Forum Discussion
BrunoRB
Jul 14, 2022Copper Contributor
Two resources changing their base calendar simultaneously
Hi, I'm using Project Professional 2019. I've created some base calendar for all the projects that I have. I have two resources that when I change the base calendar of one of them, the othe...
- Oct 04, 2024Thanks a lot. This last instruction helped me to resolve exactly the same issue I had.
John-project
Jul 14, 2022Silver Contributor
How exactly did you create the two base calendars?
A screen shot of your Resource Sheet showing the resources and the Base Calendars might help.
Project has three types of calendars, the Project calendar which all tasks and resources follow unless otherwise noted. To change a task's calendar, use either the Task Calendar field when in a task view (e.g. Gantt Chart) or Advanced tab of the Task Information window. To change a resource's calendar, select an alternate calendar via the Base Calendar field on the Resource Sheet or select the resource on the Resource Sheet and go to, Project > Change Working Time and create a custom resource calendar. Note, the latter is basically creating an exception calendar to the selected Base Calendar for that resource.
John
- BrunoRBJul 14, 2022Copper Contributor
John-project
I create one base calendar for each project that I work with... I create them using Project > Change Working Time > Create New Calendar ...
Then I add the calendar to each resource, using the table "Entry - Work Resouces", as you can see in the picture below.But for some reason, when I change de Base calendar of resource ID 6 it changes the Base calendar for resource ID 11, as you can see in the next picture.
So, I don't know if resources have some "hidden link", I don't remember if I copied and pasted the resources in a way they got linked somehow, this is a problem that is bothering me lately.
Thanks for the help!- John-projectJul 14, 2022Silver ContributorBrunoRB,
Thanks for the screen shots. Nothing pops out but I do see you are using a Resource Pool file and for some reason the Resource Sheet is sorted (i.e. resource IDs are not sequential). That makes me wonder if you perhaps have duplicated resources (i.e. Resource ID 6 is in fact the same as Resource ID 11, one exists in the pool and the other exists in the sharer file).
Tell us more about the structure of your project files.
1. Does each project use resources from the pool file or is there a mixture (i.e. some use the pool while others use "own resources")
2. Are your files part of a master (i.e. dynamic master with resource pool)?
3. Why is the Resource pool file sorted?
After doing a little testing, my guess is that you copied a resource from a sharer file, pasted it into the pool file and then renamed that resource. Effectively though, it is the same resource and changing the Base Calendar of either will also change the Base Calendar of the other.
I suggest you carefully review your resources, clean up duplicates and re-build the pool/sharer structure.
John- BrunoRBJul 15, 2022Copper Contributor
Answering your questioning:
1. Does each project use resources from the pool file or is there a mixture (i.e. some use the pool while others use "own resources").
To garantee that this wasn't a problem inherited from the resources of the projects, I break all the link and deleted all the resources from the projects, keeping only the resources from Resouce Pool. The "problem" stills exists. I say problem, but it may be something that I mess up.
2. Are your files part of a master (i.e. dynamic master with resource pool)?
No, each project is individual, they may share the same resources but they are unique, so I use the Resource Pool to keep track of the availability of each resource.
3. Why is the Resource pool file sorted?
Well, I kind link it sorted XD, but I Shift+F3 to sort by ID, now its like this:Well, I broke all the links, deleted all the resources from the unique projects and this stills happens... should I delete the resource and make another one? This is probably the easiest answer...
Another thing that is bothering me is the Calendars (not the Base calendar). There is a lot of duplicated Calendars, like you can se below:John-project, I'm going to create my Resource Pool from the scratch, but if you find out what cause this things, what I'm doing wrong, I would be grateful to you!
Thanks.