SharePoint security broken between Microsoft 365 group and SharePoint group
Hi, Users are giving Member privilege through Teams, which gave them Member privilege in the Member SharePoint group. All good for 99% of the company. PROBLEM : I have 4 users without access to the SharePoint by this method. Security is not broken between Microsoft 365 Group and SharePoint group and is working fine for everybody else. Strangely, I saw that these 4 users are members of more than 1500+ Microsoft 365 Group, since they have been in the business for a long time and touch many projects here). I heard the limit is 7000 but they still have problem. Using the "Check permission", I got "None" for these people, but "Edit - Given through the XYZ Member group" for every other people in the Microsoft 365 Group. Any advice ? Thanks ! PatriccoteFeedback : building the foundations for AI adoption with AI itself
I would like to share some feedback on the recent SharePoint Copilot improvements. As a consultant, trainer, and Microsoft MVP working daily with Microsoft 365 Copilot customers, I am genuinely impressed by the direction SharePoint is taking. For years, we have told customers that successful AI adoption requires strong information architecture, metadata, governance, content organization, and naming conventions. What I find particularly interesting today is that SharePoint Copilot is starting to help organizations build these foundations instead of simply depending on them. Features that assist with site creation, page creation, content organization, metadata generation, metadata enrichment, and automation significantly reduce the effort required to establish a well-structured SharePoint environment. This is a meaningful shift. AI is no longer only consuming well-organized knowledge. It is increasingly helping users create and maintain that organization. From my perspective, this may become one of the most important accelerators for Microsoft 365 Copilot adoption because many organizations struggle more with content structure than with AI itself.
Posting news article not sending notification to Teams activity feed
Hello I am trying to troubleshoot why when posting a news article it is not coming up in people's Teams activity feed. We have a hub of sites branded as the intranet but they are not news organisation sites. When news posts are published from any site in this hub, people are receiving notifications of news posts in their Teams activity feed. Eg. 'Joe Blogs published news'. On a stand alone communication site, I publish a news post, for the members of that site they do not receive the notification in their Teams activity feed. Some facts We are not using Viva Connections - so there is no home site (no Viva license yet) No sites are news organisation sites Internet sites are not necessarily followed (most people do not follow) so this has no bearing on receiving notification in Teams Notification settings in Teams are not disabled for test users What other steps can I take to investigate why this site not connected to the internet hub is not pushing notifications? It is one example of a site, there are many that do not push notifications as well. Thank you.
Storing and organizing performance review data - SharePoint lists or something else?
My team has been asked to move our performance review records from a legacy HR system into something within M365. Someone suggested SharePoint lists but I'm worried about permissions (employees shouldnt see each others reviews), workflow complexity, and whether it'll scale. We have about 400 employees. Is SharePoint the right tool for this or should I be looking at something purpose-built that integrates with our M365 environment?
Private drafts stay private even after publishing
If one of our authors makes a private draft and sends it for approval for publishing, it remains private even after approving. The only workaround I can find is to create a new page from scratch, copy the content across and delete the private draft. Surely this isn't how it's meant to work? Am I doing something wrong or is something broken? We are using https://support.microsoft.com/en-gb/office/approval-flow-for-modern-pages-a8b2e689-d4a1-4639-8028-333c0ece30d9.
🚀 Prompt Tuesday | Write Prompts Like a Pro
🚀 Prompt Tuesday | PT-001 | Create Professional Meeting Minutes with Microsoft Copilot Have you ever asked AI: "Summarize this meeting." The result is often too generic. Instead, assign the AI a role and define exactly what you need. ❌ Basic Prompt Summarize this meeting. ✅ Better Prompt You are an Executive Assistant responsible for documenting meetings. Review the meeting transcript below and generate professional meeting minutes. Include: • Meeting objective • Key discussion points • Decisions made • Action items • Owner for each action item • Due dates (if mentioned) • Risks or blockers • Open questions • Executive summary (5 bullet points) Format the output using clear headings and tables where appropriate. Meeting Transcript: <Paste transcript here> 💡 Why This Prompt Works This prompt gives the AI: Role → Executive Assistant Task → Generate structured meeting minutes Output Format → Headings and tables Expected Sections → Decisions, actions, risks, and summaries The result is a document that's ready to share with your team, with minimal editing. 🤖 Microsoft Copilot Tip If you're using Microsoft 365 Copilot in Teams or Word, don't stop at "Summarize this meeting." Try prompts like: Summarize this meeting for senior leadership. Highlight strategic decisions, unresolved issues, assigned action items, and any risks that require executive attention. Present the output in a concise table followed by a one-paragraph executive summary. Adding the intended audience helps Copilot tailor the response appropriately. 💬 Discussion Question What's the one prompt you use most often with Microsoft Copilot or another AI assistant? Share it in the comments—you might inspire someone else's next productivity
Dynamic Mandatory Fields
In a SharePoint library, I have folders which are = a. Admin b. Events c. Furniture and Moves d. Janitorial and Maintenance e. Parking and Transportation f. Shipping and Receiving g. Supplies and Equipment h. Waste and Recycling I have Meta data across the library whose data type are all choices and are: a. Document Type = Contract, Financial, planning b. Building = Gym, Garage, Heating c. Asset Category = Office, Playground d. Fiscal Year = FY23, FY24, FY25, FY26, FY27 e. Vendor = Maple Leaf, Canadian Tire, Home Depot f. Status = Active, Pending, Not Active g. Retention Label = 3 years, 5 years h. Service Type = Admin, Events, Furniture and Moves, Janitorial and Maintenance, Parking and Transportation, Shipping and Receiving, Supplies and Equipment, Waste and Recycling Service Type and Retention Label are mandatory fields, with the Rule below for all the files in the various folders: IF Folder Name = Admin, then Service Type = Admin and Retention Label = 5 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Events, then Service Type = Events and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year, Building and Vendor IF Folder Name = Furniture and Moves, then Service Type = Furniture and Moves and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Building IF Folder Name = Janitorial and Maintenance, then Service Type = Janitorial and Maintenance and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Parking and Transportation, then Service Type = Parking and Transportation and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Shipping and Receiving, then Service Type = Shipping and Receiving and Retention Label = 3 years; the mandatory fields should be Document Type, Status IF Folder Name = Supplies and Equipment, then Service Type = Supplies and Equipment and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Fiscal Year IF Folder Name = Waste and Recycling, then Service Type = Waste and Recycling and Retention Label = 3 years; the mandatory fields should be Document Type, Status and Vendor I have used Column Default Value Settings for SharePoint to display Auto-Display the Service Type and Retention Label, but I cannot seem to perform the conditional mandatory fields using Validations setting for the other requirements. Please help
