Forum Discussion
Group Calendar
- You didn't mention external people in your question. As you noticed they can't access the calendar. But something that is common that people do is creating a Group calendar web part https://support.microsoft.com/en-us/office/use-the-group-calendar-web-part-eaf3c04d-5699-48cb-8b5e-3caa887d51ce
Tried that, and it turns out the issue is more extensive than I thought:
- Team members who are not in my organization have to change tenant in Teams to see the teams tabs. In this case, with the URI of their OWA pinned to the channel, they can see their own calendar just fine, and not mine (thank you), but they do not have an option to view the group calendar. There is no radio button available to them.
- At first I thought this was manageable, because they could see the group calendar in Outlook and just overlay it on their own calendar, but no. In their Outlook--remember, they're not in my organization; they are a guest user in my AAD and a member of my Teams-enabled M365 Group--they do not see the group calendar. Under the Group ribbon tab, when they browse groups (and click All), my organization's group does not appear, even though they are a member. They can see groups within their own organization, but not groups--even of which they are a member--within another organization.
This defeats the entire purpose and functionality of cross-organizational teams. It also, more critically, means that team members outside my organization cannot view the group calendar. We now have multiple events being scheduled for group participation, but no apparent way to enter them once and have them available for more than one person (outside the tenant).
Do you see a way around this?
ChristianJBergstrom I don't see the Team's Group Calendar as an existing webpart in my SharePoint site. How do I make this available so that I can then follow the directions in your link?
- Yes, thanks. I was figuring that out at the same time you were replying. I was concerned that adding a new calendar would miss the entries already made, but by adding a group calendar and specifying the group it all works fine. (Not at all clear to me why the group calendar isn't already added to the SPO site, but I don't care enough to follow that up.) I've added the URI of the SPO group calendar page to the Teams site as a website, and also provided it as a link to the externals. They might have to log in, but they should be able to access it equally well both ways.
Thanks very much for your help.- ChristianJBergstrom
Although I think we have this set up as well as it's going to get, we've just discovered a related problem.
External group members cannot add or modify calendar entries on the group calendar web part in SharePoint Online or in Teams (which is just a pointer to the SPO web part). The only way to add or modify events in that calendar is through Outlook, and the only group members who can see the group in their Outlook are internal users in the tenant organization.
Is that your understanding, too?- Yes, they can only view. I should have mentioned that to you.
