SharePoint Online Site Deletion blocked by Retention Policy although no content is retained
Hi everyone, I'm trying to understand whether this behavior is expected or if other organizations are experiencing the same issue. Environment SharePoint Online (Microsoft 365) Microsoft Purview Retention Policy Retention duration: 180 days Trigger: based on last modified date After retention period: Do nothing The intention of the policy is not to automatically delete content. We only want to prevent deletion for 180 days and allow deletion afterwards. Microsoft previously explained to us that retention applies to the content/items, not to the container (the SharePoint site itself). Problem We are currently unable to delete SharePoint sites. When attempting to delete a site from the SharePoint Admin Center we receive the following message: This site can't be deleted at this time because it is blocked by a compliance policy. What we already checked For the affected site: CompliancePolicyIds = empty ArchiveStatus = NotArchived SensitivityLabel = empty The Preservation Hold Library is empty: Preservation Hold Library => Items = 0 We also inspected the internal DLC properties of the site and found entries such as: dlc_sitehaspolicy dlc_sitehasexpirationpolicy dlc_webhasexpirationpolicy Even after clearing these values for testing purposes, the site still could not be deleted. Important Observation If we explicitly exclude the site from the retention policy, deletion becomes possible. This makes it appear that the retention policy is blocking deletion of the site container itself, even though our understanding was that retention should only protect retained content and not permanently prevent deletion of the entire SharePoint site. Has anyone else observed this behavior? Additional OneDrive Issue We are seeing a similar problem with unlicensed OneDrive accounts. Many of these OneDrive sites: are already archived are shown as blocked by retention/compliance cannot be deleted remain present for years For example: ArchiveStatus = FullyArchived CompliancePolicyIds = empty The accounts appear in the list of unlicensed OneDrive accounts, but we are unable to permanently remove them while the retention policy is in effect. Has anyone found a practical way to clean up or remove these orphaned/unlicensed OneDrive sites when a tenant-wide retention policy is configured? Questions Has anyone seen a situation where: CompliancePolicyIds is empty the Preservation Hold Library is empty but site deletion is still blocked by a compliance policy? Does a retention policy configured as: Retain for 180 days Then Do nothing intentionally block deletion of the entire SharePoint site container? Is it expected that excluding a site from the retention policy immediately makes deletion possible? How are other organizations handling site lifecycle management when tenant-wide retention policies are enabled? Has anyone experienced similar issues with unlicensed OneDrive accounts that cannot be deleted because of retention/compliance requirements? Any experiences, recommendations, or explanations would be greatly appreciated. Thanks!External Users Unable to Access Microsoft List Form
We have created a Microsoft List and are using the default Microsoft Lists Form for data entry / intake form. Internal users can access the form URL and submit items successfully. However, external users are unable to access the form link, even though they have been granted Contribute permissions to the SharePoint list. External users can: Access the list Create new items using the + New button Edit items based on their permissions However, they cannot access the dedicated Microsoft Lists Form URL and getting following error. This link is only available to internal users. This link is not available to you. Our requirement is to allow external users to: Open the Microsoft Lists Form URL View the form Submit new items without providing additional access beyond what is required for form submission, and without using Microsoft Forms. Is guest/external user access to the Microsoft Lists Form experience supported? If so, what configuration or permissions are required to enable external users to access and submit items through the form URL?
Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I have a requirement that the Recycle bin and Site Contents should not be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please helpAutomatically email supplier when their certificate expires
Good afternoon. I have set myself a challenge and really could do with some help. I have a list of suppliers like below. I have expiry dates set up, with a colour formatting to show any date past the current date. On the end of the row, there is an email address of the company contact. I want SharePoint to automatically email that person as soon as it turns red/expires. What is the simplest way of doing this? I have looked at Flows etc, and online on video tutorials, but some of the guides are old and out of date or very complex and I am a novice. Is anyone kindly, can give me a step-by-step guide on how to do this, as this would be just awesome and finally bring my company into the 21st century! Thanks in advance.Recycle Bin and Site Content Hidden for Site Members and Site Visitors
I posted this before but made a mistake with my write up, so I am reposting. I have a requirement that the Recycle bin and Site Contents should be be hidden from the Site Members and Site Visitors. Please how can I achieve this because the Server Infrastructure activation is not working for me. Any workarounds? Please helpDynamic Mandatory Fields
In a SharePoint library, I have folders which are = a. Admin b. Events c. Furniture and Moves d. Janitorial and Maintenance e. Parking and Transportation f. Shipping and Receiving g. Supplies and Equipment h. Waste and Recycling I have Meta data across the library whose data type are all choices and are: a. Document Type = Contract, Financial, planning b. Building = Gym, Garage, Heating c. Asset Category = Office, Playground d. Fiscal Year = FY23, FY24, FY25, FY26, FY27 e. Vendor = Maple Leaf, Canadian Tire, Home Depot f. Status = Active, Pending, Not Active g. Retention Label = 3 years, 5 years h. Service Type = Admin, Events, Furniture and Moves, Janitorial and Maintenance, Parking and Transportation, Shipping and Receiving, Supplies and Equipment, Waste and Recycling Service Type and Retention Label are mandatory fields, with the Rule below for all the files in the various folders: IF Folder Name = Admin, then Service Type = Admin and Retention Label = 5 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Events, then Service Type = Events and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year, Building and Vendor IF Folder Name = Furniture and Moves, then Service Type = Furniture and Moves and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Building IF Folder Name = Janitorial and Maintenance, then Service Type = Janitorial and Maintenance and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Parking and Transportation, then Service Type = Parking and Transportation and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Shipping and Receiving, then Service Type = Shipping and Receiving and Retention Label = 3 years; the mandatory fields should be Document Type, Status IF Folder Name = Supplies and Equipment, then Service Type = Supplies and Equipment and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Waste and Recycling, then Service Type = Waste and Recycling and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Vendor I have used Column Default Value Settings for SharePoint to display Auto-Display the Service Type and Retention Label, but I cannot seem to perform the conditional mandatory fields using Validations setting for the other requirements. Please help
Anyone having issues moving SharePoint web parts today?
I have received several reports this morning regarding issues with moving web parts in both communication sites and Teams sites. I was able to reproduce, but am unsure if this is an internal issue or some larger issue. When trying to move web parts instead of moving between sections or around the flexible section it simply highlights all text boxes in the vicinity. This also occurs when attempting to move web parts using the "move section" button in the properties bar. Anyone else experiencing this issue this morning?Clarification on SharePoint Macro Consent Flow and Permissions
Hi Team, We have a customer using SharePoint in a secure environment. While configuring the Prolaborate SharePoint Macro on their site, a consent popup is displayed during the approval process. Previously, our macro implementation used the Admin Consent flow. Based on the customer’s security and approval requirements, we have modified the consent to use the User Consent flow instead. The customer has requested additional clarification regarding the consent process. Specifically, they would like to understand: The exact API calls triggered for these two consents View your basic profile Maintain access to data you have given it access to The permissions being requested from Microsoft Graph or SharePoint Whether the application requests any tenant-wide or high-privilege permissions Whether minimal permissions such as Sites.Selected can be used instead of broader scopes Current concern: The customer feels the current permission request is too broad for approval within their secure environment (Banking customer). Reason: Their internal approval process requires clear visibility into the exact API and permission scopes being requested, as different permissions are reviewed and approved by different internal teams (for example, User.Read is managed by the Identity team). From our implementation side, we are using only custom APIs and are not directly calling Microsoft Graph APIs. This information will help us provide a clear response to the customer and support their internal approval process.Cannot drag or move any web part around once placed inside a 'flexible' section
I am working with sharepoint and have been advised to use this 'flexible' section for more freedom with placement on the grid. Once a text web part or any web part is dragged from the toolbox onto this flexible section, it becomes immobile. Neither the 'Move' cursor state nor the 'Move web part' handle on said web part allows the web part itself to be moved in any way inside this section. Screen captures included below for clarity. This behaviour persists with any web part dragged out of the sharepoint toolbox onto this flexible section.
