Forum Discussion
See who did not take the survey in Microsoft Form
Hi I created a survey form in my organization. But I want to see who are those members in the organization who haven't answer the survey I created., so I can make an email reminder about it.
Tebtim there are 2 answers to this depending on whether you have already sent out the form or not.
If you have sent it out then the only thing you can do is to do a manual comparison between the spreadsheet of responses against a list of the people you have sent the form to.
If you haven't yet sent out the form then you could do what we do in our company which is to create a list in SharePoint and in each row add the email address of each person you have sent the email to into the Title column. Then have a single line of text column called Responded with a default of No. Next you'd need a flow in Power Automate to get the items in this SharePoint list and also get the details of each response as it comes in. Then you'd add a Condition to compare the responder's email address against the Title column in the list. If it isn't equal then do nothing and leave the red If No channel empty. If it is equal then in the green If Yes channel add an Update item action and change the Responded column to Yes. You could also have a column for each question in the form and add the answer in there as well which is what we do for audit or reporting reasons.
Next you would need a separate flow, probably a manually triggered flow, to get the items from your SharePoint list and have a condition that if the Responded column is equal to No then send a reminder email.
Rob
Los Gallardos
Microsoft Power Automate Community Super User
Hi Rob.
I send you a message. If you have time.
I like your solution and think it can work for me. But need more help
I send you a message. If you have time.
I like your solution and think it can work for me. But need more help
The responses can be output in an excel format. How hard would it be to initially enter all the recipients into the form, so that it's easy to see who has already answered and who hasn't. I need to verify that everyone has responded, and that workaround is crazy.
- Under settings, you can use the option to register the names of all respondents. If you do, their name and e-mail will appear in the results table that you can export to Excel. That could make it easier to compare it with you list of invitees.
Hugo_Royen Yeah but that requires additional steps which could take some considerable time with a large list of people. It would seem pretty intuitive if you have the option to collect email addresses of those responding already, that it should be able to also very quickly generate a list of who has not yet responded. Simply put, why would anyone who is collecting email addresses in a form NOT be interested in who has not yet responded? This is a pretty big oversight (and I would imagine a very low hanging fruit for a developer) for something that would benefit nearly everyone who uses forms.
