Oct 20 2020 01:17 PM
Oct 20 2020 01:17 PM
My company is trying to decommission Webex in favor of using Microsoft Teams. Some of our Webex users use their "personal room" feature in Webex. They then send out a link to their personal room so that recurring or one-off meetings always go to their room. People can just drop-in and the link doesn't expire. Is there a way to do something like this in Teams? Thank you!
Oct 20 2020 02:14 PM
Hi, there are two meeting options in Teams. These are "Meet Now", and "Schedule a Meeting"
I would say that the Ad-Hoc Meet Now option is the most similar to the webex personal room experience and can be used to set up quick, convenient meetings easily.
Oct 20 2020 02:15 PM
This isn't how Teams is set up to work, it's a bit like giving me the key for one meeting but I could come back later and listen to anything else I fancy, the key still works. Say I was a journalist who interviewed your CEO, I could dial in and listen to the next Executive meeting etc.. It should not be necessary, it takes a second to add Teams to a meeting, and a second more for people to join in Teams on their laptop or mobile. It tends to stem from people who are used to dialling in, and want to save the whole number in their phones address book, just use the calendar in Teams.
I have seen people who refuse this create themselves one recurring meeting (each instance still has the same link/dial in details) and then use that. Typically they give up pretty quickly, as they get used to Teams they realise it's all just easier the way the product was intended.
Oct 25 2020 02:10 PM
@PeterRising Thanks for your response. I am sending your note as well as Steven's to the Webex user and will work with him to get him used to using Teams.
Oct 25 2020 02:17 PM
@Steven Collier Thanks very much for your example and guidance on this. I'm following up with the Webex user to get him more comfortable with using Teams. He's been using the Webex personal room link in his signature block so that customers can book time with him via Calendly. I'll see if he can switch to Bookings, which I believe should do the same thing.
Oct 27 2020 02:20 AM
No specific need for him to change, Calendly integrates with Teams if you wish to allow it ...
Nov 17 2020 03:59 PM
@Steven Collier Thanks - Bookings is working out well. Trying to keep to Microsoft suite when possible.
Jan 01 2021 07:04 PM
@Steven Collier I think this is a pretty reasonable request. Not every company uses the entire Microsoft ecosystem so having the ability to send someone a URL which will always work to join a meeting is very useful for me when I need to send it to someone via SMS, Slack, or non-Microsoft email. I've been pretty surprised that this feature is not offered in Teams and if there is a way to upvote this feature somewhere I would definitely do it.
Mar 22 2021 11:18 AM