Forum Discussion
Share a folder with ALL the organization, not specifying each member
Hi all,
Figured I'd pop in here and hopefully provide some clarity (and if there's a bug somewhere, I definitely want to know that too!)
- You can only have one link of each type (one anonymous edit, one anonymous view, one organization edit, one organization view). Links that work for specific people are a little bit different.
- The browser URL is a kind of "existing access" link in that anyone that we know has the link will be able to use the browser link. There may be some cases where browser links won't work or will do something funky (extra parameters, etc.)
- OneDrive & SharePoint both follow a principle of "greatest level of access". When you click on any link to an item (regardless of its scope or permission), we will give you the highest level of access you have on that item (that we know of).
- For example, if I send Erik a view link and then an edit link, even when he clicks on the view link, he'll have edit access.
At this point, I expect you're wondering how ODSP "knows" what you have access to. First, if a user is unauthenticated & clicks on an anonymous link, we obviously don't know that you have access to it. For other cases, we know if you've accessed a link when:
- You use the "Quick send" (e-mail) flow in the sharing dialog
- We (ODSP) sent the mail so we "know" that you intended for the recipient to be able to access it
- To make things work as easily as possible, the recipient can now find the item in Shared With Me and, if they click on an existing access link, it will also work
- The recipient clicks on a sharing link
- If you send the link via some other mechanism (let's imagine you copied it to your clipboard), we don't know when the recipient actually receives the link. You may be copying it to put in a document you haven't sent out, or as part of an e-mail that you're drafting
- Once the user has clicked on the link, we now know that they have it (obvious statement is obvious :) ) and so we mark the user as using that link
Hopefully, that helps clear things up! If you have any more questions, or you followed the above steps and something still didn't work, let me know!
Stephen Rice
OneDrive Program Manager II
Well Deleted after thinking about it again, the way I sent the link when it didn't work, may have been the browser link finally ! I just had to relive the situation in my head to get it :)
So basically, that means the sharing link will work for users who never accessed it, and also for users who already accessed it.
The browser will work for users who already clicked the sharing link first, be it 1 day ago or 3 weeks ago.
Because as soon as people clicked on the sharing link, in my OneDrive, I can see their name appear in the "people can access this folder" section.
Am I right on this ?
Thanks for your help, it saved me a lot of time !
Greetings,
Erik
MicrosoftHi all,
Figured I'd pop in here and hopefully provide some clarity (and if there's a bug somewhere, I definitely want to know that too!)
- You can only have one link of each type (one anonymous edit, one anonymous view, one organization edit, one organization view). Links that work for specific people are a little bit different.
- The browser URL is a kind of "existing access" link in that anyone that we know has the link will be able to use the browser link. There may be some cases where browser links won't work or will do something funky (extra parameters, etc.)
- OneDrive & SharePoint both follow a principle of "greatest level of access". When you click on any link to an item (regardless of its scope or permission), we will give you the highest level of access you have on that item (that we know of).
- For example, if I send Erik a view link and then an edit link, even when he clicks on the view link, he'll have edit access.
At this point, I expect you're wondering how ODSP "knows" what you have access to. First, if a user is unauthenticated & clicks on an anonymous link, we obviously don't know that you have access to it. For other cases, we know if you've accessed a link when:
- You use the "Quick send" (e-mail) flow in the sharing dialog
- We (ODSP) sent the mail so we "know" that you intended for the recipient to be able to access it
- To make things work as easily as possible, the recipient can now find the item in Shared With Me and, if they click on an existing access link, it will also work
- The recipient clicks on a sharing link
- If you send the link via some other mechanism (let's imagine you copied it to your clipboard), we don't know when the recipient actually receives the link. You may be copying it to put in a document you haven't sent out, or as part of an e-mail that you're drafting
- Once the user has clicked on the link, we now know that they have it (obvious statement is obvious :) ) and so we mark the user as using that link
Hopefully, that helps clear things up! If you have any more questions, or you followed the above steps and something still didn't work, let me know!
Stephen Rice
OneDrive Program Manager II
Hi StephenRice
Thanks a lot for the extensive and "more than clear" explanation you gave here ! I perfectly get it now. Sounds perfectly logical as well.
Thanks for the follow-up and the support here !
Regards,
Erik
- StephenRice
Happy to help! Let me know if you have any other questions!
Stephen Rice
OneDrive Program Manager II
