Save/attach from emails in MS Outlook 2016 to SharePoint site
Hi there
Appreciate this has been discussed before, but are there any updates planned to the interaction between Outlook and SharePoint?
We're rolling out SharePoint as a file store for o...
On my system , Windows 10 and Outlook 2016 , I have the new sync client installed. Assuming that I have the site/library that I wish to save the attachment to already synched , then I can select the attachment , right click, save as and then select the library that has been synched in the client or else to my OD4B location. I think this is probably the easiest way to do it OOTB on my system. Another option is to forward the email to a channel in MS Teams. This will save the attachment into a folder within the "documents" library associated with the Team. i'm not so hot on this option as you need to go into Teams (afaik) and copy the email address associated with the channel first. I think the ability to add the attachment (cloudy) is quite nice.. though tbh I normally am in SharePoint already when I want to share a document so I'm typically using the system generated email when sharing internally. HTH
I agree using Sync'd libraries works well, both for attaching and saving attachments.
Emailing to a team email address sounds interesting too - I've may revisit this.
It's still an issue though if you don't have the library sync'd. We have a document library in SharePoint for each of our clients (100+), so it's not practical to sync them all, even with Files on Demand.
I guess what I'd like to see is something like the functionality in commercial add-ins which add a nice search function to Outlook to locate files in SharePoint to attach, and/or save attachments to any cloud-based library. (without having to purchase an add-on!!).
Thanks for that - I'll give it a try. I'd need to look at how we'd know where in SharePoint to save it, but I'm sure there's something we could do with a Flow.
I see this is a couple of months old, but we are trying to switch to Office365 and Sharepoint.
For Attaching Files: Create a new email, click Attach File in the email, scroll down to Browse Web Groups, and then select Group Files.
This allows us to navigate our folder directory and select the file we want to attach. Unfortunately, we haven't had much luck with Saving Files by browsing the file directory. We can only save files in the Main Directory, which we then have to move to appropriate folder.
If anyone have a better save option, I'm all ears.
Thanks
Resources
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This is the place to discuss best practices, news, and the latest trends and topics related to SharePoint.","title":"SharePoint","shortTitle":"Discussions","parent":{"__ref":"Category:category:Content_Management"},"ancestors":{"__typename":"CoreNodeConnection","edges":[{"__typename":"CoreNodeEdge","node":{"__ref":"Community:community:gxcuf89792"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:communities"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:products-services"}},{"__typename":"CoreNodeEdge","node":{"__ref":"Category:category:Content_Management"}}]},"userContext":{"__typename":"NodeUserContext","canAddAttachments":false,"canUpdateNode":false,"canPostMessages":false,"isSubscribed":false},"theme":{"__ref":"Theme:customTheme1"},"boardPolicies":{"__typename":"BoardPolicies","canViewSpamDashBoard":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.access_spam_quarantine.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.access_spam_quarantine.allowed.accessDenied","args":[]}},"canArchiveMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.content_archivals.enable_content_archival_settings.accessDenied","key":"error.lithium.policies.content_archivals.enable_content_archival_settings.accessDenied","args":[]}},"canPublishArticleOnCreate":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.forums.policy_can_publish_on_create_workflow_action.accessDenied","key":"error.lithium.policies.forums.policy_can_publish_on_create_workflow_action.accessDenied","args":[]}}},"eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/"},"ForumTopicMessage:message:143528":{"__typename":"ForumTopicMessage","uid":143528,"subject":"Save/attach from emails in MS Outlook 2016 to SharePoint site","id":"message:143528","revisionNum":1,"repliesCount":46,"author":{"__ref":"User:user:14475"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:SharePoint_General"},"conversation":{"__ref":"Conversation:conversation:143528"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:143528"},"body@stripHtml({\"truncateLength\":200})":" Hi there \n \n Appreciate this has been discussed before, but are there any updates planned to the interaction between Outlook and SharePoint? \n \n We're rolling out SharePoint as a file store for o...","body@stringLength":"918","rawBody":"
Hi there
\n
\n
Appreciate this has been discussed before, but are there any updates planned to the interaction between Outlook and SharePoint?
\n
\n
We're rolling out SharePoint as a file store for our documents, but a common issue is saving to/attaching from emails direct to SharePoint.
\n
\n
Options are:
\n
1. Use the File Sync tool - but we've had some bad experience with files not updating/syncing so there's some resistance to this
\n
2. Use a third party tool - harmon.ie or OnePlace
\n
3. Use the 'Sites' weblocation in Outlook - but this only shows 'recent sites' which is pretty useless.
\n
\n
If the Sites option in Outlook had a selection/browse capability it would resolve all our requirements - any plans to do this ?
\n
\n
\n
thanks
\n
\n
\n
Angus
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Hi
Thanks for the clear response.
I agree using Sync'd libraries works well, both for attaching and saving attachments.
Emailing to a team email address sounds interesting too - I've may revisit this.
It's still an issue though if you don't have the library sync'd. We have a document library in SharePoint for each of our clients (100+), so it's not practical to sync them all, even with Files on Demand.
I guess what I'd like to see is something like the functionality in commercial add-ins which add a nice search function to Outlook to locate files in SharePoint to attach, and/or save attachments to any cloud-based library. (without having to purchase an add-on!!).
Thanks
Angus
","body@stringLength":"849","rawBody":"
Hi
Thanks for the clear response.
I agree using Sync'd libraries works well, both for attaching and saving attachments.
Emailing to a team email address sounds interesting too - I've may revisit this.
It's still an issue though if you don't have the library sync'd. We have a document library in SharePoint for each of our clients (100+), so it's not practical to sync them all, even with Files on Demand.
I guess what I'd like to see is something like the functionality in commercial add-ins which add a nice search function to Outlook to locate files in SharePoint to attach, and/or save attachments to any cloud-based library. (without having to purchase an add-on!!).
Thanks
Angus
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Save/attach from emails in MS Outlook 2016 to SharePoint site","moderationData":{"__ref":"ModerationData:moderation_data:236196"},"body":"
The process is then that the user forward to the shared mailbox when they want to store the attachment.
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Hi
Thanks for that - I'll give it a try. I'd need to look at how we'd know where in SharePoint to save it, but I'm sure there's something we could do with a Flow.
thanks
Angus
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I see this is a couple of months old, but we are trying to switch to Office365 and Sharepoint.
For Attaching Files: Create a new email, click Attach File in the email, scroll down to Browse Web Groups, and then select Group Files.
This allows us to navigate our folder directory and select the file we want to attach. Unfortunately, we haven't had much luck with Saving Files by browsing the file directory. We can only save files in the Main Directory, which we then have to move to appropriate folder.
If anyone have a better save option, I'm all ears.
