide setting that forces identical calendar colors on mobile clients, so categories will not provide centrally consistent colors.
