Forum Discussion
Group Calendar
When a group is created in M365 with a Teams team, the group resources include a calendar. The group calendar is available in Outlook (both desktop and web). I cannot find a way to make it available from within Teams. There is a channel calendar available to be pinned to the General channel, but that is a blank calendar only for that channel; it does not sync with any other group or Outlook calendar, as far as I can tell. Is there any way to pin the group calendar to the Teams site?
- You didn't mention external people in your question. As you noticed they can't access the calendar. But something that is common that people do is creating a Group calendar web part https://support.microsoft.com/en-us/office/use-the-group-calendar-web-part-eaf3c04d-5699-48cb-8b5e-3caa887d51ce
13 Replies
Hello, I have read through this thread because I am having some similar issues. I am attempting to set up a shared calendar so that my team can view our upcoming training schedule; i.e., who is participating in which trainings on which day.
I tried out the Channel Calendar functionality in Teams, but this duplicates the meetings in Outlook, which is what we're trying to avoid. (We don't want to have to invite the entire training team to every training, cluttering our inboxes.) I thought maybe we could invite the Team Channel to our training meetings (which are all conducted via Teams) but this does not work, as the meetings do not show up on the calendar unless you create them there.
So now I'm trying to create a group in Outlook with all the trainers and potentially sharing the group calendar, as described in this article: https://www.marksgroup.net/blog/microsoft-teams-add-a-group-calendar-to-teams/. I thought that if I invited the group (via the group's email address) it would show up ONLY on the shared calendar, and not on every group member's personal calendar. Again, this is not the case: when you invite the group, you're inviting everyone in the group.
Is there a way to create a shared calendar in Teams or Outlook to see ONLY certain shared meetings, and those meetings do NOT appear on everyone's personal mailbox? Can we share meetings on a case by case basis with the shared calendar so that they are visible to group members?
- Hi, this is something being worked on! https://microsoftteams.uservoice.com/forums/555103-public/suggestions/16933204-include-office-365-group-calendar-in-teams so vote for it to stay updated when status changes.
As for now you can for example add the calendar as a website (add a tab) adding the URL to it.- Hi Christian, please can you tell me if there is any update on this functionality? Facing the same issue with MS Teams calendar not displaying group events. Kind regards, Lewis
Re. UserVoice: thanks. I'll go there and vote.
Re. pinning the calendar URI: I thought that could work, but it brings in--at least when I view it--all of my OWA calendars. The URI is apparently unrelated to which radio buttons are checked for including calendars. I do not know whether other Team members would see only the shared calendar and not also my own calendar, but I didn't want to risk it. Do you know how that might work?- See if this helps. And no, you don't have to worry about others seeing what only you have access to.
https://www.marksgroup.net/blog/microsoft-teams-add-a-group-calendar-to-teams/
