"Copy Link" functionality

Question

So when you use the "Copy Link" function in Team for a file or folder that link will only work so long as the file/folder isn't moved. If a user tried to access the file/folder after it has been moved they receive a "You don't have access to this file" message. However when you create a link to the same file/folder via Sharepoint the link works even if the file is moved.

This is becoming a real frustration point for my team and I am trying to see if there is some way in Teams to generate sharing links that are persistent like what I am finding in Sharepoint. Does anyone have a solution or know if Microsoft if working on a feature like this for Teams?

nat_benn · Answer

ChristianJBergstrom&nbsp;Thanks for the follow up and also thanks for pointing out that the Sharepoint link is a bit of a work around for this issue. That is probably what I end up recommending to my team but it is still frustrating that the Teams link functionality isn't on par.&nbsp;I am coming from years of using Box and they have had this persistent link feature as long as I can remember. So long as the file wasn't deleted the link always worked. Maybe I need to see if there is a User Voice request for this feature.

nat_benn · Answer

ChristianJBergstromWow, had never come across the "Document ID Service", immediately enabling it in my org to take advantage. Thanks for sharing that!

jcgonzalezmartin · Answer

Careful with the document Id service, Microsoft has not invested for years on that feature and bear in mind the ID is unique per site collection not for the full tenant

christianjbergstrom · Answer

Nat_Benn&nbsp;I'm editing my previous post as I've just done some testing and you're absolutely right. It doesn't work within Teams as you don't have the checkbox to select to keep the sharing permissions when you move it (and have copied the former file path). So I'm correcting myself here 🙂
&nbsp;

&nbsp;
&nbsp;
Let me also add that this isn't super straight forward as you can create links from several places, and when choosing to copy in Teams you also have the Teams link and SharePoint option. While working in SharePoint you can actually access the previous file location without an error.
&nbsp;

&nbsp;
I don't work that much with files to be honest so this was a good lesson learned so thanks for the heads-up!
&nbsp;

christianjbergstrom · Answer

Hey, I saw plenty UVs about it and also found this article. Have a look https://support.microsoft.com/en-us/office/activate-and-configure-document-ids-in-a-site-collection-66345c77-f079-4104-ac7a-e25826849306?ui=en-us&amp;rs=en-us&amp;ad=us

Forum Discussion

"Copy Link" functionality

Share

Resources