Gamification of Teams Adoption with Teams, Flow, PowerBI and Forms
What if we could turn a list of use case tasks into a game, complete with a leader board, that an organization could use to help their users get excited about Teams? Here’s my idea of how that could be done with Teams, Flow, PowerBI and Forms.Using Teams & Flow in the Government Cloud: Planner Tasks from Channel Messages
"Picture it..." [using my best Sophia Petrillo Golden Girls voice impression :)].......You have a team that makes a lot of Planner tasks as part of their teamwork. While adding a Planner tab into the Team is a convenient 1-click way to access the team's Plan, what if I wanted an even more friction-less approach? And what if I wanted that same approach to even be able to create Tasks in a Plan outside my Team?Using Teams & Flow in the Government Cloud: Tracking End-User Video Training
In this article I thought I'd tackle the following idea: I have a series of training videos for my end users, and I want to track whether or not they've viewed the videos, perhaps as a way to assess completion so I can make them a nice "Congratulations!" certificate. 🙂 In this scenario, I'm trusting my users to tell the me truth (why wouldn't they?) and I don't need to integrate with any learning management systems. Just something simple. Also, I'd like for the data regarding submissions to be viewed in Teams by the staff responsible for managing the content. Let's take a look at one way to put this together quickly with SharePoint, Flow and Teams95% Efficiency creating Contract Renewal J&A with M365 Copilot
Episode 1: “The COR Files – Automating the Annual Grind” In the world of federal procurement, Contracting Officer’s Representatives (CORs) are the unsung heroes. Managing contracts, ensuring they contracts are executed effectively and in compliance with the FAR. Among their many responsibilities, every contract requires full and open competition unless "the agency head determines that it is not in the public interest" (FAR 6.302-7); or maybe it's due to use of brand name (FAR 11.104). No matter the reason, when an exception is required the COR will prepare a Justification and Approval (J&A) document showing salient physical, functional, or performance characteristics of the solution. During a recent Prompt Design engagement at the Microsoft Innovation Hub, Washington DC, a COR walked us through the process they have to do for each of the 800 contracts their office manages. Each year, as many as 800 contracts go through a J&A. Depending on familiarity with the contract this can take 4-5 hours of research, organization, documentation, and even creating a presentation. We have over 100 people who, as a tertiary responsibility, must create these or risk a contract being lost and the organization has to start from zero in bidding the solution again. However, in 30 minutes of brainstorming and testing, their Prompt Design team developed the following M365 Copilot prompt. The COR then used Copilot in PowerPoint to automatically generate a slide deck from the output, applied the agency PowerPoint template, and they were done. The result? What normally took half a day was completed in under 30 minutes. Under 5 minutes to create the salient characteristics and the PowerPoint slides, the remaining time reviewing the content and validating its accuracy. “As a Contracting Officer's Representative, I want to develop salient characteristics about [NAME OF TECH] to write a justification and approval using my OneDrive folders [REFERENCE FOLDER NAME OF TECHNOLOGY DOCUMENTATION]. Reference old procurement documents [REFERENCE FOLDER NAME OF SAMPLE PROCUREMENT DOCUMENTS] to help understand the expected format.” When scaled across an agency managing 800 IT contracts, the COR estimates a potential savings of as much as 3,600 hours annually and more than 95% efficiency gained. What ways has your agency successfully used M365 Copilot to gain efficiencies in the annual grind? Copilot+Alt+Gov COPILOT+ALT+GOV is a series dedicated to sharing government use cases for generative AI from real government employees. In the spirit of reproducing these results in as many agencies as possible, we will work to share as much information about the process, the use cases, and the impact of these use cases. If you have a use case YOU want to share, reach out to and me, we'd love to work with you on it! Learn more at aka.ms/copilotgov
