Forum Discussion
Schedule Teams meetings for other people without attending
Presenters
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
Lobby
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
ChristianJBergstrom Doesn't this demonstrate how overly complex all this is, and the need for huge simplification. Why a meeting organiser cannot simply set the roles for each attendee in the Scheduling Assistant, beats me, e.g. set an attendee, no matter who, as being able to start and host the meeting, and set themselves as non-participatory - for just that meeting. My wife is suffering from this at work, with the change from Zoom to Teams, with the departmental secretaries & she finding it exasperating trying to set up meetings for her to run and outside customers (normally non-Teams users) attending.
It seems Microsoft has never taken on board the mantra "if all else fails, do the obvious", but instead, "let's make it as hard and unintuitive as possible"! It all stems from MS trying to be too clever, which always fails.
Wow. I realize it may seem overwhelming, but there are REAL, well thought out reasons for this. If Microsoft just used the KISS method for everything, it would be a security nightmare, with every individual deciding what levels of rules, practices, compliance, and governance THEY wanted.....which lets face it, would be minimal. I understand user's put their jobs, and needs first, and that is important, but not at ANY COST. The companies that use the products may very well have other needs too, like not getting sued for some user's failure to enforce compliance policies. Thats why these things are typically more controlled in The TAC, and require thought, planning, and development. It's not all about just getting what YOU want done. It's about Much, much more.
SimC-S Sorry for the late reply here. Yes, I agree that there's much to take in when it comes to meeting settings, roles and options.
Basically, to keep it really simple, you can set that "everyone" (anyone with access to the meeting link) can both join and start a meeting. Check with your Teams administrator if you have that possibility.The above isn't the most recommended approach from a security perspective though hence why we use Teams roles and lobby, see below.
Roles in a Teams meeting (microsoft.com)
Change participant settings for a Teams meeting (microsoft.com)
