Building Nonprofit Culture with Microsoft Viva Engage: Architecture and Step‑by‑Step Setup
Nonprofits often operate with hybrid teams, part‑time staff, and volunteers spread across multiple locations. Creating a unified culture in this environment is challenging — but Microsoft Viva Engage, part of the Microsoft Viva suite and built on Microsoft 365, provides a secure, social, and integrated platform for connection and knowledge sharing. This guide explains how nonprofits can use Viva Engage to strengthen culture, improve communication, and drive engagement across distributed teams. Viva Engage Architecture (Accurate Technical Overview) 1. Communities Persistent, topic‑ or role‑based spaces for collaboration. Common nonprofit examples: Volunteers Program teams Leadership groups Staff affinity or DEI groups Communities support: Announcements File sharing (via SharePoint) Events (including virtual events in Teams) Moderation and admin controls Learn more: Getting started with Viva Engage Communities in Microsoft Teams - Microsoft Support 2. Storylines Personal, profile‑based feeds where individuals share: Updates Reflections Wins and impact stories Storylines appear in Viva Engage, Outlook, and Teams, increasing visibility across the organization. Learn more: Storylines in Viva Engage | Microsoft Support 3. Campaigns Hashtag‑driven initiatives that bundle posts across communities and storylines. Ideal for: Fundraising drives Awareness campaigns Staff challenges Volunteer appreciation weeks Campaigns include: Goals Featured posts Leaderboards Analytics Learn more: Campaigns in Viva Engage | Microsoft Support 4. Knowledge Sharing Viva Engage includes structured knowledge tools: Answers — crowdsourced Q&A with upvoting and expert validation Topics — AI‑powered tagging and knowledge organization Expertise Discovery — identifies subject‑matter experts across the organization These features help nonprofits capture institutional knowledge and reduce information silos. Learn more: Answers in Viva: Introduction | Microsoft Support Learn more: Use topics in Viva Engage | Microsoft Support 5. Analytics Admins and leaders can access: Community engagement metrics Campaign performance Participation trends Influencer and contributor insights These insights help measure cultural health and communication effectiveness. Learn more: View and manage analytics in Viva Engage | Microsoft Learn How to Set Up Viva Engage for a Nonprofit (Technical How‑To) How to Create a Community (Step by Step): 1. Open Viva Engage In Microsoft Teams, select Viva Engage from the left app bar or Go to the web version: https://engage.cloud.microsoft/ (your tenant URL) 2. Select “Create a Community” In the left navigation pane, choose Communities Click Create a community 3. Name Your Community Choose a clear, descriptive name such as: Volunteer Hub Youth Programs Team Leadership Updates 4. Set Privacy Level You’ll choose between: Public — anyone in the organization can join Private — membership requires approval 5. Add Community Admins Admins can: Manage members Pin posts Post announcements Moderate content You can add multiple admins to share responsibility. Learn more: Getting started with Viva Engage Communities in Microsoft Teams - Microsoft Support Build a Campaign (Step by Step): A community campaign in Viva Engage helps drive engagement around a shared goal using a campaign hashtag. The steps below reflect exactly what Microsoft documents for creating a campaign inside a community. 1. Open Viva Engage Open Viva Engage in Microsoft Teams or the web app. 2. Go to Your Community Navigate to the community where you want to create the campaign. 3. Select “Create a Campaign” On the right side of the community page, find the Campaigns section. Select + Create a campaign. 4. Define the Campaign Hashtag Enter a unique campaign hashtag (e.g., #ImpactWeek). This hashtag becomes the campaign’s name and is used to group all related posts. 5. Add Campaign Details Fill in the required fields: Description — explain the purpose of the campaign Goals — outline what you want to achieve Cover image — upload a visual to represent the campaign Theme color — choose a color to brand the campaign Default publisher — choose the default post type (discussion, question, poll, praise) 6. Add Co‑Organizers (Optional) You can assign additional people to help manage the campaign. 7. Publish the Campaign Save your work. Review the campaign in draft mode. When ready, select Publish to make it visible to the community. 8. Invite Participation Encourage staff, volunteers, and leaders to: Post using the campaign hashtag Share stories, updates, or photos Engage with others’ posts All posts using the hashtag will automatically appear on the campaign page. Learn more: Campaigns in Viva Engage | Microsoft Support Enable Storylines (Step by Step): 1. Open the Microsoft 365 admin center Go to the Microsoft 365 admin center and sign in with an admin account. 2. Go to Viva Engage settings In the left navigation, go to Settings → Org settings. Find and select Viva Engage (or Yammer/Viva Engage depending on your tenant). 3. Enable Storylines In the Viva Engage settings, locate the Storylines option. Make sure Storylines is turned On for your organization. Save your changes. 4. Communicate to staff Let staff know Storylines are available in Viva Engage. Encourage them to share updates, impact stories, and reflections, and to follow colleagues’ storylines. Learn more: Storylines in Viva Engage | Microsoft Support Automate Notifications (Step by Step): You can use Power Automate to trigger actions when new Viva Engage (Yammer) messages are posted. The connector supports triggers such as “When there is a new message in a group” or “When a new message is posted”. Here is the correct step‑by‑step process: 1. Open Power Automate Go to Power Automate (flow.microsoft.com) and sign in with your Microsoft 365 account. 2. Create a new automated flow Select Create → Automated cloud flow. Search for the Yammer connector (used for Viva Engage). Choose a trigger such as: “When there is a new message in a group” or “When a new message is posted” (depending on your scenario and connector availability). This aligns with the triggers listed in the connector documentation. 3. Add an action to send a Teams notification Add a new step. Choose Microsoft Teams. Select an action such as: Post a message in a chat or channel Send a message to a user Configure the message to include details from the Viva Engage post (e.g., message text, author, link). 4. Add an action to log the post in SharePoint Add another step. Choose SharePoint. Select an action such as: Create item (to log each post in a list) Update item (if you maintain a running log) Map fields from the Viva Engage trigger (e.g., message ID, message text, sender, timestamp). 5. Save and test the flow Save the flow. Post a message in the selected Viva Engage community or group. Confirm that Teams receives the notification and SharePoint logs the entry. Learn more: Viva Engage - Connectors | Microsoft Learn Learn more: Explore the Power Automate home page - Power Automate | Microsoft Learn Conclusion For nonprofits working across hybrid teams, volunteers, and multiple locations, Viva Engage offers a simple way to build connection and culture. By setting up communities, launching campaigns, enabling Storylines, and automating key updates, organizations create a digital space where people stay informed, share impact, and feel part of the mission. With these tools in place, Viva Engage becomes a hub for communication, collaboration, and storytelling—helping your nonprofit stay aligned and engaged as it grows.How Microsoft 365 Backup works and how to set it up
Protect your Microsoft 365 data and stay in control with Microsoft 365 Backup — whether managing email, documents, or sites across Exchange, OneDrive, and SharePoint. Define exactly what you want to back up and restore precisely what you need to with speeds reaching 2TB per hour at scale. With flexible policies, dynamic rules, and recovery points up to 365 days back, you can stay resilient and ready. In this introduction, I'll show you how to minimize disruption and keep your organization moving forward even in the event of a disaster with Microsoft 365 Backup. Fine-tune what gets backed up. Back up by user, site, group, or file type — to meet your exact needs. Get started with Microsoft 365 Backup. Restore data in-place or to a new location. Compare versions before committing. Take a look at Microsoft 365 Backup. Restore content from months ago. Use fast weekly snapshots — even when the issue went unnoticed for weeks. Start here with Microsoft 365 Backup. QUICK LINKS: 00:00 — Automate recovery process 00:37 — How to use Microsoft 365 Backup 01:49 — Compare with migration-based solutions 02:30 — How to set it up 03:33 — Exchange policy for email backup 05:00 — View and manage backups 05:24 — Recover from a restore point 07:45 — Restore from OneDrive & SharePoint 08:33 — Bulk restore 09:41 — Wrap up Link References Check out https://aka.ms/M365Backup Additional backup and restore considerations at https://aka.ms/M365BackupNotes Unfamiliar with Microsoft Mechanics? As Microsoft’s official video series for IT, you can watch and share valuable content and demos of current and upcoming tech from the people who build it at Microsoft. Subscribe to our YouTube: https://www.youtube.com/c/MicrosoftMechanicsSeries Talk with other IT Pros, join us on the Microsoft Tech Community: https://techcommunity.microsoft.com/t5/microsoft-mechanics-blog/bg-p/MicrosoftMechanicsBlog Watch or listen from anywhere, subscribe to our podcast: https://microsoftmechanics.libsyn.com/podcast Keep getting this insider knowledge, join us on social: Follow us on Twitter: https://twitter.com/MSFTMechanics Share knowledge on LinkedIn: https://www.linkedin.com/company/microsoft-mechanics/ Enjoy us on Instagram: https://www.instagram.com/msftmechanics/ Loosen up with us on TikTok: https://www.tiktok.com/@msftmechanics Video Transcript: -If something bad happens, like someone accidentally does a bulk file deletion or files are corrupted by a malicious user or ransomware, the first question is, can we recover from our backup? And the second question is, how long until we’re back online? Now to help you automate a targeted recovery process, Microsoft 365 Backup has a self-service solution that helps you scope the data that you want to recover. Your data remains inside your Microsoft 365 trust boundary, providing bulk restore recovery speeds of up to 2 terabytes per hour at scale. -Now, you might be wondering, do I even need to back up Microsoft 365 data? Let’s look at where it makes sense. So, first, if there’s a natural disaster, Microsoft 365 already natively offers high availability and disaster recovery with built-in service resiliency. That said, if you experience a data breach or maybe unexpected data corruption from a processor person on your end, or because of ransomware, your Microsoft support options depend on the workload in Microsoft 365. For example, for SharePoint, if you do nothing additional at all, when you contact Microsoft Support, if the event happened up to 14 days prior, Microsoft will recover OneDrive and SharePoint to a previous state within that timeframe. That said, if you want to get more specific on what gets restored or want to go back further than 14 days to recover your data, this is where the Microsoft 365 Backup service comes in. It’s self-service by design for SharePoint Exchange and OneDrive, giving more targeted control to scope exactly what you need to restore for up to 365 days. We’ll be adding more Microsoft 365 Backup coverage to other Microsoft 365 workloads over time. -Let’s compare this with migration solutions that you may be familiar with. These solutions work by moving your data and transforming it to store it into their service. Then, for recovery, the backup has to be restored back to its original form, then migrated back to your Microsoft 365 tenant, adding significant recovery time. Instead, Microsoft 365 Backup takes incremental snapshots of your data. The data stays in your Microsoft 365 service boundary in its native encrypted form. So, when you need to recover your data, the recovery process is accelerated. Microsoft 365 Backup is a consumption-based service with billing based on the amount of data protected. -Next, let’s walk through the setup steps and controls to manage backups and restore them. Starting with setting up a billing plan, where in advance, you’ll need to have an Azure subscription as well as a defined resource group. So, from the Microsoft 365 admin center under Setup, you’ll activate pay-as-you-go services and select Get started. Here, I’ll choose my Azure subscription and the resource group, and the region. Note that this region here is only used for billing. Your data will remain in the location that it’s currently in. Now, still on this page from the Settings tab, in the Storage location, you’ll choose Backup. Then, turn it on and save to confirm. -Now, with the service running, the rest of the steps will be performed from the Microsoft 365 Backup page in the admin center. So, here, I can configure backup policies to initiate automated backup processes. I have navigated within settings to Microsoft 365 Backup. From there, each workload, SharePoint, Exchange, and OneDrive, can have its own individual policies. So, I’m going to walk through an Exchange policy for email backup, but all three follow similar steps. After hitting Set up policy, the overview page displays policy attributes like the backup frequency. In this case, it’s every 10 minutes. The backup retention up to one year. -Now, the backup frequency does not impact your costs. Here, I can choose the selection method. The options are to upload a CSV file with mailboxes. Now, for SharePoint policies, this would be sites, and for OneDrive, we’d target user accounts. You can also use a dynamic rule, which allows the mailboxes in scope to dynamically update as group membership changes. Or you can define specific filters where you can select up to three distribution lists or security groups, or both. Now, these are the same filters for OneDrive policies. And for SharePoint, you can use filters for site names, URL contains values, or site last modified dates. The final option is then to select mailboxes individually, where you can manually select the mailboxes that you want to back up. In my case, I’ll choose the dynamic rule and use distribution lists, and I’ll select Project Falcon and Northwind Traders. -Now, I just need to review, and from there, I can create the policy. The policy will typically be active within an hour of creation, depending on the size of your group, and you can edit policy attributes at any time. So, now with the policy created, let’s move on to the process of viewing and managing backups. I’m back on the Microsoft 365 Backup page, and now I have active policy set up for each workload. And as mentioned, I can make required edits and changes to these policies from here. For example, you can pause backups or add, or remove sites from the SharePoint policy. -So, at this point, all of our services are running automated backups. Now, let’s assume that something happened to our Exchange mailboxes that were backed up and we want to recover from our restore point. Now, to simulate that, I’m logged in as Adele. I’m deleting email from the last month and even removing those from the Deleted items folder. One thing to note is that a restore from Exchange will only impact items that were modified, hard-deleted, or purged during the recovery window. So, let’s recover those deleted emails. So, I can start that for Exchange by hitting Restore mailboxes. -Now, for the choose selection method option, there is an option to upload a CSV list of mailboxes or select them individually. I’ll choose that one. And then, I’ll search for Adele and there she is. Now, I’ll add her mailbox and hit Next. Then, in content scope, I can select all emails including notes, contacts, calendars, and tasks, or I can choose a specific timeframe as well as apply filters, as you can see here. I’m going to keep the default of all items. Then, I can choose a time before the event happened to restore too. From there, I’ll be presented with available restore points. Email restore points are created every 10 minutes from when the policy’s active for up to 365 days. And I’ll choose this one for April 4th at 8:40 AM. -Then, for the destination of restored items, I have two primary options. I can replace mailbox items with backups, or the current version of the items will be overwritten by the items recovered from the restore point. Or I can create new mailbox items from backups within the user’s mailbox, which will be named Recovered Items, with the year, month, day, and time. I’ll keep replace mailbox items. Note that only effective items as mentioned will be overwritten. Any items received after the restore point or unmodified items will not be reverted and will also not get copied over if you decide to create a new folder. Once I confirm and commit to the file restore, from there, I can track progress from the Restoration tasks tab in the Microsoft 365 Backup page and see how things are going. So, I’m going to fast forward a little in time. And just to prove it, I’m back in Adele’s mailbox, and you can see that all of the emails that I deleted before have returned. That’s Exchange. -And there are also a few differences when restoring from OneDrive and SharePoint worth pointing out. Now, I’ll start with SharePoint. Here, I can upload a CSV file of site addresses or select them individually. I’ll do that. Now, I can select exactly which sites I want. There we go. Then, in Search for backups, you’ll see that things are a little different compared to Exchange. And again, I need to choose a date closest to the restore event, as well as a time of day. And for the previous two weeks, there are standard restore points captured every 10 minutes. And for a small-scale restore where you want to prioritize speed over the exact restore time, the prioritized backup options shown here will be faster and is recommended. These faster restore points are taken roughly every 24 hours. -One other thing to note here, if you’re doing a bulk restore, for example, to thousands of sites, then the fast restore points are not relevant. If you want to restore beyond two weeks, because these are weekly snapshots, if I choose the most recent date, where I know that my content is safe, the tool will automatically select the closest restore point captured prior to my selected time. And these weekly restore points are also fast restore points too. The other options are similar to what I showed in Exchange, where you can use in-place Restore or also create new sites. Note that content restored to a new location will apply and address suffix of R, followed by the restore number in a numeric sequence for each restore, starting with R0, as you can see with this site’s URL. In this case, you can copy restored items manually from the restored location to the prior location as needed, and in-place restore will mean users recent edits made to sites, files, and metadata since the time of the restore point will be lost. You can find additional backup and restore considerations at aka.ms/M365BackupNotes. -As you saw today, Microsoft 365 Backup doesn’t just let you self-manage your backups, it helps you recover faster. To find out more, checkout aka.ms/M365Backup. And keep watching Mechanics for the latest tech updates, subscribe to our channel, and thanks for watching.
From insight to action: how Adobe and Microsoft are helping marketers move faster with AI
Today’s marketing leaders are under pressure to do more than ever—deliver meaningful personalization, accelerate execution, and prove measurable business impact. At the same time, teams are navigating increasing complexity: fragmented data, disconnected tools, and insights that arrive too late to act on. AI can change this—but only when it’s embedded directly into how people already work. That’s why Microsoft and Adobe are deepening our partnership: bringing customer experience intelligence, AI-powered workflows, and enterprise-grade AI directly into Microsoft 365 Copilot—so teams can move from insight to alignment to execution in one continuous workflow. The result is faster decisions, more coordinated execution, and clearer business outcomes—without breaking flow or context. Bringing customer experience intelligence into the flow of work Marketing teams don’t struggle because they lack data. They struggle because insights live in one place, collaboration in another, and execution somewhere else entirely. That disconnect slows teams down and creates unnecessary friction between analysis and action. Together, Adobe and Microsoft are changing that dynamic by connecting Adobe’s customer experience capabilities with Microsoft 365 Copilot and Copilot Cowork—so insight, collaboration, and next-best action can happen where work already happens: in Copilot Chat and in everyday apps like Teams, Word, and PowerPoint. Marketers can ask questions, explore insights, align with teammates, and take action without jumping between tools—turning intelligence into impact at the moment it matters. Adobe Marketing Agent for Microsoft 365 Copilot: now generally available A major milestone in this journey is the general availability of the Adobe Marketing Agent for Microsoft 365 Copilot, now available via Microsoft Commercial Marketplace. The Adobe Marketing Agent brings Adobe customer experience intelligence directly into Copilot, enabling marketing teams to: Accelerate time from insight to decision Move seamlessly from analysis to execution Keep humans firmly in control, with AI supporting—not replacing—decision‑making Importantly, the agent is enterprise-ready by design. IT administrators can deploy and manage the experience through the Microsoft 365 admin center, ensuring security, governance, and compliance at scale. Expanding executive experiences with Copilot Cowork Looking ahead, Adobe skills designed for customer experience orchestration will be accessible in Copilot Cowork—in a future release. This upcoming experience will enable customer experience leaders to engage with customer experience insights in a more direct, conversational way, bringing strategic visibility into the same Copilot environments where decisions are made and actions are coordinated. Built on Azure to scale securely and responsibly The technology foundation of this innovation is Azure. Adobe Experience Platform, Adobe Experience Platform Agent Orchestrator, and Adobe AI Agents are built on Azure and leverage Azure AI models, providing the scalability, security, and reliability enterprises require. By running on Azure, these agentic experiences benefit from Microsoft’s global infrastructure, enterprise‑grade security, and responsible AI commitments—supporting customer trust as organizations scale AI across their business. Designed for interoperability across agent ecosystems Modern enterprises don’t operate in a single ecosystem—and their agents shouldn’t either. Adobe agents are built to interoperate with agents created using Microsoft Azure AI Foundry or Copilot Studio, enabling customers to orchestrate richer, cross‑functional workflows across marketing, sales, service, and operations. This architecture is designed to enable organizations to compose agentic solutions that reflect how work actually happens—across systems, teams, and business processes. Moving from experimentation to execution This partnership reflects a broader shift in how organizations adopt AI—moving from experimentation to embedded, enterprise‑ready execution. By bringing the full power of Adobe Experience Platform together with Microsoft’s AI platform, cloud infrastructure, and Copilot experiences, we’re helping teams move faster with clarity, confidence, and control. This is how AI becomes not just powerful—but practical. Learn more Adobe + Microsoft partnership page Adobe Marketing Agent for Microsoft Copilot page
How to Get Swags From Microsoft
Hi Team, Greetings of the Day, I'm completed the some Microsoft Azure Certifications. But , I'm not apply for the Gifts like T-Shirts..etc from Microsoft. Could anyone please help me in this.. How to apply and get those... please reply me... Warm Regards, Vanamali. vanamalimatha How to AppluEvent Recap - European Collab Summit 2026 - Cologne Germany
From May 5 to 7, 2026, the global Microsoft community came together in Cologne, Germany for the European Collaboration Summit 2026, a gathering of innovators, builders, and leaders shaping the future of work. With over 275 sessions spanning the European Collaboration, AI & Cloud, and BizApps Summits, Microsoft’s presence was both expansive and impactful, bringing together product leaders, engineers, and community voices to explore what’s next across Microsoft 365, Copilot, and AI-powered collaboration. ECS By the Numbers 2,800+ attendees 275+ sessions across three co-located conferences 248 speakers from 29 countries across 5 continents 58 Microsoft speakers, 11 Microsoft Regional Directors, and 106 Microsoft MVPs 51 Microsoft-led breakout sessions 3 Microsoft keynotes A Strong Microsoft Presence Across Every Track Microsoft played a central role at this year’s summit with: 3 keynote sessions 50+ Microsoft sessions across all conference tracks These sessions were delivered by product leaders, our community team, and engineering teams, providing both strategic direction and hands-on guidance for organizations navigating AI transformation. From collaboration to cloud to business applications, Microsoft content was woven throughout the event, ensuring attendees could connect insights across the entire modern work ecosystem. Key Themes: AI, Copilot, and the Era of Intelligent Work Across Microsoft’s sessions and keynotes, several core themes stood out. Copilot and AI Agents Take Center Stage From deep dives into Copilot extensibility to real-world scenarios with AI agents, sessions highlighted how organizations can move from experimentation to scale. Attendees explored how Copilot orchestrates information, integrates across Microsoft 365, and enables entirely new ways of working. Microsoft 365 as the Platform for Modern Work Sessions across Teams, SharePoint, and OneDrive reinforced how the Microsoft 365 ecosystem continues to evolve into a unified platform, connecting communication, content, and workflows with AI built in. From Productivity to Transformation Keynotes from Microsoft leaders focused on how AI is fundamentally reshaping collaboration, content, and knowledge at scale, grounded in real customer scenarios and practical adoption strategies. Microsoft Keynotes: The Evolution of Agents at Microsoft and Everywhere - Marco Casalaina, Vice President of Products, Microsoft Azure AI Marco set the stage for how Microsoft is pushing the boundaries of AI — from foundation models to production-ready AI at scale — and how organizations can harness Azure AI to drive real business outcomes. The Age of the Agent: AI That Works for You - Julie Koesmarno, Principal Group Product Manager, Microsoft Julie explored how the age of the agent is here today — how AI is moving from a tool we use to a teammate we collaborate with — with live demos by Scott Durow. The Future of AI is Already Here - Adam Harmetz, Vice President of PM, Collaborative Apps & Platforms Adam closed out the Microsoft keynote series, walking attendees through the latest in Microsoft 365 Copilot, SharePoint, OneDrive, and the broader collaboration platform — with demos by Dan Holme, Erica Toelle, and Vesa Juvonen. Breakout Sessions: Practical, Technical, and Actionable CollabSummit sessions focused on preparing organizations to fully capitalize on Microsoft 365 Copilot — from technical readiness and adoption frameworks to ROI measurement, governance, and agent extensibility. Sessions dove deep into SharePoint as the knowledge platform for Copilot and agents, OneDrive innovations, Teams as an AI-driven work hub, and the latest Microsoft 365 Copilot capabilities. AI & Cloud Summit sessions gave professionals, entrepreneurs, and businesses a chance to explore opportunities with Azure, Copilot, OpenAI, and Microsoft Foundry — with a clear focus on the impact of cloud adoption and Responsible AI. BizApps Summit sessions spotlighted the Microsoft Power Platform, Power BI, Microsoft Fabric, Dynamics 365, and citizen development — helping attendees understand how low-code/no-code business applications and unified data are accelerating enterprise transformation. Highlights included: Copilot orchestration and extensibility AI-powered collaboration experiences in Teams SharePoint agents and content management innovation Enterprise AI development and automation scenarios These sessions provided both strategic guidance and hands-on techniques, helping attendees turn emerging AI capabilities into real business impact. Microsoft MVPs and Regional Directors 106 MVPs and 11 Regional Directors led sessions, lightning talks, and Innovation Hub experiences — sharing expertise on Copilot Studio, Microsoft 365 Copilot, SharePoint, Power Platform, Azure AI, and more. Their contributions enriched the community experience and reinforced the spirit of shared learning that defines ECS. Expo City: Where Innovation Came to Life At the heart of the event, Expo City brought Microsoft technologies to life through live demos, partner solutions, and hands-on experiences across Copilot, Teams, SharePoint, and Power Platform. At the Microsoft booth, attendees experienced: A central collaboration hub for 1:1 developer conversations and architecture deep dives The Microsoft Foundry Information Tower, showcasing the Agent Factory and production-ready AI at scale The Microsoft Lounge for deeper conversations on building with Microsoft AI A digital engagement screen with live demos and platform walkthroughs A Community-Driven Experience Beyond the sessions, what truly defined the European Collaboration Summit was its community. With thousands of attendees, from IT leaders and developers to MVPs and students, the event fostered meaningful conversations, knowledge-sharing, and lasting connections. From the opening keynote to the closing ceremony, ECS 2026 thrived on the energy of its community. The atmosphere was alive with enthusiasm, collaboration, and genuine camaraderie. Evening gatherings and the attendee party at Wartesaal am Dom — a vibrant mix of fun and networking with great music and local flavors. Community Panel — “So You Want to Run a CollabDays?” presented by Rodrigo Pinto, Thomas Goelles, Paul Hunt, and Thomas Vochten, giving the community a playbook for running successful local events. Women in Tech and Allies Panel — hosted by Heather Cook with Karuana Gatimu, Laura Dark, and community members Isidora Katanic and Michelle Okwudiafor. AI Competition Finals on the FutureMakers Stage — startup finalists pitched AI-focused products live, with the winning team taking home a bronze package for ECS 2027. Citroën Ami Giveaway — one lucky attendee drove away with an actual brand-new Citroën Ami, making the closing ceremony a packed, can’t-miss Thank You A huge thank you to every attendee, speaker, sponsor, and volunteer who helped bring ECS 2026 to life. Your passion, curiosity, and commitment made this year’s event truly exceptional — and a special thanks to Adis Jugo, Mustafa Toroman, Waldek Mastykarz, Garry Trinder, Brett Lonsdale, Margit Jugo, and the outstanding teams of volunteers and sponsors who continue to make this vision a reality. Looking Ahead The European Collaboration Summit 2026 once again proved why it remains a cornerstone event for the Microsoft ecosystem. The journey continues as the team looks towards ECS 2027 in Düsseldorf, Germany — May 18–20, 2027, already shaping another year of world-class sessions, community moments, and opportunities to learn, connect, and grow. As organizations continue to navigate the shift toward AI-powered work, the insights shared across Microsoft’s sessions — from Copilot to Teams to SharePoint — offered a clear takeaway: the future of collaboration is intelligent, connected, and community-driven. Until then — keep exploring, innovating, and collaborating. The future is bright, and together we’re redefining the way the world works. #CollabSummit | #ECS2026 | Come Curious. Leave Inspired.Microsoft 365 Champion community call | April 2026 | PM
Join our next community call on April 28, 2026, to learn more about what's new with People Skills and the Skills agent. Host: Tiffany Lee Guest: Anirudh Bajaj Moderator: Jessie Hwang 📢 NOTE: our community call formats are Teams webinars so you must register at https://aka.ms/M365ChampionCallAM to receive the link to join. The join link will be sent to you in email with your webinar registration confirmation. 🗨️ Each call includes an open Q&A discussion section at the end, where you'll have a chance to ask your questions about Microsoft 365. 👋 Was this forwarded to you? Join the Microsoft 365 Champion program today! Champions combine technical acumen with people skills to drive meaningful change. Our community calls are open to everyone, but only Champion program members have access to the presentation resources (access link is in the initial welcome email and in the monthly newsletters). Join now: https://aka.ms/M365Champions. Note: If you are unable to watch the recording on YouTube, try watching it here.Microsoft 365 Champion community call | April 2026 | AM
Join our next community call on April 28, 2026, to learn more about what's new with People Skills and the Skills agent. Host: Tiffany Lee Guest: Anirudh Bajaj Moderator: Jessie Hwang 📢 NOTE: our community call formats are Teams webinars so you must register at https://aka.ms/M365ChampionCallAM to receive the link to join. The join link will be sent to you in email with your webinar registration confirmation. 🗨️ Each call includes an open Q&A discussion section at the end, where you'll have a chance to ask your questions about Microsoft 365. 👋 Was this forwarded to you? Join the Microsoft 365 Champion program today! Champions combine technical acumen with people skills to drive meaningful change. Our community calls are open to everyone, but only Champion program members have access to the presentation resources (access link is in the initial welcome email and in the monthly newsletters). Join now: https://aka.ms/M365Champions. Note: If you are unable to watch the recording on YouTube, try watching it here.Request to merge multiple Microsoft Learn certification IDs
Hello Microsoft Learn Support Team, I was advised by Pearson VUE and Microsoft Support to contact Microsoft Learn to request merging of my certification profiles. I have paid for the PL-900 exam, but the exam confirmation and status are not visible due to multiple Microsoft Learn IDs. The following Microsoft Learn IDs need to be merged: - ms1100781607 - ms1100998551 - ms1100999029 Kindly help merge these IDs and associate my PL-900 exam correctly. Thank you.Event Guide - Microsoft at TechCon Chicago 2026
Join us in Chicago for TechCon 365! A premier Microsoft 365 and Power Platform training event featuring expert-led keynotes and sessions across Copilot, AI, Teams, Power Platform, Azure, SharePoint, Purview, and more. Whether you’re new to the platform or a seasoned admin, developer, or power user, you’ll find practical learning tailored to your role and goals. Shoutout to incredible event producers, Sharon Toler and David Wilhelm. Thank you for the partnership, your passion for supporting technical skilling and the community. Microsoft is happy to be a sponsor of this fantastic event. Thank you to the additional sponsors who participate. We’re grateful for everyone in this community who brings their energy and expertise, making this conference a can’t-miss highlight on the tech calendar each year. 101 on TechCon 365 in Chicago What: Microsoft 365 & Power Platform Conference Where: Chicago, IL - McCormick Place South When: June 15 to 19, 2026 Presenters: 130+ sessions, 25 workshops, 2 optional days of workshops to deepen your learning throughout the week. Cost: Register by May 29, 2026, and SAVE $200 of a 5-Day Pass! Price: $850 to $2,995 (there’s something for every budget, check ticket options!) Register today! Registration Savings: Use code MSCMTY to take $200 USD off your registration X & LinkedIn: @TechCon365 | TechCon365 Be Part of What’s Next Get ready for what’s next and learn what you can put into action today. With Microsoft MVPs, MCMs, Microsoft Program Managers, Microsoft Engineers, MCTs, and Microsoft Regional Directors all in one place for the week. Choose from over 150 sessions led by the experts who built the tools and solutions you use every day. TechCon 365 is an event designed to fit your experience level and area of interest. Make It Memorable From inspiring community spaces to special events (yes, including exclusive swag), this is more than a conference, it’s a full experience. Take advantage of Chicago flair and dedicated Community Meetups throughout the week to connect, recharge, and share perspectives with peers who are as passionate as you are. Register today | Note: Use the MSCMTY discount code to save $200 USD off registration. Building Connections Building connections at TechCon 365 Chicago is at the heart of the experience, bringing together a dynamic community of professionals passionate about Microsoft 365 and the future of work. Whether you’re engaging in conversations on the Expo floor or connecting during sessions and meetups, every interaction is an opportunity to learn from peers, exchange ideas, and expand your network. From first-time attendees to seasoned experts, TechCon 365 creates a welcoming environment where meaningful relationships are formed, collaborations take shape, and the community grows stronger together . Key Microsoft Sessions and Activities Keynote: Stepping Up to the Plate: Winning Strategies to Empower Your Team A keynote panel with host Heather Cook and panelists, Bryan Wofford, Charles Lakes II, Liam Cleary, Julie Turner, Shannon Lindsay, Mark Kashman (Wednesday 8:30 AM to 9:40 AM Central Time) In this keynote, you will learn that AI isn’t a solo sport. It’s a team game. It takes communication, trust, shared signals, and a commitment to help the entire lineup succeed. So, whether you’re stepping up to the plate, coaching from the dugout, or helping call the game from the front office, remember: the real power comes when we play as one team. Women in Tech Panel Host: Heather Cook. Panelists: Nisaini Rexach, Carrie White and April Delsing (Wednesday, 1:40 PM CT) All individuals, regardless of gender, are invited to join us to celebrate, talk about our progress, and focus on how we can continue to make the Microsoft ecosystem the best in the world for welcoming, mentoring and supporting women. Additionally, we aim to promote allyship and foster inclusiveness within our industry. Microsoft Led Breakout Sessions (Times are in Central Time (CT)) Building Enterprise AI Agents: From Low‑Code Copilot Studio to GitHub Copilot Integration with Minhaj Sahibzada (Wednesday 11:30 AM to 12:40 PM) Backstage event production with Microsoft 365 Copilot with Heather Cook and Bryan Wofford (Wednesday 11:30 AM to 12:40 PM) Secure and Govern AI and Agents with Microsoft & Agent 365 with Craig Jahnke and Sophie Ke (Wednesday 11:30 AM to 12:40 PM) Driving productivity with Power BI and M365 with Lada Hill and Lauren Faber (Wednesday 1:40 PM to 2:50 PM) Engage Everywhere: Communities, Events, and Storylines in Teams, Powered by AI with Steve Nguyen (Wednesday 1:40pm - 2:50 pm) How to Get What You Want: The Art of Prompt Engineering for Copilot with Michelle Gilbert (Wednesday 1:40pm - 2:50 pm) Avoiding the “Go-Live Hangover”: Battle-Tested Best Practices for Contact Center Implementations with Vinoth Balasubramanian (Wednesday 3:30 PM to 4:40 PM) Setup M365 for Education: Copilot. Teams & More with Max Fritz (Wednesday 3:30 PM to 4:40 PM) Beyond Compliance: How Accessibility Improves Productivity in Microsoft 365 with Max Fritz (Thursday 9:00 AM to 10:10 AM) From Hocus Pocus to Focus: Contextualize Your Power BI Data with Stephanie Bruno and Shannon Lindsay (Thursday 9:00 AM to 10:10 AM) Introduction to Vibing with the M365 Tools Frontier Agents and Power Platform with Ralph Rivas and Craig Jahnke (Thursday 9:00 AM to 10:10 AM) Work Smarter with OneDrive: AI-Enhanced Productivity Across Microsoft 365 with Vishal Lodha (Thursday 9:00 AM to 10:10 AM) The Next Generation of Community Storytelling: Powered by AI with Jonathan Jones (Thursday 9:00 AM to 10:10 AM) AI Ready - An Evolutive Approach with Juan Carlos Chipi (Thursday 10:40 AM to 11:50 PM) Accessibility by Design: Building Inclusive Experiences with Microsoft 365 and Copilot with Darryl Rowe and Laurie Allen (Thursday 10:40 AM to 11:50 PM) Engage, Learn, Lead: Maximizing Impact with the Microsoft Tech Community with Josh Leporati (Thursday 12:50 PM to 2:00 PM) The Rise of AI Agents: Designing the Platforms That Power Enterprise AI with Marco Salas Robles and Kevin Leal (Thursday 12:50 PM to 2:00 PM) Voice Bots That Work: Designing AI Conversations Customers Don’t Hang Up On with Vinoth Balasubramanian (Thursday 2:10 PM to 3:20 PM) From Data Chaos to Copilot Confidence: Building a Secure Foundation with Purview & SAM with Bryan Wofford (Thursday 4:00 PM to 5:10 PM) Extending Copilot with Connectors: Powering Intelligent Agents with Your Data with AJ Goldie (Thursday 4:00 PM to 5:10 PM) Why Power BI Copilot Works (and When It Doesn’t) with Sanjay Raut and Dan English (Thursday 4:00 PM to 5:10 PM) Your Copilot Adoption Playbook: Getting Started with Microsoft Adoption Resources with Gina Hoffman and Bryan Wofford (MCAG) (Friday 9:00 AM to10:10 AM) What’s New in the Microsoft 365 Copilot App: Your AI Command Center for Work with Michael Goad (Friday 9:00 AM to 10:10 AM) AI in SharePoint in Action with Bryan Wofford (Friday 10:20 AM to 11:30 AM) Building Smarter Agents: What’s New in Agent Builder and What’s Coming Next with AJ Goldie (Friday 12:30 PM to 1:40 PM) There are over 100 sessions being given by our wonderful community of consultants, business owners, Microsoft MVPs, user group leaders and MGCI Board Members and Regional Directors. Session days and times are subject to change, please see the TechCon Chicago website for the full agenda. Community Activities TechCon 365 Chicago offers a dynamic lineup of activities designed to bring the community together and create memorable, hands-on experiences. The Expo Hall serves as the central hub of energy, where attendees can explore solutions, connect with partners, and discover the latest innovations across Microsoft 365. Interactive spaces like Ask the Experts provide direct access to Microsoft specialists and MVPs for real-time guidance and insights. Networking lunches create a relaxed setting to build meaningful connections. Together, these experiences make TechCon 365 a vibrant, connection-driven environment from start to finish. Microsoft Community Booth The Microsoft Community Booth at TechCon 365 Chicago is a space to connect directly with Microsoft product teams and Microsoft MVPs. Pick up some laptop stickers and giveaway. Learn about community programs and enter to win daily prizes. You’ll find the Microsoft Community Booth in the TechCon 365 Expo Hall We’ll host a meetup and photo for members and those curious about the Microsoft Global Community Initiative (MGCI) on Wednesday June 17 th during lunch, get a place and look for the signs, will be close to the Microsoft Community Booth. Join us in the Microsoft Community Booth for a Microsoft MVP photo on Wednesday, June 17 at 1:30pm at the end of lunch. A Few Tips for attendees Review the agenda and map out your must-see sessions Visit the Expo Floor to meet Microsoft teams and partners Join meetups for fresh connections Share your learnings and follow up after the event to keep the networking alive Stay hydrated and dress for comfort Follow TechCon 365 on LinkedIn and X, and use #TechCon365 for updates and community stories. Stay connected on Microsoft channels Microsoft Community LinkedIn Page: https://aka.ms/MSCommunityLinkedin Microsoft Tech Community: https://aka.ms/JoinMTC MSFT Adoption Twitter: https://aka.ms/MSFTAdoptionTwitter Microsoft Adoption Hub: https://aka.ms/AdoptionHub Microsoft Community Learning YouTube: https://aka.ms/community/learning One-Stop Shop for Community Events: https://www.communitydays.org Mondays at Microsoft News Show: https://aka.ms/MondaysatMicrosoft Secure Your Spot! Truly, I hope you’ll join us. Register today and use code MSCMTY for $200 USD off. This is your moment to learn, connect, and be inspired. Mark your calendar for June 15 to 19, 2026 and come make Chicago part of your tech story. We can’t wait to see you there! WOOTWOOT! Chicago is a busy city in the Summer, and there is lots going on that week. The Cubbies are at home, there are tons of musicals, and the Obama Library is opening. 2026 June: Calendar of Chicago's Events | EventGuide Visit Chicago Events from Tuesday, June 16th - Wednesday, June 17th | Choose Chicago Cheers, Heather CookBuilding a Secure Hybrid Workplace with OneDrive: Architecture, Security, and Best Practices
Hybrid work requires a zero‑trust, identity-driven architecture where users, devices, and data are continuously validated. Microsoft 365 — specifically OneDrive for Business backed by SharePoint Online — provides a distributed content services platform designed for secure collaboration at scale. This blog breaks down the core architecture, data protection mechanisms, and administrative controls that enable secure hybrid collaboration with OneDrive and Microsoft 365. 1. Storage Architecture (SharePoint Embedded Model) OneDrive is not a standalone storage system; it is built on SharePoint Online multi-tenant architecture: Each OneDrive account is a user-specific SharePoint Online personal site OneDrive is provisioned as a personal SharePoint site for each user when first accessed Link: Pre-provision OneDrive for users in your organization - SharePoint in Microsoft 365 | Microsoft Learn} Files are stored within SharePoint document libraries Document libraries provide a central location to store, organize, and collaborate on files, including support for folders and shared access Link: Manage sharing settings for SharePoint and OneDrive in Microsoft 365 - SharePoint in Microsoft 365 | Microsoft Learn Document libraries support permissions, versioning, and collaboration features Users can control access, track changes, and maintain version history directly within document libraries Link: Manage sharing settings for SharePoint and OneDrive in Microsoft 365 - SharePoint in Microsoft 365 | Microsoft Learn Data Protection Mechanisms Encryption at rest using AES-256 across distributed storage Encryption in transit via TLS/HTTPS 👉Data encryption in OneDrive and SharePoint | Microsoft Learn Ransomware Resilience Built-in ransomware detection and recovery capabilities Version history (≥500 versions) enables recovery of previously unencrypted files Recycle bin (93-day retention) allows restoration of deleted files File Restore provides point-in-time rollback of OneDrive content 👉 Ransomware protection in Microsoft 365 2. Sync Engine & Client Architecture The OneDrive sync client (Next Generation Sync Client) provides synchronization between endpoints and Microsoft 365 cloud storage: Core Components Local cache + placeholder system The OneDrive sync client synchronizes files between the device and Microsoft 365, processing uploads and downloads as changes occur Link: How sync works - SharePoint in Microsoft 365 | Microsoft Learn Files On-Demand virtualization layer With Files On‑Demand enabled, files appear as online-only files in File Explorer and are downloaded only when accessed Link: Save disk space with OneDrive Files On-Demand for Windows - Microsoft Support Sync Control Capabilities Admins can enforce: Domain-joined device restrictions Restrict sync to managed or compliant devices Link: Allow syncing only on computers joined to specific domains - SharePoint in Microsoft 365 | Microsoft Learn Known Folder Move Redirect Desktop, Documents, and Pictures to OneDrive Link: Redirect and move Windows known folders to OneDrive - SharePoint in Microsoft 365 | Microsoft Learn Bandwidth throttling policies Control sync throughput and limit upload/download rates Link: Network utilization planning for the OneDrive sync app - SharePoint in Microsoft 365 | Microsoft Learn 3. Identity, Access, and Sharing Model Identity Plane (Microsoft Entra ID) Access to OneDrive is governed through: Microsoft Entra ID authentication Provides identity and access management for Microsoft 365 services Link: Understanding Microsoft Entra ID and OAuth 2.0 in the context of SharePoint Online modern development | Microsoft Learn Modern authentication protocols (OAuth 2.0) Used to authorize access to services and APIs in Microsoft 365 Link: Understanding Microsoft Entra ID and OAuth 2.0 in the context of SharePoint Online modern development | Microsoft Learn Conditional Access policies Enforce access controls such as requiring compliant devices or MFA Link: Enable conditional access support in the OneDrive sync app - SharePoint in Microsoft 365 | Microsoft Learn Technical Best Practices Security Enforce Multi-Factor Authentication Require compliant devices via Conditional Access Apply sensitivity labels for data classification Governance & Compliance Configure sharing restrictions Apply retention and DLP policies via Microsoft Purview Enable audit logging and eDiscovery Performance Optimization Enable Files On-Demand Limit sync scope to required libraries Avoid syncing large or high-change datasets Final Thought OneDrive is a cloud-native content platform built on SharePoint Online, secured through Microsoft Entra ID and governed by Microsoft 365 compliance capabilities. This architecture enables nonprofits to: Collaborate securely across distributed teams Enforce identity-driven access controls Protect data from loss, ransomware, and unauthorized access When aligned with Zero Trust principles, it delivers enterprise-grade security in a scalable, cloud-first model.
