Changing format to XLSB - big excel file with many formulas, links etc.
Hi
We are working with big excel files, around 30MB-200MB.
We used standard XLSB file format which is default.
1. As I know XLSB offers better performance and maybe other advantages also which is a much smaller file.
1.1 If XLSB is better why Microsoft uses XLSX by default?
2. If we save all our big excel files (with formulas, links, etc.) does the data structure, formulas, links remain unchanged? This is a big deal for us so any data/format loss will be very bad.
I just want to know why XLSX is used by default? and if we change files to XLSB will the data remains unchanged?
The .xlsx format does not support macros (VBA code), hence it is inherently safer than .xlsm and .xlsb. Since most users only create small workbooks, the file size doesn't really matter for them.
Therefore .xlsx as default works well for the majority of Excel users.
If you work with very large workbooks, as you do, it makes sense to use .xlsb as default format. It won't affect the contents of the workbooks, just the way the workbooks are stored.
Right. By saying "inherently safer" you actually mean viruses which sometimes come from and are stored in malicious Excel files ? or you are referring to other safety concerns? (like Excel stability, data stability with XLSB files)
So generally if you are working with big files and there is no security concerns, you should used XLSB format? As you know computers struggle opening/working with big files so with XLSB and it's advantage of smaller file sizes, must improve performance I think. I understand that contents doesn't change, only the format. Many thanks
By safer, I meant that a .xlsx workbook by definition cannot contain VBA code, so no macro viruses.
There is no stability concern with .xlsb files.
Resources
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I don't understand how the Text Import Wizard handle line feeds within a column. Trying to create files that are accepted by Excel but it seems a bit harder than expected.
A simple test that, in my mind, should work but doesn't.
Open Excel and create a blank workbook.
Add the text 'HeaderAA' in A1 and 'HeaderBB' in B1.
Add the text 'Hello' in A2.
Add the text 'Row 1', press Alt+Enter to add a line feed within the cell and then add the text 'Row 2' as a second row in B2.
Select File\\Save As and change Save as type to 'Unicode Text (*.txt)' .
Close Excel.
Open Excel and select Open.
Change file type to 'All files' or 'Text files'.
In Text Import Wizard
- Original data type set to 'Delimited',
- File origin set to 'Windows (ANSI)' or '65001: Unicode (UTF-8)' or '1252: Western European (Windows)' (tested a few more with the same result).
- Delimiters set to 'Tab'.
- Leaving Text qualifier as is (\")
Press Finish
The result is always wrong with the text 'Row 2\"' in A3 instead of B2 with the text 'Row 1'
BUT if I instead (in the file explorer) right click on the text file, selects 'Open with' and selects Excel, the file is opened in Excel AND the text 'Row 2' is shown as it should in B2!!
Excel can't even import a file created in Excel....why is it like this?
What format do Excel require in the Text Import Wizard?
Using Excel version 2005 build 12827.20470 (Microsoft 365 for Enterprise).
","body@stringLength":"1677","rawBody":"
I don't understand how the Text Import Wizard handle line feeds within a column. Trying to create files that are accepted by Excel but it seems a bit harder than expected.
A simple test that, in my mind, should work but doesn't.
Open Excel and create a blank workbook.
Add the text 'HeaderAA' in A1 and 'HeaderBB' in B1.
Add the text 'Hello' in A2.
Add the text 'Row 1', press Alt+Enter to add a line feed within the cell and then add the text 'Row 2' as a second row in B2.
Select File\\Save As and change Save as type to 'Unicode Text (*.txt)' .
Close Excel.
Open Excel and select Open.
Change file type to 'All files' or 'Text files'.
In Text Import Wizard
- Original data type set to 'Delimited',
- File origin set to 'Windows (ANSI)' or '65001: Unicode (UTF-8)' or '1252: Western European (Windows)' (tested a few more with the same result).
- Delimiters set to 'Tab'.
- Leaving Text qualifier as is (\")
Press Finish
The result is always wrong with the text 'Row 2\"' in A3 instead of B2 with the text 'Row 1'
BUT if I instead (in the file explorer) right click on the text file, selects 'Open with' and selects Excel, the file is opened in Excel AND the text 'Row 2' is shown as it should in B2!!
Excel can't even import a file created in Excel....why is it like this?
What format do Excel require in the Text Import Wizard?
Using Excel version 2005 build 12827.20470 (Microsoft 365 for Enterprise).
","kudosSumWeight":0,"postTime":"2020-07-03T08:58:29.489-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"AttachmentEdge","cursor":"MjUuMXwyLjF8b3w1fF9OVl98MQ","node":{"__ref":"Attachment:{\"id\":\"attachment:message1504018AttachmentNumber1\",\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/attachments/gxcuf89792/ExcelGeneral/67561/1/Excel%20Simple%20Test.png\"}"}}]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:excel","text":"excel","time":"2016-06-21T14:08:51.129-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":2,"currentRevision":{"__ref":"Revision:revision:1504018_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":15596},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"searchSnippet":"I don't understand how the Text Import Wizard handle line feeds within a column. Trying to create files that are accepted by Excel but it seems a bit harder than expected. A simple test 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Excel Save as Unicode Text (with line breaks) and then trying to open the Unicode Text file in Excel","moderationData":{"__ref":"ModerationData:moderation_data:1504143"},"body":"
Yes, that's a bit confusing and it happens exactly as you described.
When I tried to import the same text file through Power Query, the file origin was set to 1200:Unicode by default and this option is not available when you open the text file with text import wizard and interestingly when imported through Power Query the data is loaded as it was originally there i.e. A2 contains Hello and B2 contains Row1 Row2 when loaded onto the Sheet, though shows Row1Row2 in a single line, separates in individual lines as soon as Wrap Text is enabled.
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G_u_s_t_a_v The Image you have attached is perfect
Actually when you save the excel file to .txt format and you open that txt file in notepad there you will see that the data of one cell has been splitted to different rows so whenever you try to import the same file in excel it will always import the file into different rows.
Secondly if you have a text file to be imported to excel with a specific format then please let me know I ca help you with that.
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That is not entierly true. When you save the text file where there are line feeds in a cell, Excel will (normally) add the text qualifier (\"). In a cell the line break also differ slightly, only LF is used. A 'real' row break is both CR+LF. You can see this in the picture that is attached to the thread where you have the screendumps from Excel before export, after import, and from Notepad++ (to see the characters you don't see in Notepad and which file encoding that is used).
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G_u_s_t_a_v Sorry for misleading Information above
I dint know about this
But I would surely love to learn from you how to see the screendumps
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