Forum Discussion
Solved
Hide email addresses in invite to external users
Hi, I send an invite via Teams Calendar to two individuals who are external to my organisation. The invitation they both receive shows the email addresses of all the invitees. Is there a ...
Hi,
Probably the simplest way to do this is to create the meeting in Outlook as a Teams meeting. This inserts a unique hyperlink in the calendar event ('Join Microsoft Teams Meeting'). Then you can send copy and paste the link into separate emails to the external and internal people or send one email with them all in the Bcc field.
The other way of doing it is to create the meeting in Outlook as a Teams meeting with just one of the attendees, it doesn't matter who. Send the invite as you normally would, then reopen the calendar event and click the Forward button (Ctrl+F). Enter the next attendee's email in the To field, but be sure to delete text in the email/calendar invite that details previous invite (this is the text beneath '-----Original Appointment-----'). Leave the message text that you want this attendee to see, along with the unique 'Join Microsoft Teams Meeting' hyperlink. Then repeat this for each attendee.
I've tested this last method with 3 separate private email accounts (hotmail, outlook and gmail) and neither one can see any of the other attendee's information either in the email they receive or the calendar event itself.
Hope that helps - please let me know.
Hi,
Probably the simplest way to do this is to create the meeting in Outlook as a Teams meeting. This inserts a unique hyperlink in the calendar event ('Join Microsoft Teams Meeting'). Then you can send copy and paste the link into separate emails to the external and internal people or send one email with them all in the Bcc field.
The other way of doing it is to create the meeting in Outlook as a Teams meeting with just one of the attendees, it doesn't matter who. Send the invite as you normally would, then reopen the calendar event and click the Forward button (Ctrl+F). Enter the next attendee's email in the To field, but be sure to delete text in the email/calendar invite that details previous invite (this is the text beneath '-----Original Appointment-----'). Leave the message text that you want this attendee to see, along with the unique 'Join Microsoft Teams Meeting' hyperlink. Then repeat this for each attendee.
I've tested this last method with 3 separate private email accounts (hotmail, outlook and gmail) and neither one can see any of the other attendee's information either in the email they receive or the calendar event itself.
Hope that helps - please let me know.
leerogers Except this method does not add it to the recipients calendar, they would need to put a reminder in there calendar, plus copy & pasting the link make sit inactive.
- Hence my reply above yours.
