Schedule Teams meetings for other people without attending
Hello everyone, I am currently managing a huge project for which I need to set up all the meetings via Teams, but I am not meant to attend all of them. For now I have to start all the meetings my...
ChristianBergstrom Our company has the same request. We are working with a client that wants our org to set up links for meetings even meetings we are not attending. We cannot go to every single meeting just to admit the external client. Is there a way to setup the meeting from our org for the members of another org to meet without our person needing to come in and unlock the doors so to speak?
Anyway, if you haven't got the above setting yet it's all about who you invite (1) your tenant Team settings for anonymous join (2), meeting policies (3) and the particular meeting set up (4). Let's say I want to schedule a meeting with two anonymous accounts (i.e. Gmail) but I am not going to be able to attend, but I have to schedule it as no one else can and no one from my org. can attend either. As I am the organizer I need to configure the meeting options so it fit the scenario and allow "everybody" to automatically go trough the lobby and let anonymous start a meeting. If not choosing that they are gonna end up in the lobby only as there's no one to let them in and they can't initiate the meeting. In this scenario my org. must allow for anonymous join, anonymous can start a meeting and everyone can present in the meeting options "Anyone who has access to the meeting link will join the meeting as a presenter".
Note the "You won't be able to select someone from a different org as a presenter." This can instead be changed during the meeting by an organizer/presenter (role).
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If you're looking for technical support, visit Microsoft Answers."},"Rank:rank:37":{"__typename":"Rank","id":"rank:37","position":17,"name":"Copper Contributor","color":"333333","icon":null,"rankStyle":"TEXT"},"User:user:803598":{"__typename":"User","id":"user:803598","uid":803598,"login":"Pierre-A02","deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-1.svg"},"rank":{"__ref":"Rank:rank:37"},"email":"","messagesCount":1,"biography":null,"topicsCount":1,"kudosReceivedCount":2,"kudosGivenCount":4,"kudosWeight":1,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2020-09-22T08:44:40.785-07:00","confirmEmailStatus":null},"followersCount":null,"solutionsCount":0},"ForumTopicMessage:message:1699563":{"__typename":"ForumTopicMessage","uid":1699563,"subject":"Schedule Teams meetings for other people without attending","id":"message:1699563","revisionNum":1,"author":{"__ref":"User:user:803598"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"conversation":{"__ref":"Conversation:conversation:1699563"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:1699563"},"body@stripHtml({\"truncateLength\":200})":" Hello everyone, I am currently managing a huge project for which I need to set up all the meetings via Teams, but I am not meant to attend all of them. For now I have to start all the meetings my...","body@stringLength":"1003","rawBody":"
Hello everyone,
I am currently managing a huge project for which I need to set up all the meetings via Teams, but I am not meant to attend all of them. For now I have to start all the meetings myself as the organiser before dropping out, which is annoying.
Is there a way for me to set up a Teams meeting in which people from my organisation (who have an Office 365 licence) and other external users (without Teams installed or an Office 365 licence) can attend without me having to start it off?
I know that I can change the meeting settings to allow everyone to bypass the lobby, but it seems at least one member of my organisation has to conncect for all the other users to be able to start the meeting. However, some of these meetings are only for external users and it doesn't start until someone from my organisation connects.
Does anyone know if what I'm asking is yet possible on Teams?
Thanks
Pierre
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As a recruitment agency, we need to be able to set up all the interviews but not be present.
Did you ever get to the bottom of this?
","body@stringLength":"402","rawBody":"
We have this too.
As a recruitment agency, we need to be able to set up all the interviews but not be present.
Did you ever get to the bottom of this?
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Give him or her Presenter rights.","body@stringLength":"104","rawBody":"Someone ought to moderate or be in charge of the meeting anyway right? Give him or her Presenter rights.","author":{"__ref":"User:user:551905"},"isEscalated":null},"ForumReplyMessage:message:2275781":{"__typename":"ForumReplyMessage","id":"message:2275781","revisionNum":1,"uid":2275781,"depth":7,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"conversation":{"__ref":"Conversation:conversation:1699563"},"subject":"Re: Schedule Teams meetings for other people without attending","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2275781"},"body":"We back to the start, I don´t want to participate :-). Thank you for taking the time.","body@stringLength":"85","rawBody":"We back to the start, I don´t want to participate :-). Thank you for taking the time.","author":{"__ref":"User:user:1028154"},"isEscalated":null,"parent":{"__ref":"ForumReplyMessage:message:2275756"}},"ForumReplyMessage:message:2275791":{"__typename":"ForumReplyMessage","id":"message:2275791","revisionNum":2,"uid":2275791,"depth":8,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"conversation":{"__ref":"Conversation:conversation:1699563"},"subject":"Re: Schedule Teams meetings for other people without attending","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2275791"},"body":"
Frank1960 OK, misunderstanding here. Who are you inviting? Only external org. users to have a meeting in your org? That doesn't seem reasonable. So when scheduling choose a person from your org. as a presenter from within the Meeting options so that person can change the role of the external user during the meeting. You don't have to participate, just be sure to set the lobby as needed.
You can also select \"Anyone\" as a Presenter, if you haven't noticed already.
\"Anyone who has access to the meeting link will join the meeting as a presenter.\"
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OK, misunderstanding here. Who are you inviting? Only external org. users to have a meeting in your org? That doesn't seem reasonable. So when scheduling choose a person from your org. as a presenter from within the Meeting options so that person can change the role of the external user during the meeting. You don't have to participate, just be sure to set the lobby as needed.
You can also select \"Anyone\" as a Presenter, if you haven't noticed already.
\"Anyone who has access to the meeting link will join the meeting as a presenter.\"
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ChristianBergstrom Our company has the same request. We are working with a client that wants our org to set up links for meetings even meetings we are not attending. We cannot go to every single meeting just to admit the external client. Is there a way to setup the meeting from our org for the members of another org to meet without our person needing to come in and unlock the doors so to speak?
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Our company has the same request. We are working with a client that wants our org to set up links for meetings even meetings we are not attending. We cannot go to every single meeting just to admit the external client. Is there a way to setup the meeting from our org for the members of another org to meet without our person needing to come in and unlock the doors so to speak?
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Anyway, if you haven't got the above setting yet it's all about who you invite (1) your tenant Team settings for anonymous join (2), meeting policies (3) and the particular meeting set up (4). Let's say I want to schedule a meeting with two anonymous accounts (i.e. Gmail) but I am not going to be able to attend, but I have to schedule it as no one else can and no one from my org. can attend either. As I am the organizer I need to configure the meeting options so it fit the scenario and allow \"everybody\" to automatically go trough the lobby and let anonymous start a meeting. If not choosing that they are gonna end up in the lobby only as there's no one to let them in and they can't initiate the meeting. In this scenario my org. must allow for anonymous join, anonymous can start a meeting and everyone can present in the meeting options \"Anyone who has access to the meeting link will join the meeting as a presenter\".
Note the \"You won't be able to select someone from a different org as a presenter.\" This can instead be changed during the meeting by an organizer/presenter (role).
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