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youssefch's avatar
youssefch
Copper Contributor
Mar 18, 2019

Assign user automatically to group in Office 365

Hello, I want to automatically assign a user, from its creation, to Office 365 groups and Microsoft teams. How can I do it?
admin
microsoft teams
office 365
security
  • JCake's avatar
    JCake
    Copper Contributor
    May 28, 2024

    ChrisHoardMVP 

    WARNING: Using Dynamic Groups does not exclude guest users by default. This means they may be automatically added to a group to which they shouldn't have access to!

     

  • youssefch's avatar
    youssefch
    Copper Contributor
    Mar 18, 2019

    ChrisHoardMVP 

     

    First, I can't see " Dynamic user member" case when i create a new group

     

    Second, I would affect new user to already exist group

    • ChrisHoardMVP's avatar
      ChrisHoardMVP
      MVP
      Mar 19, 2019
      Hi youssefch

      As per article you would do this in Azure AD, not the 365 control panel

      https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-create-rule

      You would need Azure AD P1 licencing to do it

      https://docs.microsoft.com/en-us/azure/active-directory/b2b/use-dynamic-groups

      You would need to review the existing groups before amending the attributes of users and applying this solution.

      However, AFAIK this is the easiest solution which will automatically assign a new user to an Office 365 group/Team upon creation as was the original question

      Hope that clarifies!

      Best, Chris
      • jimbarrgpboston's avatar
        jimbarrgpboston
        Brass Contributor
        Jan 08, 2020

        ChrisHoardMVP The real issues with Dynamic groups is that a user cannot see the members by expanding the distribution list. That option isn't available. We were forced to convert all groups to non-dynamic groups because of this limitation. Basically, each and every user has unique properties (might be a member of 3 main groups, then pick and choose what groups afterwards based on need). The process for replicating group membership via the GUI is very slow and extremely inefficient. More than 5 clicks to add a person to one single group. This time adds up for expanding companies. Microsoft's web GUI is very slow as well, compounding the problem. It would be great if there would be a group picker at account creation without having to script everything. Powershell is complex and haphazard.

Resources

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Hello, I

want to automatically assign a user, from its creation, to Office 365 groups and Microsoft teams. How can I do it?

","kudosSumWeight":1,"postTime":"2019-03-18T10:06:47.693-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:admin","text":"admin","time":"2016-07-14T11:04:06.650-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:microsoft teams","text":"microsoft teams","time":"2016-11-01T13:25:26.156-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:office 365","text":"office 365","time":"2016-06-27T01:27:02.990-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuM3wyLjF8b3wxMHxfTlZffDQ","node":{"__typename":"Tag","id":"tag:security","text":"security","time":"2016-06-23T13:36:20.889-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:376290_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":87517},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

Hello, I

want to automatically assign a user, from its creation, to Office 365 groups and Microsoft teams. How can I do it?

"},"Conversation:conversation:376290":{"__typename":"Conversation","id":"conversation:376290","solved":false,"topic":{"__ref":"ForumTopicMessage:message:376290"},"lastPostingActivityTime":"2024-05-28T08:08:03.784-07:00","lastPostTime":"2024-05-28T08:08:03.784-07:00","unreadReplyCount":10,"isSubscribed":false},"ModerationData:moderation_data:376290":{"__typename":"ModerationData","id":"moderation_data:376290","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:376290_1":{"__typename":"Revision","id":"revision:376290_1","lastEditTime":"2019-03-18T10:06:47.693-07:00"},"ForumReplyMessage:message:376301":{"__typename":"ForumReplyMessage","id":"message:376301","conversation":{"__ref":"Conversation:conversation:376290"},"author":{"__ref":"User:user:169605"},"revisionNum":1,"uid":376301,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:microsoft-365"},"subject":"Re: Assign user automatically to group in Office 365","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:376301"},"parent":{"__ref":"ForumTopicMessage:message:376290"},"body":"Hi!

Dynamic Group Membership

https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-create-rule

If the Team is linked to the Group the user will be automatically added upon creation assuming the user has the right attribute.

Hope that answers your question.

Best, Chris
","body@stringLength":"507","rawBody":"Hi!

Dynamic Group Membership

https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-create-rule

If the Team is linked to the Group the user will be automatically added upon creation assuming the user has the right attribute.

Hope that answers your question.

Best, Chris
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Assign user automatically to group in Office 365","moderationData":{"__ref":"ModerationData:moderation_data:4153910"},"body":"

ChrisHoardMVP 

WARNING: Using Dynamic Groups does not exclude guest users by default. This means they may be automatically added to a group to which they shouldn't have access to!

 

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ChrisHoardMVP 

 

First, I can't see \" Dynamic user member\" case when i create a new group

 

Second, I would affect new user to already exist group

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"167","kudosSumWeight":0,"postTime":"2019-03-18T11:30:31.947-07:00","lastPublishTime":"2019-03-18T11:30:31.947-07:00","metrics":{"__typename":"MessageMetrics","views":86631},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:microsoft365/category:products-services/category:communities/community:gxcuf89792board:microsoft-365/message:376290/message:376345","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCwzNzY2NTUsMzc2NjU1","node":{"__ref":"ForumReplyMessage:message:376655"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:376655":{"__typename":"ModerationData","id":"moderation_data:376655","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Rank:rank:36":{"__typename":"Rank","id":"rank:36","position":17,"name":"Brass Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:505551":{"__typename":"User","id":"user:505551","uid":505551,"login":"jimbarrgpboston","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2020-01-03T10:41:11.308-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-1.svg?time=0"},"rank":{"__ref":"Rank:rank:36"},"entityType":"USER","eventPath":"community:gxcuf89792/user:505551"},"ForumReplyMessage:message:376655":{"__typename":"ForumReplyMessage","uid":376655,"id":"message:376655","revisionNum":1,"author":{"__ref":"User:user:169605"},"readOnly":false,"repliesCount":6,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:microsoft-365"},"parent":{"__ref":"ForumReplyMessage:message:376345"},"conversation":{"__ref":"Conversation:conversation:376290"},"subject":"Re: Assign user automatically to group in Office 365","moderationData":{"__ref":"ModerationData:moderation_data:376655"},"body":"Hi youssefch

As per article you would do this in Azure AD, not the 365 control panel

https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-create-rule

You would need Azure AD P1 licencing to do it

https://docs.microsoft.com/en-us/azure/active-directory/b2b/use-dynamic-groups

You would need to review the existing groups before amending the attributes of users and applying this solution.

However, AFAIK this is the easiest solution which will automatically assign a new user to an Office 365 group/Team upon creation as was the original question

Hope that clarifies!

Best, Chris
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ChrisHoardMVP The real issues with Dynamic groups is that a user cannot see the members by expanding the distribution list. That option isn't available. We were forced to convert all groups to non-dynamic groups because of this limitation. Basically, each and every user has unique properties (might be a member of 3 main groups, then pick and choose what groups afterwards based on need). The process for replicating group membership via the GUI is very slow and extremely inefficient. More than 5 clicks to add a person to one single group. This time adds up for expanding companies. Microsoft's web GUI is very slow as well, compounding the problem. It would be great if there would be a group picker at account creation without having to script everything. Powershell is complex and haphazard.

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