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LAR-526's avatar
LAR-526
Copper Contributor
Nov 09, 2021

How to set an organization wide setting to automatically download pictures from a trusted sender.

Good afternoon. I am reaching out to this community to get suggestions on how to automatically download pictures/images from one specific and trusted external sender/domain.  I suspect this will like...
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office 365
LomTong's avatar
LomTong
Copper Contributor
Oct 29, 2024

LAR-526 TandyWine 

There's no organisational setting or policy as such, but you can set it for all existing mailboxes in your org with the following powershell:

$mailboxes = Get-Mailbox -ResultSize Unlimited
foreach ($mailbox in $mailboxes) {
    $mailboxIdentity = [string]$mailbox.UserPrincipalName
    Set-MailboxJunkEmailConfiguration -Identity $mailboxIdentity -TrustedSendersAndDomains @{Add="<SenderEmailOrDomain>"}
}

You'll then just need to make sure you add them to all new mailboxes going forward, so there is some admin overhead at account creation. 

TandyWine's avatar
TandyWine
Iron Contributor
Oct 30, 2024
I first tried to run the command on a single mailbox like this: When using a command such as this: set-MailboxJunkEmailConfiguration -Identity "xxxx@domain" -TrustedSendersAndDomains @{Add="yyyy@domain"}

I consistently get this error: Set-MailboxJunkEmailConfiguration: ||Property validation failed: TrustedSendersAndDomains
  • LomTong's avatar
    LomTong
    Copper Contributor
    Oct 30, 2024

    Does the email address you're trying to add exist within your org? I think this error occurs if the address is in your directory.

    I've had success with @mycompany.com addresses using the above (which is fine as they're sent from a marketing platform with a noreply address), but if there's a recipient in exchange with that address assigned I get the above error.

    I've had a dig and Microsoft seem to claim this is expected behaviour, although I don't know why it doesn't return an appropriate error message. 

    • TandyWine's avatar
      TandyWine
      Iron Contributor
      Oct 31, 2024
      Thanks for the reply. As you've suggested the sending address is in Exchange is it is the address of an internal shared mailbox. However that email address is being intentionally spoofed as the sender by a vendor for a product we own. So it looks like it's from the internal address but it is not. So I think that I should use the real senders email address or at least domain, right? After running this command, should I expect any change in existing emails in my mailbox, or only in new ones? Also, is there a delay in how long after running the script before I should see results? And do I need to restart my outlook? I'm trying to get this to work with just my own mailbox before I think about applying to the whole tenant.

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","avatar":null,"profileSettings":{"__typename":"ProfileSettings","language":null},"parent":{"__ref":"Category:category:microsoft365"},"ancestors":{"__typename":"CoreNodeConnection","edges":[{"__typename":"CoreNodeEdge","node":{"__ref":"Community:community:gxcuf89792"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:communities"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:products-services"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:microsoft365"}}]},"userContext":{"__typename":"NodeUserContext","canAddAttachments":false,"canUpdateNode":false,"canPostMessages":false,"isSubscribed":false},"boardPolicies":{"__typename":"BoardPolicies","canPublishArticleOnCreate":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.forums.policy_can_publish_on_create_workflow_action.accessDenied","key":"error.lithium.policies.forums.policy_can_publish_on_create_workflow_action.accessDenied","args":[]}}},"shortTitle":"Microsoft 365","repliesProperties":{"__typename":"RepliesProperties","sortOrder":"REVERSE_PUBLISH_TIME","repliesFormat":"threaded"},"tagProperties":{"__typename":"TagNodeProperties","tagsEnabled":{"__typename":"PolicyResult","failureReason":null}},"requireTags":true,"tagType":"PRESET_ONLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:microsoft-365/"},"Rank:rank:37":{"__typename":"Rank","id":"rank:37","position":18,"name":"Copper Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:344660":{"__typename":"User","id":"user:344660","uid":344660,"login":"LAR-526","deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"email":"","messagesCount":3,"biography":null,"topicsCount":2,"kudosReceivedCount":2,"kudosGivenCount":1,"kudosWeight":1,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2019-05-19T12:45:58.273-07:00","confirmEmailStatus":null},"followersCount":null,"solutionsCount":0},"ForumTopicMessage:message:2944520":{"__typename":"ForumTopicMessage","uid":2944520,"subject":"How to set an organization wide setting to automatically download pictures from a trusted sender.","id":"message:2944520","revisionNum":1,"repliesCount":7,"author":{"__ref":"User:user:344660"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:microsoft-365"},"conversation":{"__ref":"Conversation:conversation:2944520"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2944520"},"body@stripHtml({\"truncateLength\":200})":" Good afternoon. I am reaching out to this community to get suggestions on how to automatically download pictures/images from one specific and trusted external sender/domain.  I suspect this will like...","body@stringLength":"927","rawBody":"

Good afternoon. I am reaching out to this community to get suggestions on how to automatically download pictures/images from one specific and trusted external sender/domain.  I suspect this will likely be through powershell. If it is, I would like to know the cmdlet name and syntax. 

 

Configuring a GPO policy on all Outlook clients in one option but will take at least one week for internal review, approval, testing and another three weeks (minimum) for full deployment. 

 

I am already receiving push-back from the business users after suggesting the following two options: 

  1. Manually add the %external% email address into their SafeSender list in Outlook.
  2. Manually uncheck the \"Do Not\" setting in the Automatic Download option if they want to download pictures as standard HTML.

Any guidance would be appreciated.

Thank you!

","kudosSumWeight":2,"postTime":"2021-11-09T12:24:39.635-08:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:admin","text":"admin","time":"2016-07-14T11:04:06.650-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:office 365","text":"office 365","time":"2016-06-27T01:27:02.990-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:2944520_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":5429},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

Good afternoon. I am reaching out to this community to get suggestions on how to automatically download pictures/images from one specific and trusted external sender/domain.  I suspect this will likely be through powershell. If it is, I would like to know the cmdlet name and syntax. 

 

Configuring a GPO policy on all Outlook clients in one option but will take at least one week for internal review, approval, testing and another three weeks (minimum) for full deployment. 

 

I am already receiving push-back from the business users after suggesting the following two options: 

  1. Manually add the %external% email address into their SafeSender list in Outlook.
  2. Manually uncheck the \"Do Not\" setting in the Automatic Download option if they want to download pictures as standard HTML.

Any guidance would be appreciated.

Thank you!

"},"Conversation:conversation:2944520":{"__typename":"Conversation","id":"conversation:2944520","solved":false,"topic":{"__ref":"ForumTopicMessage:message:2944520"},"lastPostingActivityTime":"2024-10-31T05:53:44.697-07:00","lastPostTime":"2024-10-31T05:53:44.697-07:00","unreadReplyCount":7,"isSubscribed":false},"ModerationData:moderation_data:2944520":{"__typename":"ModerationData","id":"moderation_data:2944520","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:2944520_1":{"__typename":"Revision","id":"revision:2944520_1","lastEditTime":"2021-11-09T12:24:39.635-08:00"},"ForumReplyMessage:message:4282902":{"__typename":"ForumReplyMessage","id":"message:4282902","conversation":{"__ref":"Conversation:conversation:2944520"},"author":{"__ref":"User:user:731120"},"revisionNum":1,"uid":4282902,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:microsoft-365"},"subject":"Re: How to set an organization wide setting to automatically download pictures from a trusted sender.","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:4282902"},"parent":{"__ref":"ForumReplyMessage:message:4282052"},"body":"I first tried to run the command on a single mailbox like this: When using a command such as this: set-MailboxJunkEmailConfiguration -Identity \"xxxx@domain\" -TrustedSendersAndDomains @{Add=\"yyyy@domain\"}

I consistently get this error: Set-MailboxJunkEmailConfiguration: ||Property validation failed: TrustedSendersAndDomains","body@stringLength":"335","rawBody":"I first tried to run the command on a single mailbox like this: When using a command such as this: set-MailboxJunkEmailConfiguration -Identity \"xxxx@domain\" -TrustedSendersAndDomains @{Add=\"yyyy@domain\"}

I consistently get this error: Set-MailboxJunkEmailConfiguration: ||Property validation failed: 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LAR-526 TandyWine 

There's no organisational setting or policy as such, but you can set it for all existing mailboxes in your org with the following powershell:

$mailboxes = Get-Mailbox -ResultSize Unlimited\nforeach ($mailbox in $mailboxes) {\n    $mailboxIdentity = [string]$mailbox.UserPrincipalName\n    Set-MailboxJunkEmailConfiguration -Identity $mailboxIdentity -TrustedSendersAndDomains @{Add=\"<SenderEmailOrDomain>\"}\n}

You'll then just need to make sure you add them to all new mailboxes going forward, so there is some admin overhead at account creation. 

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There's no organisational setting or policy as such, but you can set it for all existing mailboxes in your org with the following powershell:

$mailboxes = Get-Mailbox -ResultSize Unlimited\nforeach ($mailbox in $mailboxes) {\n    $mailboxIdentity = [string]$mailbox.UserPrincipalName\n    Set-MailboxJunkEmailConfiguration -Identity $mailboxIdentity -TrustedSendersAndDomains @{Add=\"<SenderEmailOrDomain>\"}\n}

You'll then just need to make sure you add them to all new mailboxes going forward, so there is some admin overhead at account creation. 

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Does the email address you're trying to add exist within your org? I think this error occurs if the address is in your directory.

I've had success with @mycompany.com addresses using the above (which is fine as they're sent from a marketing platform with a noreply address), but if there's a recipient in exchange with that address assigned I get the above error.

I've had a dig and Microsoft seem to claim this is expected behaviour, although I don't know why it doesn't return an appropriate error message. 

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