A new SharePoint Look and Feel: What’s Changing and Why It Matters
SharePoint is getting a refreshed look and feel designed to make the product feel simpler, clearer, and more focused on your content. We’ve recently introduced a new SharePoint experience, organized around helping you discover knowledge, publish content, and build solutions. Along with that new experience, we’re introducing visual updates across key product surfaces that reduce visual noise, improve readability, and bring more consistency to the interface while preserving the branding investments your organization has already made. We call this work the SharePoint visual refresh: a thoughtful update to the product’s visual language that helps SharePoint feel more modern, approachable, and easier to use. Background Over time, SharePoint’s capabilities have continued to grow, which has given us an opportunity to update the look and feel as well. These updates not only make the SharePoint UI fresh, but it ensures that we are consistent across M365. The SharePoint visual refresh, rolling out to general availability now, is part of a broader collaborative effort across Microsoft 365 to modernize the suite and improve usability with this bold, new visual design, while also responding to customer feedback about visual clutter and the need for clearer focus on content. These updates are grounded in core design principles that prioritize usability, coherence, and a sense of delight in everyday interactions. This bold, new design is part of a larger update across many apps (such as Microsoft 365 Copilot) and platforms that family together to create a cohesive, modern look and feel. Goals The Visual Refresh is guided by several key goals: Deliver a more contemporary, polished look aligned with the broader Microsoft 365 experience to existing and new SharePoint experiences Improve consistency, usability, and accessibility across key SharePoint surfaces, including Sites, Pages, and Document Libraries and the new Discover, Publish, Build destinations. Reduce visual clutter to improve focus on what matters most: your content Create a design system that scales, from simple team sites to complex enterprise scenarios Consistency Across Experiences Once adopted, the visual refresh will strengthen alignment between SharePoint, OneDrive, Teams and the Microsoft 365 shell, reducing visual fragmentation across navigation, pages, and components. By aligning how our UI looks and our theming approaches, we aim to create a more predictable experience for users moving between tools and surfaces, helping avoid visual dissonance and reducing cognitive load across day‑to‑day workflows. What’s being updated Canvas elevation: putting content in the spotlight One of the most noticeable changes is the elevation of the SharePoint site canvas. By adding a subtle shadow, refined spacing, and a light gray shade to backgrounds, the refreshed design helps your content stand out, making it easier to scan, read, and interact with pages. Importantly, this is not achieved by changing your content. Instead, the improvements come from thoughtful adjustments to padding, layout spacing, and visual framing, ensuring that the emphasis remains on the information you create and manage. This does not effect existing layouts or how sites reflow. Neutral theming for app surfaces We’re also evolving how themes are applied within SharePoint to improve consistency, accessibility, and clarity across experiences by separating the core SharePoint user interface from customer content. Updated neutral theming of app surfaces provides a more stable visual foundation and establishes a unified set of navigational UI, where the customer brand remains in an anchor position and is in harmony with the new neutral navigation. This approach allows customer branding to be expressed more clearly without competing with structural UI elements, clarifies the distinction between customer branding and the SharePoint app, reduces visual competition, and improves focus on primary content. ual noise, improving usability. Styling updates Additional updates to typography, spacing, and corner rounding introduce a more cohesive and contemporary visual language across SharePoint surfaces. Updated typography and spacing enhance readability and create more consistent rhythm across pages and components, making information easier to scan and interact with. At the same time, increasing corner radius of the UI makes it feel more approachable, and through a flexible system brings greater consistency to our products, helping related components feel more integrated and visually connected. Together, these refinements simplify the overall interface, reduce unnecessary visual noise, and contribute to a lighter, more modern experience that aligns more closely with the broader Microsoft 365 design ecosystem. What’s Not Changing While the visual refresh introduces meaningful visual improvements, core SharePoint concepts and workflows remain familiar. Your content, structure, and brand are preserved Existing site architecture remains unchanged Day‑to‑day workflows continue to work unchanged There is no impact on existing SPFx extensions or solutions with this change This update focuses on evolution, not reinvention, so users can benefit from improved clarity and modern visuals while familiar work flows and patterns remain the same. Evaluated with Research Across our research studies, participants consistently favored the Visual Refresh due to the cleaner and more contemporary look and improved labeling and structure. A calmer, more modern UI that’s easier to scan. Elevation + neutral theming made the page feel cleaner and it is easier to focus on the content. Clearer actions in the command bar. Stronger affordances (like button outlines) make common tasks - edit, undo, save, share - more obvious and easier complete workflows. Less guesswork when navigating. Icons and labelling in the app bar reduced friction and participants spent less time hovering and interpreting icons, especially those less familiar with SharePoint. Overall, the Visual Refresh provides users with a new look they prefer without slowing down their workflow. Looking Ahead The SharePoint Visual Refresh is part of an ongoing journey. We’ll continue refining the experience, learning from customer feedback provided directly in-product, and shipping improvements incrementally, so SharePoint keeps getting better without disrupting how people work. Familiar workflows will remain in place, now enhanced by improved clarity, consistency, and a more modern feel. We welcome all feedback! See this post for more information about SharePoint’s exciting next chapter.SharePoint Showcase: From Chaos to AI-Ready with the SharePoint Admin Agent
By: Sesha Mani and Sophia Peng The way governance gets done continues to evolve. Across organizations, agents are no longer a sidebar conversation; they are showing up in everyday work, reasoning over content, and stretching how IT thinks about permissions, lifecycle, and recovery. At the Microsoft 365 Community Conference, nearly every demo this year landed on the same grounding question from CISOs and admins alike: "What will it reason over, and how do we stay in control?" That question is exactly what the SharePoint Admin Agent was built to answer. In this month's SharePoint Showcase, we're spotlighting Microsoft's first-party AI assistant for managing your digital estate, along with the six-step Content Governance Journey it powers, designed to take a tenant from chaos to AI-ready through a practical governance journey. Meet the SharePoint Admin Agent As the content backbone of Microsoft 365, powering Teams, OneDrive, Loop, Copilot, Copilot Cowork, and a growing ecosystem of agents, SharePoint sits at the center of content governance. Permissions, lifecycle, resilience, and relevance now span users, apps, and AI agents. Managing that surface with portals and PowerShell alone doesn't scale. The SharePoint Admin Agent brings these capabilities together in one simple conversational experience. Admins can ask questions in natural language, gain actionable insights, and take meaningful action without switching portals or writing scripts. Behind the scenes, it's powered by SharePoint Advanced Management (SAM), the foundation for Copilot-native governance, and aligned to the 3Rs framework: Readiness, Relevance, and Resiliency. Because the SharePoint Admin Agent is a declarative agent, you aren't locked into a single surface. You can summon it from the SharePoint admin center, the Microsoft 365 admin center, Microsoft Teams, or directly inside chat, all gated by role-based access so only the right people can see admin-level insights and take admin-level actions. The Content Governance Journey: a practical path to AI-readiness We've mapped governance into a practical, six-step path that helps move a tenant from "I don't know where to start" to AI-readiness: Assess, Structure, Lifecycle, Oversharing, Access, and Resiliency. The agent rides along through every step, surfacing insights, recommending actions, and helping admins execute. 1. Assess content state Status: Generally Available Step one is the easy button. From the Advanced Management page in the SharePoint admin center, a single click kicks off a tenant-wide scan across SharePoint sites OneDrive’s, and tenant settings, with no manual data pulls or cross-referencing reports. The assessment returns a prioritized map of your content risks across Site Lifecycle, Oversharing, and Storage, with recommended next steps for each issue. From there, you can ask the agent to go deeper, for example: “Which sites were last accessed by external users?” or “What policy should I create next?” The agent reasons over your tenant signals and recommends actions you can take in place. 2. Control content structure with Catalog Management Status: Built-in grouping: Generally Available · Custom catalogs: Public Preview Many admins find it hard to answer questions like “which sites belong to Finance, and is Finance oversharing more than Sales?” Catalog Management makes that kind of grouping straightforward. Out of the box, your sites are grouped by region, department, and user type using built-in Microsoft 365 metadata, so you can target policies, reports, access reviews, and Copilot rollout with precision, department by department or region by region. And because organizations are unique, custom catalog creation is rolling out now: build site groups by direct CSV upload, by custom site properties, or by Entra ID extension attributes, for example, an "Executive Leadership" group that's excluded from certain lifecycle notifications. This structure gives the system a stronger foundation for more precise insights and recommendations, and it sets the stage for deeper anomaly detection over time. Storage runways, growth trends, and ranked cleanup opportunities all become more precise the moment you give the agent the coordinates of your organization. 3. Control content lifecycle Status: Generally Available Insights without ongoing automation drift back into chaos. Lifecycle skill turns inactive site management into an always-on system: a five-minute wizard lets you scope a policy (start with North America, or Finance, or just executive sites), set inactivity thresholds, choose who gets notified, and customize the message that lands in site owners' inboxes. Run the policy in simulation mode to preview which sites would be flagged before any notifications go out, then flip to active to let it run automatically every month. Ask the agent "Identify sites with low activity owned by Sales and Marketing" and it returns a ranked table in seconds, with recommendations like "Archive these top 10 sites to free up 5 TB," and a one-step path to create the policy that prevents the same buildup next quarter. 4. Control content oversharing Status: SAM Admin role: Generally Available · EEEU at file/folder: Private Preview Oversharing is one of the first questions organizations want to answer as they prepare content for Copilot. Most enterprise oversharing traces back to five common causes: site privacy set to public, default sharing set to "Everyone," broken permission inheritance, the "Everyone Except External Users" (EEEU) group, and content without sensitivity labels. To make those root causes visible at scale, Data Access Governance (DAG) reports give you a tenant-wide permission view, supporting up to one million sites, with insights into root causes and built-in mitigation actions. New in this wave: file-level reporting, starting with content shared via Everyone groups. Because file-level visibility is sensitive (a report can reveal what an executive is working on), we're introducing a new SharePoint Advanced Management Admin role, the SAM Admin, that grants the right people the right view without expanding broader tenant rights. These reports are available in SAM today, while file-level integration with the agent is still to come. In the meantime, the agent can help admins identify overshared sites and answer broader governance questions, while the new reports provide deeper file-level visibility where needed. 5. Control content access Status: Generally Available Site Access Reviews help you delegate access reviews to the people closest to the content, site owners, while you maintain tenant-level visibility. The agent can help admins identify where reviews are needed and guide next steps. Site owners get a clear, branded email and a focused view that shows only the files and folders presenting an oversharing risk, not the entire site. Pair this with Restricted Access Control (RAC) and Restricted Content Discovery (RCD), both honored by Copilot and both delegable to site admins, to keep sensitive content out of AI reasoning until access is right. 6. Plan for resiliency Status: Microsoft Baseline Security Mode GA · Microsoft 365 Backup GA - Multi-Geo Skill: Private Preview Resiliency is the part of the journey that's easy to skip, and the part that matters most when something goes wrong. The agent is already connected to more than 60 tenant settings spanning sharing, storage, and permissions, so you can ask, "Is Microsoft Baseline Security Mode enabled in my tenant?" or "Where can I optimize sharing?" without digging through admin centers. If recovery is needed, the agent helps you locate restore points across SharePoint and OneDrive from your Microsoft 365 Backup, and because recovery is high-stakes, the agent guides you step by step rather than acting on its own. Sign-up for Recovery Skill Private Preview. New this month: the Multi-Geo Skill (Private Preview), starting with move-status tracking. Ask the agent about the status of user or content moves at the geo or user level, with no more hunting through reports for an update. More Multi-Geo capabilities, including initiating moves, are on the roadmap. Interested? Sign-up for Private Preview. Designed with admins in the loop One of the most important design principles behind the SharePoint Admin Agent is what it won't do. Ask it to delete overshared sites and it will say no. The agent is built to analyze, recommend, and take safe actions, but destructive operations like deleting content or removing sites stay in the admin's hands, with full context. By design, you can stay in control with the agent. That's also why the new SAM Admin role exists: file-level insight is powerful, and the people who use it should be the ones who own it. The combination of conversational reasoning, a layered policy framework (RAC, RCD, inactive site policy, catalog management, and more), and clear role boundaries gives admins a governance posture that matches the pace of agent adoption: discover, decide, and act, without leaving the admin center. What's next The journey doesn't stop here. In the second half of 2026, expect deeper anomaly detection and notifications in the Storage skill, cross-skill queries that chain insights across permissions, lifecycle, and storage, the ability to control the agent's tone and temperament, and voice-driven tasks. A new Assess Progress capability will let admins track tenant readiness over time, and the Multi-Geo skill is set to expand from status tracking into initiating moves. Site owners will get their own governance hub, and we'll continue extending agent governance, including agent access insights, so the agentic estate stays as well-governed as the content beneath it. Governance is the grounding question, and the strategic enabler The real unlock is control. Instead of treating Copilot rollout as a tenant-wide switch, admins can roll out department by department or region by region. Take Finance as an example: scope inactive-site and ownership policies to that catalog, run the DAG permission report for the same set of sites, initiate Site Access Reviews with site owners, apply Restricted Content Discovery where labels or access aren't yet in place, and then enable Copilot for Finance with confidence. Repeat for the next group. The SharePoint Admin Agent, together with the broader SAM portfolio, is how we’re meeting admins where they are: managing a rapidly expanding digital estate with conversational tools that make readiness, relevance, and resiliency something you can act on in real time, not just plan for. Open the SharePoint admin center, start the assessment, and let the agent show you how quickly focused governance can drive progress. Learn more Microsoft 365 Copilot readiness and resiliency with SharePoint and M365 Backup/Archive Introducing SharePoint Admin Agent: Governing and securing SharePoint in the agentic era AI Security & Admin Innovation in Microsoft 365 — Microsoft 365 Community Conference demos SharePoint Advanced Management (SAM) overview Microsoft 365 Backup Stay tuned every month for the SharePoint Showcase, where we share updates, best practices, and real-world examples of how SharePoint helps teams move faster, work smarter, and stay in control as AI reshapes work.SharePoint Showcase: Automation updates for smarter workflows & business processes
The way work gets done continues to evolve. Across organizations, everyday tasks are moving beyond manual handoffs toward intelligent, connected workflows where AI helps coordinate activity and people focus on outcomes.Proven intranet framework - Involv Intranet - SharePoint Partner Showcase
We’re excited to share a new episode in our partner showcase series focused on SharePoint in Microsoft 365. In this episode, we spotlight Involv Intranet and how it brings a modern intranet experience to life using the SharePoint Framework (SPFx).Microsoft named a Leader in the 2026 Gartner® Magic Quadrant™ for Document Management
AI is raising the bar for document management. It’s no longer enough to store and share files— content needs to be governed, structured, and connected to the way teams actually work so AI can reason over it responsibly and help people move from information to action. That’s why we’re excited to share that Microsoft has been named a Leader in the 2026 Gartner® Magic Quadrant™ for Document Management, positioned highest for Ability to Execute. We believe this recognition reflects the investments we’ve made in making SharePoint and OneDrive the unified knowledge platform at the heart of Microsoft 365, keeping content trusted and compliant, while making it more discoverable, more actionable, and more valuable as AI adoption accelerates. In our view, this recognition is also a reflection of the customers and partners who build with us. Every day, users create 2 million new SharePoint sites, add 2 billion files, and run 3 billion automated workflows on SharePoint content each week, a scale that reflects how deeply document management is embedded in daily work. We’re excited to keep building what’s next with you. Grounding Copilot in governed content SharePoint and OneDrive serve as the trusted content layer for Microsoft 365 Copilot, giving AI a single, governed foundation to reason over. Over the past year we’ve deepened that connection across sites, files, and even encrypted content. Reasoning over sites: Copilot reasons across SharePoint sites and libraries, understanding pages, files, and metadata together to answer questions with full site context and governance. Reasoning over files (including encrypted content): Copilot can reason over individual SharePoint files — including image-level understanding in PowerPoint — and it can do so even when content is encrypted, while honoring permissions, sensitivity labels, and security policies. Connect Copilot Studio and Foundry to SharePoint: Use SharePoint and OneDrive as a trusted knowledge source for agents built in Copilot Studio and Foundry, so they can retrieve grounded answers from governed content while respecting the same permissions and compliance controls. AI-powered document insights: Every SharePoint site has an agent that can answer questions about site and library contents. Users can do scoped Q&A over one or many files, summarize, compare, and generate FAQs in one click, or listen to an Audio Overview of a file on the go. AI-assisted work in SharePoint AI in SharePoint is available now in public preview, so you can go beyond answering questions to getting real content work done right where your files live. Turn ideas into execution: Describe the outcome you want and SharePoint proposes a structured plan — spanning sites, pages, libraries, lists, and starter content — so you can review and iterate before anything is created. With a single prompt, you can also kick off multi-step content work across SharePoint assets, staying in control to review, adjust, or interrupt as SharePoint executes. Teach AI how your team works: Capture shared skills and context at the site level so one person can encode standards and everyone benefits. Skills help ensure consistent outputs, applying the same rules regardless of who asks or when. From content chaos to Copilot ready: SharePoint keeps content structured, current, and governed with automated metadata tagging and proactive site health monitoring, so Copilot and agent experiences across Microsoft 365 are more relevant and reliable. A modern, intuitive experience We continue to invest in the fundamentals — fresh, clean, consumer-grade experiences that make content easier to find, author, and act on. New SharePoint experience (rolling out now): A visual refresh and simpler navigation oriented around three core jobs: discovering what’s new, publishing content, and building solutions. Includes new front doors like Discover, Publish, and Build plus a new app bar that makes it faster to move across SharePoint and get back to the content you need. Refreshed document libraries: A modernized UX with built-in AI actions and forms for file intake, bringing insights, actions, and collection into the library experience. Page authoring and news publication: Best-in-class web authoring with flex sections, editorial cards, design ideas, motion, fine-grained image controls, and hero carousels. Viva Connections dashboards are now available on all SharePoint sites, with a new news feed that’s both user-personalized and tenant-programmable. Strengthened governance and trust Scaling AI on content only works if the content layer is governed and secure. This past year we delivered significant advances across governance, lifecycle, and data protection. Copilot-ready content governance: SharePoint Advanced Management (SAM) delivers permission state reports to detect overshared sites and content, and Restricted Content Discovery lets admins exclude sites that aren’t ready for Copilot. Content lifecycle management: SAM’s Inactive Sites Policy and Ownership Policy identify stale or unmanaged sites and drive remediation at scale. Unified data protection with Microsoft Purview: Dynamic watermarking and broader label support extend protection across content types. Records management in Purview: Multi-stage disposition through retention labels (up to five stages) enables multiphase review, relabeling, extension, and defensible deletion across Microsoft 365. Content management and industry solutions at scale As content management needs grow, customers want a single solution that blends secure collaboration with records, compliance, and line-of-business content, built for how specific industries and roles operate. SharePoint and OneDrive provide a flexible, governed foundation for regulated and high-volume content processes. Governance by default: Metadata, retention, sensitivity labels, and permissions stay with content, supporting audit-ready control for regulated industries like financial services, healthcare, and the public sector. Role-based experiences: Build repeatable journeys for HR, legal, and operations, from onboarding and case files to contract review, approvals, and publishing. Secure internal and external collaboration: Enable controlled sharing for customer onboarding, vendor management, and partner workflows while maintaining policy enforcement and admin visibility. AI-ready content: Keep information organized and trusted so Copilot and agents can deliver more relevant, permission-aware answers and next actions, especially for high-stakes roles working with sensitive content. Connected with Microsoft 365 apps: Enter and update SharePoint metadata directly from Word; request and sign documents with eSignature from Word and PDFs in SharePoint; use AI-powered document assembly to generate compliant Word documents from approved templates; and rely on a single “hero link” per file that controls all access — no more juggling multiple sharing links. Learn more about SharePoint, OneDrive, and Microsoft 365 Copilot We remain committed to making content governed, intelligent, and AI-ready — so every document in your organization can become knowledge that moves work forward. Start using Microsoft 365 Copilot today. Visit Microsoft365.com/copilot or download the Microsoft 365 Copilot app. Learn about Microsoft SharePoint: https://www.microsoft.com/en-us/microsoft-365/sharepoint/ Learn about SharePoint’s latest AI capabilities: https://aka.ms/SharePointAI Read more about 2026 Gartner® Magic Quadrant™ for Document Management: https://aka.ms/2026GartnerDocMgmtMQReport Gartner, Magic Quadrant for Document Management, Tim Nelms, Jed Cawthorne, Rachel O’Farrel, Marko Sillanpaa, Stephen Emmott, April 28, 2026. Gartner does not endorse any vendor, product or service depicted in its research publications and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s Research & Advisory organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. Gartner and Magic Quadrant are trademarks of Gartner, Inc., and/or its affiliates. *This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document. The Gartner document is available upon request here.SharePoint Showcase: AI-Forward Content Creation & Curation for the Modern Intranet
More than 2,700 Microsoft 365 customers joined us at the Microsoft 365 Community Conference in Orlando to learn what’s new across Microsoft 365. In one of our sessions, AI‑Forward Content Creation & Curation for the Modern Intranet, we shared how SharePoint is evolving from a place where employees find information, to a platform that helps teams create and keep it current. New AI capabilities now in public preview can generate and edit pages from natural language, helping you move from an idea to structured, publish-ready content faster. Because SharePoint content helps ground Microsoft 365 Copilot and agents, quality and consistency matter. Below, we’ll walk through the AI features across two areas: creation (drafting and visual storytelling) and curation (keeping your intranet accurate, relevant, and trustworthy over time). AI in SharePoint: An overview - Microsoft Support Create and edit pages with AI First up: creating and refining pages directly in SharePoint. You can engage with SharePoint’s AI capabilities from multiple entry points: select the floating action button in the lower right corner of a site, start from the template gallery, create new pages directly from a site, or navigate to the Publish tab to update recently created pages. Once in Edit mode, AI becomes your coauthor—you can use chat to make page edits like adding, moving, updating, and formatting your content for you. Describe what the page should include, and SharePoint can generate a structured first draft. This experience is intentionally iterative: you can switch back and forth between traditional page building (choosing layouts, adding web parts, and fine-tuning design) and AI-assisted authoring (drafting, rewriting, summarizing, or restructuring) until the page looks and reads exactly the way you want. Visual storytelling with charts Communicating clearly often means communicating visually. With AI‑generated charts in SharePoint, authors can describe what they need in plain language and add rich, interactive charts directly to a page. Charts can be grounded in existing documents and refined through multi‑turn interaction, helping teams turn complex information into content that’s easier to understand and act on, without requiring design expertise. Improve your site Creation is only half the story. AI in SharePoint goes further—delivering intelligent, automated content curation that helps site owners continuously maintain intranet quality at scale with minimal manual effort. Embedded directly into the SharePoint experience, “Improve your site” leverages user behavior, search insights, and page analytics to surface targeted, action‑oriented recommendations—with one‑click actions, bulk updates, and the ability to learn from user decisions over time. Capabilities include: Retiring low‑activity or outdated pages (individually or in bulk) to reduce clutter and improve content relevance and search quality Identifying content gaps based on employee search intent and unresolved queries, with AI‑assisted content creation to fill them Fixing broken links and navigation issues to remove friction and improve user experience Enhancing content quality through recommendations to update, rewrite, or restructure pages for clarity, engagement, and accessibility Improving site discoverability with suggestions for keywords, metadata, navigation, and featured content (e.g., search pinning and best bets) With these insights available on demand, SharePoint helps ensure the content Copilot and agents reason over remains up to date, relevant, and aligned with how employees actually search and work—without introducing additional governance processes or tools. Improve your SharePoint site with AI in SharePoint - Microsoft Support Content Readiness Is the Foundation for Better AI Outcomes AI capabilities in SharePoint will continue to advance, but content quality, structure, freshness, and governance remain the foundation of effective AI experiences. By making it easier to both create and curate content, SharePoint helps organizations strengthen content trust today while enriching AI experiences and Work IQ across Microsoft 365. The result is higher quality answers, better decision making, and greater productivity, for both people and the AI systems that rely on SharePoint content. Learn More Content creation with AI in SharePointAI Skills Are Now in Public Preview: Teaching AI in SharePoint What to Know and How to Act
In March, we shared our vision for AI in SharePoint: We’re transforming how teams build solutions, publish content, and organize information using AI. With AI in SharePoint, you start with intent, describe it in natural language, and move directly to working solutions that reflect how your business actually operates. It is a multi‑turn, collaborative experience that spans site, page, list, and library creation, configuration, and consumption. Thousands of organizations have joined the public preview, and we are excited to co-develop with our customers as they use AI to transform every step of the content lifecycle. During this preview, customers have shared a clear feedback theme with us: They need AI in SharePoint to be even more aware of how their organizations operate – the norms, processes, and content preferences that are essential for how work gets done. Today at the Microsoft 365 Community Conference, we’re announcing how we are addressing this customer feedback. Now you can teach AI in SharePoint about: What to Know: Ask AI in SharePoint to remember something, and it will use a context file in the site to remember the norms and procedures for that site. How to Act: Ask AI in SharePoint to store a repeatable process and it will create a skill that can be reused by team members. What to Produce: Ask AI in SharePoint to create content and it will generate Word, PowerPoint, or Excel files and can also generate custom reports & dashboards aligned to the content preferences of your organization. These capabilities roll out over the next couple of weeks for all opted-in public preview tenants and sites. Teaching AI in SharePoint what to know about a site Now, you can give SharePoint context it can remember across future sessions. Simply prompt it in chat to remember a shared rule or preference such as: "Remember that our team color is purple” or “avoid the use of aspirational language or marketing jargon.” SharePoint saves context for preferences and rules, then applies it across the team SharePoint saves that context at the site level, allowing it to operate with that information in mind for anyone who visits the site. When another team member uses SharePoint’s AI capabilities, such as generating content, it applies that shared context automatically, for instance by prioritizing purple in the color palette. SharePoint’s ability to remember site context is rolling out over the next two weeks –to all AI in SharePoint public preview tenants. Learn more on how to get started. Teaching AI in SharePoint how to act Skills go beyond single pieces of context and enable you to define multi-step, repeatable shortcuts that reflect the processes of your team. They enable you to carry out work in the way your team expects. For example: Generating quarterly reports from business data: A finance team can create skills to generate a quarterly report from data stored in the site. Drafting proposals using past content: A sales team can create skills that define the structure of proposals and how it should be assembled from past proposals and product documentation. Sales team members can then generate the proposal as a Word document. Creating a project tracker list based on team standards: A project team can create a skill to define how a project tracker should be organized, including required columns, column types, and allowed values for fields. Team members can then generate a list that follows those standards automatically. Organizing content based on information architecture: A content management team can create a skill to apply corporate taxonomy when assigning metadata, renaming files, or organizing content into the appropriate structure. To create skills for SharePoint, you just prompt it in chat to define a specialized capability. Create skills for detailed, multi-step tasks to get repeatable outcomes Anyone working on the site can invoke the site’s skills, so outputs are repeatable across the whole team. You can learn more about generating skills in this detailed help article. Skills are now available to all AI in SharePoint public preview tenants. No additional setup is required. Learn more on how to get started. What to produce: Generating content aligned to your preferences Most real content workflows don’t end with a chat session – they end when the deliverable is produced. Now, new content generation tools enable AI in SharePoint to complete content workflows. You can prompt SharePoint directly to generate files – Word, Excel, PowerPoint – as well as structured artifacts — reports, visualizations, interactive summaries — without any code. Ask SharePoint to generate a quarterly report, turn results into a press release, or draft a proposal based on past content, and it produces a live, interactive output you can act on without leaving SharePoint. Teammates can leverage skills others have previously saved to the site and build structured, interactive artifacts, like reports And because you can save the creation of that output as a skill, you get consistency over time. Ask SharePoint to generate your weekly report once, save that process as a skill, and every time it produces the same structured output the same way that your whole team can rely on. Ask SharePoint to create documents from files saved on your site This is what context, skills, and content generation produce together: AI in SharePoint that applies your organization's standards consistently and generates useful outputs on demand. This foundation of trusted, well‑structured content also helps power better responses from Copilot and agents across Microsoft 365, enabling more effective end‑to‑end workflows through Work IQ. AI-driven content generation starts rolling out to public preview in late April through May. How it works: Using open markdown files This approach to shared context, skills, and content generation reflects an emerging industry pattern for AI systems: separating what AI needs to know from how it should act and what it needs to produce and applying it all consistently across workflows. Context and skills are saved as plain-text Markdown (.md) files in the all-new Agent Assets library in the site, so they are versioned, governed, and editable by the right people on the team. SharePoint and OneDrive now support native viewing and editing of Markdown files directly in document libraries, allowing teams to open, update, and refine these shared capabilities in the browser without relying on developer tools. SharePoint and OneDrive’s native markdown file editor Updates to context and skills can happen naturally through the chat experience as you work. Just prompt SharePoint to make a change, and it applies that update directly behind the scenes. While it’s never required for users to visit the markdown files directly, they are there as a simple way for anyone on the team to see the know-how that might otherwise live in one person’s head. Now, the whole team can share, review, and improve it over time. Become an AI in SharePoint champion Ever since SharePoint’s early days, people have been a hero to their coworkers by configuring SharePoint to best fit their team’s business needs. Today’s announcements are the next generation of this heritage – and it’s never been easier to become a SharePoint champion for your team. AI in SharePoint is available now in opt‑in preview for users with a Microsoft 365 Copilot license. Try the preview today: https://aka.ms/SPAIoptin Join us for more AI in SharePoint deep dives this week at the Microsoft 365 Community Conference in Orlando: Meet AI in SharePoint (2:45-3:30 pm ET on Tuesday, April 21) AI in SharePoint: From Content Chaos to Clarity and Impact. Get Copilot Ready! (11:15 am - noon ET on Wednesday, April 22) Using SharePoint AI to Solve Business Processes (1:30-2:15 pm ET on Wednesday, April 22) Microsoft Lists – Organize, Automate, and Act with AI (9-9:45 am ET on Thursday, April 23) SharePoint: AI-Forward Content Creation & Curation for the Modern Intranet (10-10:45 am ET on Thursday, April 23) Learn more about skills as part of AI in SharePoint Opt-in to the AI in SharePoint public preview Learn more about skills in SharePoint Watch how skills can be put into actionBoard and executive meeting management - Pervasent - SharePoint Partner Showcase
We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this post, we focus on Pervasent which is providing executive and board meeting targeted solution to plan, manage and distribute the covered content. Content management and planning features in this solution are built with SharePoint Framework (SPFx).Building a modern digital workplace on Microsoft 365 - WebVine - SharePoint Partner Showcase
We are excited to share a new episode on our partner showcase series focused on SharePoint in Microsoft 365. In this post, we focus on WebVine which is providing intranet accelerator solution with streamlined document management capabilities with user interface implemented using SharePoint Framework (SPFx).
