Jul 14 2022 06:47 AM - edited Jul 14 2022 06:48 AM
Jul 14 2022 06:47 AM - edited Jul 14 2022 06:48 AM
I'm using Project Professional 2019.
I've created some base calendar for all the projects that I have.
I have two resources that when I change the base calendar of one of them, the other one is changed too, in a way that I can't choose differents base calendar for this two resource.
I don't know if this is a issue or not, maybe someone experienced this and knows what is wrong...
Jul 14 2022 09:15 AM
How exactly did you create the two base calendars?
A screen shot of your Resource Sheet showing the resources and the Base Calendars might help.
Project has three types of calendars, the Project calendar which all tasks and resources follow unless otherwise noted. To change a task's calendar, use either the Task Calendar field when in a task view (e.g. Gantt Chart) or Advanced tab of the Task Information window. To change a resource's calendar, select an alternate calendar via the Base Calendar field on the Resource Sheet or select the resource on the Resource Sheet and go to, Project > Change Working Time and create a custom resource calendar. Note, the latter is basically creating an exception calendar to the selected Base Calendar for that resource.
Jul 14 2022 01:23 PM
I create one base calendar for each project that I work with... I create them using Project > Change Working Time > Create New Calendar ...
Then I add the calendar to each resource, using the table "Entry - Work Resouces", as you can see in the picture below.
But for some reason, when I change de Base calendar of resource ID 6 it changes the Base calendar for resource ID 11, as you can see in the next picture.
So, I don't know if resources have some "hidden link", I don't remember if I copied and pasted the resources in a way they got linked somehow, this is a problem that is bothering me lately.
Thanks for the help!
Jul 14 2022 02:35 PM
Jul 15 2022 12:39 PM
Answering your questioning:
1. Does each project use resources from the pool file or is there a mixture (i.e. some use the pool while others use "own resources").
To garantee that this wasn't a problem inherited from the resources of the projects, I break all the link and deleted all the resources from the projects, keeping only the resources from Resouce Pool. The "problem" stills exists. I say problem, but it may be something that I mess up.
2. Are your files part of a master (i.e. dynamic master with resource pool)?
No, each project is individual, they may share the same resources but they are unique, so I use the Resource Pool to keep track of the availability of each resource.
3. Why is the Resource pool file sorted?
Well, I kind link it sorted XD, but I Shift+F3 to sort by ID, now its like this:
Well, I broke all the links, deleted all the resources from the unique projects and this stills happens... should I delete the resource and make another one? This is probably the easiest answer...
Another thing that is bothering me is the Calendars (not the Base calendar). There is a lot of duplicated Calendars, like you can se below:
@John-project, I'm going to create my Resource Pool from the scratch, but if you find out what cause this things, what I'm doing wrong, I would be grateful to you!
Jul 15 2022 01:25 PM
Jul 18 2022 05:21 AM
Thanks for everything John! well, this corruption thing is very frustating, I didn't even know that would happen... you see, I'm rather new to the MSP, so this little things bothers me.
Well, I broke all the links, create a new Resource Pool, copied and paste all the resources and everything is fine now, but I do need to realocate all the resources to their tasks, this is painful, but I'll do it and will take more care with this things now.
I have another doubt... Well, with all of this that happened, I'm changing the approach of the Resource Pool, this time I'm going to do like this:
- The Resouce Pool will only contain Resources from my staff, where they can be used in N other projects.
- In the Resources of the project will only contain Resources that are not from my staff, they are from the client.
This way, when I customize my reports, each project will only contain information from itself, right?
I'm thinking like this cause the first 3 projects that I administrated where presenting the info from all resources, even if I did not use them in the project itself.
Jul 18 2022 07:29 PM - edited Jul 19 2022 08:04 AM
The problem with trying to separate your staff resources from client resources is that once sharing is turned on and resources are assigned from both the pool and locally, those resources become part of the linked structure. That is, a non-pool resource will appear on the Resource Sheet of the pool file and vice versa.
So the resources are separate but it won't look that way. What exactly do you mean by, "each project will only contain information from itself"?
I did come up with a method to more readily identify (separately) whether an assigned resource is coming from the pool file or from the local project file and that is by adding a custom Text field (e.g. Text1) to the Resource Sheet of each file. Here's what the Resource Sheet of the pool file might look like:
In the individual Project file, with resources assigned from both the pool and local file, this is what the Resource Usage view might look like:
Then by grouping, the totals for Staff and client resources can be shown:
Hope this helps.