OneNote to capture Project Artifacts

Question

Hi,&nbsp;I use Project 4 Web.&nbsp; I acknowledge that I can upload project files into individual project tasks.&nbsp; I also know I can utilize the project equivalent via Power Apps to create Issue Lists, Risk Registry, etc.&nbsp;What I am hoping to achieve is to utilize one platform to capture all project artifacts for each project, with eyes on archiving the complete project plan.&nbsp; Given that I utilize OneNote as a supplement to all my project work (I create a notebook for every project), I was wondering if there was a way to share my entire OneNote file within my organization.&nbsp; We are all part of the same 365 tenant. Rather than manually sharing each notebook individually, I was hoping to share my entire OneNote file so that everyone has access to my project notebooks, where I plan to upload floorplans, NDAs, MSAs, BOMs, invoices, etc., all aspects of project artifacts I want to capture for each project.&nbsp;Does anyone know if this is possible?&nbsp; Or given my user case, can offer another solution?

paul_mather · Answer

Hello&nbsp;BrianNeil3377&nbsp;,
Queries around access to OneNote files is probably better placed in the Office 365 community as you will probably get a quicker answer there:&nbsp;https://techcommunity.microsoft.com/t5/office-365/bd-p/Office365General&nbsp;
Alternatively, you can create a OneNote file per project and store this in the Team files associated with the project:

Then all users who have access to the Microsoft 365 Group associated to the Project will have access.
Paul

brianneil3377 · Answer

I don't have that Team files option. Is this because I haven't created a Team site for this project? Can you advise on how this is done?

paul_mather · Answer

Hello&nbsp;BrianNeil3377&nbsp;,
The project will need to be associated to a Group:

&nbsp;
Paul
&nbsp;

brianneil3377 · Answer

Am I understanding you correctly that once I assign a group to the project, then the "Teams File " option will be available, and using this will create a OneNote notebook associated with the project, which I can access via Teams?

paul_mather · Answer

Hello&nbsp;BrianNeil3377&nbsp;,
Yes once the project is associated to a Group - you will see the "Team files" option. This will take you the the collaboration space for that project - the SharePoint documents. A post can be seen below:
https://pwmather.wordpress.com/2022/03/02/file-storage-for-project-for-the-web-projects-projectfortheweb-microsoft365-microsoft365groups-sharepoint-workmanagement-taskmanagement-collaboration/&nbsp;
The term "Team" here is not related to Microsoft Teams, this is referring to the project team.
Paul

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OneNote to capture Project Artifacts

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