Forum Discussion
Forcing the addition of required metadata in file upload to Teams
Hi all, So, when we upload files to SharePoint, we have mandatory metadata fields that we must fill in, for multiple reasons. Right now uploading to Teams just... uploads. Is there a way to for...
- Nope not possible and won’t be either when new files tab comes out. You can have views to encourage required metadata but that’s about it in the modern UI.
You can force a classic view library and use the website tab in teams to point to it which will force metadata but that’s only work around I can think of.
You could also have a flow nag people about missing metadata by sending a daily list of files with missing metadata and linking them to the files missing metadata view filtered to files their created etc. as well.
Nope not possible and won’t be either when new files tab comes out. You can have views to encourage required metadata but that’s about it in the modern UI.
You can force a classic view library and use the website tab in teams to point to it which will force metadata but that’s only work around I can think of.
You could also have a flow nag people about missing metadata by sending a daily list of files with missing metadata and linking them to the files missing metadata view filtered to files their created etc. as well.
You can force a classic view library and use the website tab in teams to point to it which will force metadata but that’s only work around I can think of.
You could also have a flow nag people about missing metadata by sending a daily list of files with missing metadata and linking them to the files missing metadata view filtered to files their created etc. as well.
Could you use Flow during the upload of a file to require people to add metadata?
- Flow wouldn't be a great solution. I mean, you could send e-mail saying that "The document you uploaded needs metadata" and a link to the page to edit that metadata if you wanted. But this could get ugly if they upload a bunch of documents.
ChrisWebbTech Maybe something like this (which honestly I don't know is possible)?
1. Someone adds file.
2. Flow opens webapp form at user that has required fields.
3. User fills in.
4. Flow adds metadata to file.
5. Everyone is happy.
Doesn't really address mass file addition though.
- Flow doesn’t really have that built into it. However you might be able to do something with the outlook cards. Forget what they call them today. But I don’t know how they would work with calling SharePoint rest etc. interesting idea thou. If you could get that to work. Wonder if those can be made to have a way to go down the list through an array of data. Hmm. Now you got me curious cause this could be huge if it could work.
