Unified Company Calendar for Mixed Microsoft 365 and Non-365 Users – 2025
Seeking a Shared Calendar Solution for Mixed Microsoft 365 and Non-365 Users I’m working on a solution to create a shared company calendar that everyone in our organization can view, while keeping editing permissions limited to a few selected individuals. The challenge: Some of our team members do not use Microsoft 365, and I’d like them to still be able to subscribe to or view the calendar and receive updates. Ideally, this should work without requiring full Microsoft accounts. I initially considered using an ICS-based calendar, but it seems Microsoft 365 Group calendars don’t support sharing via ICS links. I also explored creating a Group calendar as suggested in other threads, but ran into issues making it accessible to external users or those without 365 accounts. For context, I’m a Global Admin, so I have full access to configure settings in the Microsoft 365 Admin Center and Exchange if needed. We’re a small business, and our main goal is to have a centralized calendar for vacation schedules and company-wide events. It should be simple to access and maintain, with a focus on collaboration and accessibility across the board. What I’m looking for: A calendar that’s viewable by all, including non-M365 users Editable only by a few delegated team members Compatible with Microsoft 365, but not dependent on it for basic access Any tools, workarounds, or best practices that have worked for others in similar hybrid environmentsMS Outlook app on Apple Watch SE
I have an Apple Watch SE (A2355) and the MS Outlook app cannot be installed on it anymore. It was an excellent way to access my work calendar on the go. The reason is that the OS version is 10.6 but 11 is needed. Is there a workaround or a fix for this? Note that I can't use Apple Calendar because my employer has disabled the Outlook calendar sharing function for security reasons.
Bookings time slots
Hi everyone, I have a booking calendar created, which is designed to support two customers at the same time. So 2 slots can be booked at the same time. I was trying to change only one of them, reschedule it for another day, but I can't see such an option. Whenever I'm trying to change only one of the bookings, it reschedules both of them. Does anyone know if there is such an option, but I don't know how to do it, or there is no option like that. Thank you.
How to control which users you see in the Places app
My company is looking into using the Places app. I have buildings, rooms, floors, etc, all setup. This is duplicated from what is already setup for Room Finder in Outlook. We use M365 Business Premium or M365 E5 licenses. Nobody has Teams Premium licenses at this point. Those of us testing have set our working days/hours/location in the Calendar in New Outlook and that shows up fine in Places. I can see the people I favorited and what building they are in (whether it's in New Outlook, Teams or the M365 Copilot Places app. The issue I am having is that I see one user (who I have not favorited) listed every day and I have no idea how to remove this person from my daily Places list. Other people also see this same person in their Places list and some see a different person. I only want to see those people I have favorited and nobody else. Does anybody have any idea how to fix this?
Outlook for Mac event hard limit hiding events with a '+' in all views
Since a recent update, Outlook for Mac now rolls up events into a plus(+) button on Day, Three Day, Working Week and Month views. What this means is that despite having plenty of space to show events, they're hidden behind another button. I have a very busy calendar and mostly use the month view - I have a portrait monitor particularly used for the calendar at the office which is now totally useless because all the real estate that aspect creates is wasted. I don't understand what added value the + button brings when there is space to be used and I have tried and failed to find something I can configure to change it! Month View Example - Seems to have a 7 event hard limit Day View Example - Hard limit of three for all day events I would also love love love the ability to scroll through months in month view - for example, in the last two weeks of a month I want to be viewing the next 4-5 weeks not two weeks in the past I don't care about and only two weeks into the future. Seems like an easy ask?
Outlook calendar: Syntax for describing meeting series is off
When I set up a meeting series to occur on the fourth Wednesday of each month, for example, the calendar invite defaults to read "Occurs every fourth Wednesday." This is incorrect. The problem is more obvious if the meeting falls on, say, the second Wednesday (or whatever day) of the month. The invite then reads "Occurs every second Wednesday." No it does not! "Occurs on the second Wednesday monthly" is what it should read. Please fix!!!
Microsoft Places individual desk booking is not working
Hi, Following the documentation, https://learn.microsoft.com/en-us/microsoft-365/places/configure-desk-booking, I successfully ran the shared command lines without any errors. However, on Microsoft Places, I am unable to see individual desks appear; only desk pools are visible. Has anyone managed to get this to work? Thanks,
Better way to view employees' schedules?
Howdy, y'all. I've just been hired into a new office, and as the only member of Gen Z to be employed, I've been summarily appointed to the media committee, which includes thinking through the ways that we communicate with one another effectively. The issue that's driving me up a wall at the moment is our calendar management. We have an Excel sheet saved as a tab within one of our Teams channels that lists every employee's status in the office for every day of the year. This is helpful for a couple of reasons: We work in healthcare and must have one person on-call at all times. There are two on-call shifts per day; one from 8 AM to 8 PM, and one from 8 PM to 8 AM. There must be a minimum number of staff people working during regular weekdays (that is, aside from the on-call staffer, we must also be able to see that there are at least a couple people aside from the on-call person who are in the office during a regular week, so that the office isn't completely empty around Christmas and so on). For this, we usually look at the row for the day of the month and the column for the employee's name, with the intersecting cell being filled in with the time of their shift. In addition to the two on-call shifts per day, one person will be designated as "substitute" for one 24-hour period. If either the AM or PM on-call person call out, the substitute will clock in to replace them. Further, there is a staffer who is designated as the support member for an entire week's time. Should the on-call person have questions or concerns, the support member will be able to answer their call at any time during the week. We typically have it color-coded so we know by taking a glance at the day who is on AM, who is on PM, who is substituting, and who is backup. This is an example: Staff A Staff B Staff C Staff D Staff E Staff F Staff G Friday 8/1 8a-8p 8a-4:30p 8a-4:30p 8p-8a 8a-4:30p 8a-4:30p 8a-4:30p Saturday 8/2 OFF 8a-8p 8p-8a OFF OFF OFF OFF Sunday 8/3 8p-8a OFF OFF 8a-8p OFF OFF OFF Monday 8/4 OFF 8p-8a 8a-4:30p OFF 8a-8p 8a-4:30p 8a-4:30p Tuesday 8/5 8a-8p OFF OFF 8p-8a 8a-4:30p 8a-4:30p 8a-4:30p Wednesday 8/6 8a-4:30p 8a-4:30p 8p-8a OFF 8a-8p 8a-4:30p 8a-4:30p KEY: AM on-call PM on-call Substitute Support Obviously, this way of keeping track of things is archaic and has led to chaos. Is there a better way somewhere in Teams/Outlook/SharePoint calendar, or in some other application that can connect to this workspace? We run basically everything in our department out of Teams
