Forum Discussion
What happens when Forms owner leaves the company?
My understanding is, as of right now, the form is owned by that user and there is no way to move it to another user. Once the account is deleted so is the form. In this case the user can download the results for history. There is an option in the form sharing that can give a link to recreate the form from a template (Share As a Template).
Form Sharing
You can then use this link to recreate the form in a Group or on a SharePoint site. If you do this the new form link will need to be communicated, but the original will be deleted when the account is deleted. I mentioned this to the forms team as a missing Admin feature, not sure where they are at with allowing Admins to move/reassign ownership of a form. Hope this helps.
I think this part of a blog post on new features being released or worked on will answer the question.
"Greater administrative flexibility
We’ve added several improved administrative capabilities to make managing Forms easier. One of these is ownership transfer, which enables form owners to transfer their form to an Office 365 Group. Once transferred, the form becomes part of that group, is shown in its own tab, and can be managed by any group member. Additionally, administrators will be able to use eDiscovery in the Office 365 Security & Compliance Center to identify and export content found in Forms. (This feature is in development and will be available for all customers soon). Finally, since Forms is part of the Microsoft 365 family, it is compliant with the EU’s General Data Protection Regulation (GDPR)."
Hello Jeffrey Allen,
Is there also some plan to add/create some admin portal for Forms to be managed by some (global admin) role within tenant? I see the scenario that there can be created many Forms by almost anyone within tenant and if such owner will not transfer this Form to group there is totally lost track of such form. There should be some lets say golden ticket that will allow admins to see all Forms and manage its ownership or lifecycle.
As such Forms are ment to be replacement of traditional surveys in SharePoint, there you as site admin were able to delete/manage such created surveys.
Thank you in advance for answer.
P.
