Flagged Emails as Tasks

[DoDolandius]

Dear all,

Could not find this in the forum thats why i ask here:

I have 2 email-accounts in outlook. 1 private, 1 busines. 
At the tasks section i see 3 lists: 1) Tasks of private account, 2) Tasks of business account and 3) To-Do List.

The flagged emails from the private account are only visible in the 3) To-Do List. Also the flagged emails from business-account. Why?

It would be much more easy for me to have all private tasks and private flagged emails listed in 1) tasks of private account.

Do you get my question? Or is there any other easy way how to handle this.

Thanks, all the best, Dolandius

[#2]

@DoDolandius 

In Outlook, the behavior you described is expected. Flagged emails are treated as tasks, and by default, they appear in the "To-Do List" section rather than being segregated into the respective email account's task list.

To address your preference of having all private tasks and flagged emails listed in the "Tasks of private account" section, you can try the following solution:

1. Create a custom search folder for flagged emails: a. Right-click on the "Search Folders" section in the navigation pane. b. Select "New Search Folder" from the context menu. c. In the "New Search Folder" dialog, scroll down and select "Create a custom Search Folder" and click "Choose..." d. Provide a name for the custom search folder (e.g., "Private Flagged Emails"). e. Click the "Criteria" button and set the criteria to search for flagged emails in your private account only. f. Click "OK" to save the criteria. g. Click "OK" again to create the custom search folder.
2. Move the custom search folder to the "Tasks of private account" section: a. Drag and drop the custom search folder from the "Search Folders" section to the "Tasks of private account" section in the navigation pane. b. This action will add the custom search folder as a subfolder under the "Tasks of private account" section.
3. Repeat the same process for the business account: a. Create a separate custom search folder for flagged emails in your business account following the steps outlined above. b. Move the custom search folder to the "Tasks of business account" section.

By creating custom search folders and moving them to the corresponding task sections, you can have a dedicated list of flagged emails from each account under the respective task sections, without them all appearing in the "To-Do List" section.

Please note that the steps provided here are based on the general functionality of Outlook. The exact steps and options may vary slightly depending on the version of Outlook you are using. The text and steps were created with the help of AI.

My answers are voluntary and without guarantee!

Hope this will help you.

[#3]

Hi @DoDolandius,

by default Outlook displays flagged emails in the "To-Do List" regardless of the account they belong to. There is no built-in feature to automatically separate flagged emails based on their associated accounts.

There are 2 options you can try to work around the mentioned limitation.

- Categorize flagged emails from your private and business accounts using different categories: for example, you can assign a "Private" category to flagged emails from your private account and a "Business" category to flagged emails from your business account. By filtering and sorting the tasks by categories, you can have a separate view for each account's flagged emails.

Set categories, flags, reminders, or colors - Microsoft Support

- Another option is to create custom search folders in Outlook: these folders allow you to gather specific types of items based on search criteria. You can create a custom search folder to collect flagged emails from your private account and another one for flagged emails from your business account. This way, you can have separate folders within the "Tasks of private account" section for each account's flagged emails.

Use Search Folders to find messages or other Outlook items - Microsoft Support

Both of these workarounds require some manual effort, but they could help you achieve the desired separation of flagged emails by account within the Tasks section of Outlook.

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Kindest regards

Leon Pavesic