Can you share a Document Library, to the Public, without Adding them as a External User?

%3CLINGO-SUB%20id%3D%22lingo-sub-504393%22%20slang%3D%22en-US%22%3ECan%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-504393%22%20slang%3D%22en-US%22%3E%3CP%3EIs%20it%20possible%20to%20share%20a%20document%20library%2C%20to%20the%20public%2C%20without%20adding%20them%20as%20an%20external%20user.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20have%20a%20number%20of%20legal%20documents%20I%20need%20to%20share%20to%20external%20users.%26nbsp%3B%20I%20don't%20want%20to%20administer%20users%20each%20time%20I%20sign%20on%20a%20new%20client.%26nbsp%3B%20I%20just%20want%20to%20give%20them%20a%20link%2C%20and%20they%20can%20click%20on%20and%20see%20these%20documents.%26nbsp%3B%20It%20is%20view%20%2F%20read%20only.%26nbsp%3B%20They%20will%20not%20be%20making%20any%20changes%20or%20adding%20any%20additional%20documents.%26nbsp%3B%20I%20just%20want%20them%20to%20come%20to%20this%20site%20and%20pull%20the%20files%20they%20need.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EAny%20assistance%20would%20be%20appreciated.%26nbsp%3B%20Thanks!%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-504393%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3ESecurity%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ESharePoint%20Online%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-504492%22%20slang%3D%22en-US%22%3ERe%3A%20Can%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-504492%22%20slang%3D%22en-US%22%3E%3CP%3EHi%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F330583%22%20target%3D%22_blank%22%3E%40Alex_Lawson%3C%2FA%3E%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EIt%20is%20not%20possible%20with%20SharePoint%20Online.%20External%20access%20requires%20a%20named%20user%20and%20public%20sites%20where%20discontinued.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20hope%20this%20helps.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ENorm%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-504537%22%20slang%3D%22en-US%22%3ERe%3A%20Can%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-504537%22%20slang%3D%22en-US%22%3E%3CP%3EThanks%20for%20the%20advice!%26nbsp%3B%20I%20will%20look%20at%20an%20alternative.%26nbsp%3B%20%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F111382%22%20target%3D%22_blank%22%3E%40Norman%20Young%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-504599%22%20slang%3D%22en-US%22%3ERe%3A%20Can%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-504599%22%20slang%3D%22en-US%22%3EDon't%20agree%20here...you%20can%20share%20a%20file%20or%20folder%20in%20SPO%20using%20the%20One%20Time%20Passcodes%20so%20they%20only%20need%20to%20type%20his%2Fher%20e-mail%20and%20after%20that%20the%20code%20they%20recieve%20by%20e-mail.%20To%20test%20this%2C%20use%20the%20new%20Grant%20access%20experience%20you%20have%20in%20the%20details%20pane%20for%20a%20selected%20document%20or%20folder%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-504889%22%20slang%3D%22en-US%22%3ERe%3A%20Can%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-504889%22%20slang%3D%22en-US%22%3ESo%20you%20can't%20public%20Share%20and%20entire%20library%2C%20but%20you%20can%20Share%20a%20folder%20easily%20using%20the%20Anyone%20with%20this%20link%20access.%20So%20you%20could%20basically%20put%20everything%20into%20a%20root%20folder%2C%20then%20Share%20that%20folder%20out%20using%20that%20link%20and%20giving%20it%20edit%20%2F%20read%20rights%20which%20will%20be%20a%20pseudo%20public%20location.%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-505123%22%20slang%3D%22en-US%22%3ERe%3A%20Can%20you%20share%20a%20Document%20Library%2C%20to%20the%20Public%2C%20without%20Adding%20them%20as%20a%20External%20User%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-505123%22%20slang%3D%22en-US%22%3E%3CP%3EHello%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F60%22%20target%3D%22_blank%22%3E%40Juan%20Carlos%20Gonz%C3%A1lez%20Mart%C3%ADn%3C%2FA%3E%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThis%20is%20very%20interesting%20and%20I%20did%20not%20know%20this%20functionality%20was%20now%20possible.%20Thanks%20for%20sharing.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20can%20share%20to%20an%20external%20user%20and%20gain%20access%20using%20the%20One%20Time%20Passcode.%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20280px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F111180i4D389309F3FE53F3%2Fimage-size%2Fmedium%3Fv%3D1.0%26amp%3Bpx%3D400%22%20alt%3D%221.png%22%20title%3D%221.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20am%20not%20seeing%20how%20you%20can%20present%20the%20folder%2Ffile%20to%20an%20anonymous%20user%20without%20invitation.%20What%20am%20I%20missing%3F%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThanks.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ENorm%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E
New Contributor

Is it possible to share a document library, to the public, without adding them as an external user.

 

I have a number of legal documents I need to share to external users.  I don't want to administer users each time I sign on a new client.  I just want to give them a link, and they can click on and see these documents.  It is view / read only.  They will not be making any changes or adding any additional documents.  I just want them to come to this site and pull the files they need.

 

Any assistance would be appreciated.  Thanks!

5 Replies

Hi @Alex_Lawson,

 

It is not possible with SharePoint Online. External access requires a named user and public sites where discontinued.

 

I hope this helps.

 

Norm

Thanks for the advice!  I will look at an alternative.  @Norman Young 

Don't agree here...you can share a file or folder in SPO using the One Time Passcodes so they only need to type his/her e-mail and after that the code they recieve by e-mail. To test this, use the new Grant access experience you have in the details pane for a selected document or folder
So you can't public Share and entire library, but you can Share a folder easily using the Anyone with this link access. So you could basically put everything into a root folder, then Share that folder out using that link and giving it edit / read rights which will be a pseudo public location.

Hello @Juan Carlos González Martín,

 

This is very interesting and I did not know this functionality was now possible. Thanks for sharing.

 

I can share to an external user and gain access using the One Time Passcode.

1.png

 

I am not seeing how you can present the folder/file to an anonymous user without invitation. What am I missing?

 

Thanks.

 

Norm