Forum Discussion
Channel Meeting | Optional Attendees Being Added
MicrosoftHi chadbrack Along with other online resources, the following past post offers an explanation about how channel meetings work: https://techcommunity.microsoft.com/t5/microsoft-teams/microsoft-teams-meetings-channel-meetings-and-outlook/m-p/822094
As the best response suggests, if you want to limit your meeting to a specific group of people, you may just want to create private meetings in the calendar or in Outlook.
ThereseSolimeno Thanks, yes, I'd seen that post in my research. Since this is a new (created within the last couple of months) Team, the AlwaysSubscribeMembersToCalendarEvents concept did not seem to apply. Additionally, all of the members were added to the Team at the time of Team creation. The fact that only about 6-7 out of 100 pop up on the invitations (consistently), means that the alwayssubscribememberstocalendarevents situation didn't apply. So while that post makes sense, it does not seem applicable to my case.
As this question has been circulating for years now (managing invitees on Channel-initiated meetings), my hope was that there were new answers out there.
@ThereseSolimeno We've figured out the situation in our location. In each case for which the recipient was "automatically" being added as optional to the invite, they were able to change the following setting.
1. They navigate to the 'Conversations' section of the Team's associated Sharepoint site.
2. This brought them to an Outlook for Office 365 URL.
3. When choosing '...' and Settings, they could make the change depicted in the picture.
From that point forward, they are no longer automatically added to Channel-initiated meetings for the team. This solves a big problem for us.
chadbrack thx for this solution. I have a customer using hybrid exchange (on premise 2016) and not Exchange Online (the proposed corrective action concerns Exchange Online).
Does anyone know any other solutions, or where else I can find this setting?
- BTW this is apparently COMPLETED
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/17285378-not-automatically-invite-the-whole-team-to-a-chann
...but obviously not
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33492760-stop-emailing-everyone-about-a-channel-meeting
