Microsoft Forms topics

Forms Governance

bvarian — Wed, 10 Jun 2026 13:12:38 GMT

Is there any plan to improve Forms governance for administrators and users at large organizations? It feels like several of the back-end underpinnings of Forms are still living in the "consumer product" governance model, versus an "enterprise product" one.

Such as:

Giving admins more than 30 days to recover an orphaned form from a terminated employee before it's gone. Currently after this time period the best-effort approach seems to be to do an e-discovery hoping to find the results file so at least previous answers and a roadmap for re-creation of the form questions can be provided.
Actually prompting users during the Form creation process to make a form group-owned if it's intended for something more than personal use cases.
Allowing the transfer of Form ownership from one group to another.
Increase the max forms limit from 200, prompt user when they're approaching the limit, and give users a bulk way to delete old forms/quizzes/polls to get back under the ceiling.
Allowing file uploads when a Form is shared externally.
Improving the types of survey questions and integration into Powerpoint to come closer to the capabilities of 3rd party products like Slido.

Many of these capabilities/features/management tools have been being asked for for years. Quite frankly, we administrators are much more interested in these kinds of nuts and bolts core functions than integrating animated backgrounds/sounds and other window-dressing bells and whistles.

Would love to hear others' perspectives and hopefully this will catch the eye of someone with the product group. Thanks!

Feature Request – Read-only and Locked Fields for Pre-filled Microsoft Forms

DiegoMarinoGuglielmo — Thu, 30 Apr 2026 16:08:57 GMT

Microsoft Forms has recently introduced support for pre-filled responses, which is a very valuable addition. However, the lack of read-only fields significantly limits its usability in real-world and enterprise application scenarios.

In many workflows, especially those involving bots, kiosks, or guided user interactions, some fields must be pre-populated with system-generated data such as user identity, email, or contextual information. These fields need to remain visible to the user for transparency, but must not be editable in order to guarantee data integrity and prevent tampering.

Currently, there is no reliable way to enforce this behavior. Even when using pre-filled URLs, users can still modify the values before submission. This creates a risk of data inconsistency and makes it difficult to maintain a secure and synchronized interaction between the client and backend systems.

This is not just a UX limitation, but also a data integrity issue in integrated workflows.

As a result, developers are forced to implement server-side validation and ignore user-provided values for critical fields, which defeats the purpose of pre-filling them in the first place.

This forces developers to rely entirely on server-side validation, reducing the effectiveness of pre-filled data and introducing unnecessary complexity.

While Power Apps can address this limitation, it is often too complex and heavy for simple scenarios where Microsoft Forms would otherwise be perfectly adequate.

Suggested improvement:

- Allow form fields to be marked as read-only or locked

- Optionally support hidden or system fields

- Allow pre-filled values to be protected against tampering

- Preserve compatibility with pre-filled URLs

This feature would enable Microsoft Forms to be used in secure, system-driven workflows without requiring migration to more complex platforms.

Power Automate not pulling all form answers

niallharpur — Tue, 28 Apr 2026 15:12:51 GMT

I have a flow that triggers fine using the "When a new response is submitted" but the "Get response details" is only returning a few of the answers submitted. I can see the full submission the the back end of forms but Power Automate is not pulling a lot of the submitted answers. It has worked fine for 50 times, the automation is long and complex so if possible id like to stay away from deleting and restoring the trigger and get response details...

How to anonymise user file uploads in MS Forms

DJMK — Thu, 23 Apr 2026 13:27:07 GMT

Hi, I've created a form to allow users to anonymously report IT incidents, but when someone uploads a file I'm getting an email from Sharepoint Online telling me the name of the user who's uploaded it. The red in the top right is the users name. The form itself doesn't tell me the username, that part of the anonymisation is working fine, it's just this bit related to file upload.

This kind of defeats the point of allowing anonymous reporting, and whilst the users wouldn't know, it is a breach of trust when we're trying to create a positive attitude to security.

Is there a way to turn this off?

I am Facing Microsoft form related issue

Deepika3 — Thu, 09 Apr 2026 17:34:11 GMT

I am Facing Microsoft form related issue, I can see when I am downloading a Excel copy some columns are blank. This is my survey form, and I cannot add manually however this will reflect manipulation in data, as this is technical glitch need assistant from your side on urgent basis

How to remove deleted images that still appear in Bing via TSE cache?

Natali666 — Tue, 24 Mar 2026 16:13:21 GMT

Hello,

I am looking for help regarding images that were already removed from the original websites months ago, but they are still appearing in Bing search results.

I tried to request removal through the Bing Webmaster Tools, but I encountered the following message:

“We can only remove content if we have the URLs for the Source Page and matching Source Image where the content resides. We cannot remove content if we are provided with URLs containing www.bing.com or http://tse because these pertain to search results and are not the original location where the image resides. If this is what you are coming up with for the source image URL, you will need to go to your original query that brought up the image to find the correct source image URL.”

The problem is that I no longer have the original URLs of those images because they were deleted from the source websites months ago. The only URLs that still exist are Bing “tse” cached image links. The images themselves appear to be indexed and served directly through Bing, even though the original content no longer exists.

These images were removed a long time ago from the original pages, but they are still accessible through Bing search results. I am not sure what else I can do at this point.

Is there any email address for Microsoft support that I can contact directly? Or is there another process for removing images that are no longer hosted on the original websites but are still indexed or cached by Bing?

It is very important for me that these images are fully removed, as I do not want them to remain publicly accessible in search results.

Thank you for any guidance.

Limited to 200 submissions

elan — Wed, 04 Mar 2026 18:44:51 GMT

The helpdesk has confirmed that I have an m365 family subscription. This would allow me to receive 1000 responses in Forms. However, when I log in to Forms with my details, only 200 answers are accepted. In addition, I get a "buy button" on the screen. In other words, Forms "thinks" that I have a free plan.

Who can solve this for me?

200 answers instead of 1000

elan — Wed, 04 Mar 2026 09:56:58 GMT

Who can solve this for me?

Collaborate or Duplicate with user without a MS Forms license

Ollie — Wed, 18 Feb 2026 16:20:42 GMT

Can I share results (Collaborate or Duplicate) with a user that hasn't got a Forms license?

Thank you for your time,

Ollie

Formulaires Forms bloqués

SandyBP — Fri, 13 Feb 2026 13:17:49 GMT

Bonjour,

J'ai réalisé 3 formulaires Forms sur Microsoft Forms d'un compte personnel Outlook. Les formulaires ont été distribués auprès de mes proches pendant 1 mois et demi (inscriptions pour un évènement).

Soudainement, mon compte Microsoft a été bloqué et les formulaires ne sont plus accessibles depuis le lien de partage.

J'ai récupéré mon compte Microsoft en changeant le mot de passe.

Les formulaires sont toujours sur l'application mais je n'ai plus aucunes statistiques et ai perdu toutes les données. De plus les liens de partage ne sont toujours pas fonctionnels et les formulaires impossibles à copier.

Comment puis-je récupérer les réponses et relancer le lien pour que mes proches puissent continuer d'y répondre ? J'ai demandé à l'assistance technique qui m'a redirigé ici.

Bien à vous.

WCAG 2.1 AA and Microsoft Forms

HeatherGowton — Wed, 11 Feb 2026 20:07:15 GMT

Hello Team,

Does Microsoft Forms meet the success criteria for WCAG 2.1 AA? In a previous post, I saw a Microsoft Representative stated he could navigate Microsoft Forms with JAWS in Firefox. Wondering if this includes proper aria labels to note the type of question, required responses, and handling error messaging. Are there any question types that pose trouble for those with visual, cognitive, or dexterity disabilities?

Thank you!

Create a person field in MS form to transfer to SP list

nerdyplayer — Tue, 27 Jan 2026 19:20:29 GMT

I am creating a MS form where I was wondering if there is a way to create a person field to search for people in my organization? I know I can use the record name function, but I need to guarantee anonymity.

If there is a way that would be great, otherwise I'll just ask the user to put in their Email, and load it into a person field in SP with power automate. ty

Help

Bryce1 — Fri, 23 Jan 2026 12:32:30 GMT

My Microsoft form tab on my phone deleted itself and I need it back.

Central Forms repository

Ollie — Wed, 21 Jan 2026 11:29:11 GMT

Hi,

I want to create forms to be used company wide.
We have locked Forms licensing down so that all staff cannot create forms, we want all data to be stored centrally and this way we know where all data is.

If I create a Form, it creates it under my account. I if leave the organisation, this may be lost.
What is the best way to create corporately used forms centrally?, i.e. not under an individual user account

Thank you for your time,

Ollie

Get email notification of each response to a specific mailbox

CraigPauley — Tue, 06 Jan 2026 16:48:15 GMT

We use Business O365 and I have created a number of different forms for field staff relating to projects that we are working on. Ideally I would like notifications of some forms to go to a different mailbox to allow that team to action it. How do I add a different (shared) mailbox to receive these notifications without my account being removed as a collaborator?

Microsoft Forms API

perhartz — Tue, 23 Dec 2025 13:40:34 GMT

Hello.

I currently need to read the number of responses in MS Forms at least once a day. But I can't find the appropriate Graph API. The Power Automate trigger option is not suitable because there are 200 forms, and then a separate flow would have to be created for each one.

I saw on the forum that Microsoft wrote about the release of such an API in the first half of this year. Has it been released?

In Google, I have:

REST Resource: v1.forms.responses

Methods

get GET /v1/forms/{formId}/responses/{responseId}

Get one response from the form.

list GET /v1/forms/{formId}/responses

List a form's responses.

Partially pre-filled form

ez1138 — Mon, 22 Dec 2025 15:14:25 GMT

Hi, I would like to send a form to be completed by a prospective client. I know a handful of the responses, that I would like to pre-fill for the form, and then send that same form to have them finish. Is this an option?

Opening Form through a non compliant browser looses full URL

Vaidotas — Mon, 22 Dec 2025 08:20:32 GMT

When opening a Form on a non compliant browser - access is blocked and an option to Launch in Edge is suggested.

Once Launch in Edge is selected a full URL to exact Form is lost and general page opens:
https://www.microsoft.com/en-gb/microsoft-365/online-surveys-polls-quizzes

Other resources such as specific files on sharepoint - onedrive opens fine.

This is especially painful when Forms are being opened via QR.
QR Code > Camera > Default Browser > Block > Managed Browser > General Forms Page.

Does this sound like a design choice for Forms ?

Insights from Copilot have stopped working for us

TLCAdmin — Fri, 19 Dec 2025 17:34:03 GMT

We're all licensed (verified) with M365 Copilot, and for about the last week, one of our workhorse intake forms has stopped working with regards to the "Insights from Copilot" feature. When we attempt to refresh the insights, it presents the message, "Your form has XX responses. Copilot is analyzing the data to provide insights.", then spins for about 30 seconds, and then presents the error, "The insights haven't been generated successfully. Please try again."

We're syncing responses to an Excel workbook, and that seems fine, but after about a week these "insights" just started failing in this fashion. We've done basic troubleshooting like trying InPrivate browsing, cache clearing, and since we are only at about 100 responses for this particular small form we're not hitting any limits. Regardless, it's wedged stuck in this state. I reported it via the M365 Admin portal and received the usual "No issues found" reply. 🙄

Anyone else seeing this problem? Does anyone actually use this feature? 😜

Uploading documents to quizzes

CindyMekis — Thu, 18 Dec 2025 22:59:23 GMT

I used to be able to upload a document to my Microsoft Forms quizzes. Now the upload button area is greyed out. I have tried to uncheck document types and change file size to get it to be accessible to click to upload but nothing I have done has worked. I looked online and checked my settings and they were all correct. I use a work account and this function worked previously but not work please advise.