Forum Discussion
What happens when Forms owner leaves the company?
My understanding is, as of right now, the form is owned by that user and there is no way to move it to another user. Once the account is deleted so is the form. In this case the user can download the results for history. There is an option in the form sharing that can give a link to recreate the form from a template (Share As a Template).
Form Sharing
You can then use this link to recreate the form in a Group or on a SharePoint site. If you do this the new form link will need to be communicated, but the original will be deleted when the account is deleted. I mentioned this to the forms team as a missing Admin feature, not sure where they are at with allowing Admins to move/reassign ownership of a form. Hope this helps.
I have the same question. I found no official information about a retention period or Forms lifecycle. Based on UserVoice Ownership transfer is not yet possible.
I tested some scenarios with a test account. 3 Forms, 2 of them are shared. I have deleted the account, all 3 Forms are still available and users can add responses. But how long?
- 1st Form, a personal form, not shared, still available. In a technical perspective it's now an orphaned Form.
- 2nd and 3rd Form, a personal form shared with a colleague, still available.
With the introduced Group Forms it's the same question, what happens with the Forms after a group is deleted?
Hi, I'm looking into this requirement as it will be better that other user can make a copy of the form directly with the previous responses data.
Please let me know if any program that can join to test on this type of developing features to improve!
Hello,
I've run into this problem now. A temp created a form for a team to send to gain feedback. The temp left over 30 days ago and now the team have told me they can no longer access the form or it's data.
It'd be pretty irritating to have to recreate the Form and it'd be a major headache and loss if we can no longer access this data.
Any suggestions and how do we avoid this in future - creating forms through System Admin doesn't seem the most healthy?
Presently, the best option is to have forms saved as Group Forms, not owned by individuals.
