Forum Discussion
Changing Channel from private
- You can transfer any collaborated documents from one library to another, easily enough. But AFAIK you cannot transfer text chats.
If you REALLY need to retain the chat, the admin can download all Team chats in a CSV that you could cut down to just include chat from this channel and share it as an Excel file. Not quite as usable but at least the info and discussion isn't lost.
Alternatively, screenshot the messages you need to retain, or somehow look at retaining the channel but locking it to further discussion.
Although I understand, this is a bit frustrating to me personally.
Syncing the whole file structure is impossible this way.
I wanted to make some public channels private, but this is also impossible, just like the way around like Kev mentioned. I really hope some improvements to this are in the dev pipeline.
Hi, is that definitely correct about the private *channels* within a Group's Team chat, that it creates a whole separate site collection?
My understanding was that it creates a folder within that Group's SharePoint folders, just as it does when creating any channel, just protected and only accessible only by those invited users. That's how it seems to present it.
If so, this has implications in terms of internal governance. For reference, we have turned off the functionality that allows all staff to create Groups, but they can still create channels (or at least, the admins for those Groups can).
Thanks!- Exactly, it's an internal governance nightmare. Why my recommendation at our workplace is to block the option to create these (as we have with Groups without authorisation and clear ownership).
- Yeah, new team site , a special template though! No new office 365 group is created!
I just created a private channel within a public team.
Opened the files in that private channel:
https://tenant.sharepoint.com/sites/teamname-Testchannel/
Opened files in one of the public channels:
https://tenant.sharepoint.com/sites/teamname/
As you can see the files are stored in a separate sharepoint site collection.
In Teams the channel is contained within 1 Team.When you sync the whole team files, this channel will not be added automatically as it is stored in a separate collection. You need to manually (or via Intune) add the library to your synced locations.
- This has caused me more trouble than I expected. I'm still fairly new to Teams and SharePoint admin so maybe and there is a workaround.
Seeing as I can now NOT turn my private channel (proj1) back to public, I've had to create a new Team with a new channel called proj1. Ideally I need to move all the contents from the private channel in the other team into this new team/channel so I can continue to work with the relevant permissions/members applied.
Can anyone please advise on this?- You can transfer any collaborated documents from one library to another, easily enough. But AFAIK you cannot transfer text chats.
If you REALLY need to retain the chat, the admin can download all Team chats in a CSV that you could cut down to just include chat from this channel and share it as an Excel file. Not quite as usable but at least the info and discussion isn't lost.
Alternatively, screenshot the messages you need to retain, or somehow look at retaining the channel but locking it to further discussion. kevjackson While you can't just switch it back to public (there are some privacy implications here to be aware of, for instance if someone posted something that was supposed to be private in a small group and then that was made public - institutionally, people may need to scrub through the entire chat history if making a channel public again), what you can do is just give everybody on the team permissions to that private channel, effectively making it public. That is a better way to ensure you don't unintentionally give access to people that shouldn't have access in the future, though it does take more administrative work.
- Is there a way to make it easier administratively in adding the rest of the team members?
For example, if I knew a private channel is created due to smaller scope, but anticipated to get bigger, is it possible to add a group of members at once? Perhaps a feature wherein members are grouped together by function or something (I don't think there is that feature)?
Thanks.
