Forum Discussion
User Acknowledge Sharepoint Document
GuyCarnegie we do this for safety alerts in our rail division where it is mandatory for the staff to acknowledge that they have read the document. The administrator adds the alert details & attached the document to a GForm in Microsoft Forms. A flow in Power Automate saves that to a SharePoint list with the doicument as an attachment. When the alert is ready to be distributed the administrator clicks a JSON-formatted button next to the item. That triggers a flow in Power Automate that opens a panel to show the recipient groups and the admin can choose one or more. The flow then sends an approval email to each person in that group with the document attached. All users must respond within 28 days or the flow times out. In the email there is a box for comments and a submit button to confirm the recipient has read the document. When they click the button to confirm they've read the document, the date, time, user and comments are saved to a separate list in SharePoint for audit reasons. The adaptive card in the email then "closes".
Come back with any questions about this.
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
RobElliott Not to bump an old post but I'm really interested to see the json file and the workflow being used. I'm looking for something pretty close to this.
- Hi Rob, I have some questions about this could you help me? I would like to replicate this in our sharepoint site.
- same here would love to understand how you were able to accomplish thanks
You may find this has challenges some of which are documented here. This is why, having worked with SharePoint for 20 years, we developed Read and Understood for SharePoint.
