When creating a teams, is there a way to identify a time/ date when most team members are free and invite them all to a meeting. Is there a straightforward way of doing that in teams without entering all of the team members, one by one, all over again into the invitation?
I Have already tried the scheduling assistance within Teams when clicking on the schedule meeting button but I have to enter every team member manually into the "required attendees" field.
Is there an easy way to to that automatically for the whole team instead of adding every member in manually?
I would also like to know if sending out the invitation without adding members manually as above, would everyone in the team get the invitation? Would it arrive in their Outlook calendar (for them to accept/ reject etc as appropriate)?
JY-365 This is still a problem, and I understand exactly what you are saying!! It is *absurd* that Microsoft hasn't allowed you to schedule a Channel meeting (for group members) and see their availability!! The only way to do this, is to enter each person - which really defeats the benefit of scheduling Teams Channel meetings.
As a work around, I use the scheduling assistant (either in Desktop Outlook, or Web Outlook). I use the email to the Team Group and expand it - that way, I don't have to enter their names and I can see their availability. THEN...whatever time is best available I use to schedule the time via Teams Channel meeting.
Overall - Microsoft is making improvements, but it seems something so basic as "checking availability" would be included for the Team members!!
Not aware of an option that checks availability status of a Group vs each individual.
As far as who gets the invitation email - If you are scheduling meeting within a Channel, Members of channel won’t receive a direct invite unless you add their names individually. But every Guest in the channel will be notified by email.
Thanks for the reply. Yeah we have tried the scheduling assistant tab but it still requires us to add required attendees one by one. I was hoping a quicker way to check all members availability instead of adding 30 individual members one by one every time we want to arrange a teams meeting.
JY-365 wondering if there is any update on this that you found?
Re checking the availability of all members of a teams channel without adding them each individually via the scheduling assistant (in teams)
Resources
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When creating a teams, is there a way to identify a time/ date when most team members are free and invite them all to a meeting. Is there a straightforward way of doing that in teams without entering all of the team members, one by one, all over again into the invitation?
I Have already tried the scheduling assistance within Teams when clicking on the schedule meeting button but I have to enter every team member manually into the \"required attendees\" field.
Is there an easy way to to that automatically for the whole team instead of adding every member in manually?
I would also like to know if sending out the invitation without adding members manually as above, would everyone in the team get the invitation? Would it arrive in their Outlook calendar (for them to accept/ reject etc as appropriate)?
Advice would be greatly appreciated!
Thanks in advance
","body@stringLength":"952","rawBody":"
When creating a teams, is there a way to identify a time/ date when most team members are free and invite them all to a meeting. Is there a straightforward way of doing that in teams without entering all of the team members, one by one, all over again into the invitation?
I Have already tried the scheduling assistance within Teams when clicking on the schedule meeting button but I have to enter every team member manually into the \"required attendees\" field.
Is there an easy way to to that automatically for the whole team instead of adding every member in manually?
I would also like to know if sending out the invitation without adding members manually as above, would everyone in the team get the invitation? Would it arrive in their Outlook calendar (for them to accept/ reject etc as appropriate)?
Advice would be greatly appreciated!
Thanks in advance
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JY-365 This is still a problem, and I understand exactly what you are saying!! It is *absurd* that Microsoft hasn't allowed you to schedule a Channel meeting (for group members) and see their availability!! The only way to do this, is to enter each person - which really defeats the benefit of scheduling Teams Channel meetings.
As a work around, I use the scheduling assistant (either in Desktop Outlook, or Web Outlook). I use the email to the Team Group and expand it - that way, I don't have to enter their names and I can see their availability. THEN...whatever time is best available I use to schedule the time via Teams Channel meeting.
Overall - Microsoft is making improvements, but it seems something so basic as \"checking availability\" would be included for the Team members!!
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As far as who gets the invitation email - If you are scheduling meeting within a Channel, Members of channel won’t receive a direct invite unless you add their names individually. But every Guest in the channel will be notified by 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Checking availability in Teams meeting","moderationData":{"__ref":"ModerationData:moderation_data:2761727"},"body":"Have you tried the scheduling assistant tab next to Details at the top of the 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Checking availability in Teams meeting","moderationData":{"__ref":"ModerationData:moderation_data:2766516"},"body":"Hi,
Thanks for the reply. Yeah we have tried the scheduling assistant tab but it still requires us to add required attendees one by one. I was hoping a quicker way to check all members availability instead of adding 30 individual members one by one every time we want to arrange a teams meeting.
Thanks.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2021-09-20T02:17:04.924-07:00","lastPublishTime":"2021-09-20T02:17:04.924-07:00","metrics":{"__typename":"MessageMetrics","views":105047},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:MicrosoftTeams/category:products-services/category:communities/community:gxcuf89792board:MicrosoftTeams/message:2760759/message:2766516","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCwzNTc1NzAxLDM1NzU3MDE","node":{"__ref":"ForumReplyMessage:message:3575701"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:3575701":{"__typename":"ModerationData","id":"moderation_data:3575701","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3575701":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1459253"},"id":"message:3575701","revisionNum":1,"uid":3575701,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"parent":{"__ref":"ForumReplyMessage:message:2766516"},"conversation":{"__ref":"Conversation:conversation:2760759"},"subject":"Re: Checking availability in Teams meeting","moderationData":{"__ref":"ModerationData:moderation_data:3575701"},"body":"
JY-365 wondering if there is any update on this that you found?
Re checking the availability of all members of a teams channel without adding them each individually via the scheduling assistant (in teams)
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Microsoft
Have you tried the scheduling assistant tab next to Details at the top of the invitation?
