Forum Discussion

MarcDAnderson's avatar
MarcDAnderson
MVP
Apr 12, 2017

Can we search for only licensed users?

Here's the use case...   We've built an Employee Directory which uses Search to format the users nicely. It's based on my blog series here. Unfortunately, we see many users who are no longer at the...
office 365
sharepoint
MarcDAnderson's avatar
MarcDAnderson
MVP
Apr 14, 2017

How have you seen other people manage offboarding to handle this? Even if we put some specific value into a field to cover the Employee Directory use case, ex-users will still show up in people searches, etc.

 

M.

Michael Blumenthal's avatar
Michael Blumenthal
MVP
Apr 14, 2017

You could move ex employees to an OU that does not get replicated to Azure AD, assuming you have an onprem AD that you use, rather than all your users being only in AAD.  I would think that you'd want to remove ex-employees from AAD.  However, you need to put in place a policy and process for dealing with the OneDrive For Biz storage that they leave behind.  Yes, their manager would get notified, but does the manager know what action to take to retain or toss the former employee's files?

 

https://support.microsoft.com/en-us/help/3042522/onedrive-for-business-retention-and-deletion

 

You also need to transition ownership of any Groups or Sites they were responsible for.